Administrative Support to Co-Head Market MEA 100% (f/m/d)

Bank Julius Bär & Co. Ltd.; Zürich; On-site; CHF 55,000 - 85,000; Full time

Benefits offered by this job

Flexible working options

Wide array of benefits

Extensive career development

Job summary

Julius Baer is seeking an experienced Administrative Assistant to support non-executive leaders and staff in Zürich. You will transcribe minutes, conduct research, process invoices, and prepare reports and presentations.

The role includes real-time scheduling, travel planning, meeting coordination, and coordinating staff events. Fluency in German and English is expected, with French a plus.

Qualifications

• Relevant higher educational and professional background.
• Excellent written and verbal communication skills.
• Strong time management and ability to multi-task.

Responsibilities

• Provide administrative support to non-executive leaders and employees.
• Plan and execute office-related admin tasks (minutes, reports, presentations, invoices, expenses).
• Coordinate real-time scheduling and travel arrangements.

Skills

Administrative support

Scheduling

Travel coordination

Meetings minutes

Customer service

Multitasking

Education

Relevant higher education

Tools

Front Office systems

Job description

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let's shape the future of wealth management together.

Responsible for providing administrative support to non-executive leaders and employees with a variety of tasks related to organization and communication.

YOUR CHALLENGE

• Administrative Support / PA
• Plan and execute office-related administrative tasks, allied to internal and external employees within the unit, such as transcribing minutes from meetings, conducting research, processing invoices and expenses (for Market Head and Group Heads), generating reports, creating presentations, filing, setting up for meetings and reordering supplies
• Provide real-time scheduling support by booking appointments and managing conflicts
• Plan and prepare travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Screen phone calls and route callers to the appropriate party
• Greet and assist visitors
• Responsible for administrative processes
• Support the planning and coordination of staff events
• Coordinate, and minute meetings for sub-ordinated legal entities such as Julius Baer South Africa Board Meetings

Business Management / Initiatives / Support for Group Heads

• Support Market Head & Business Management in initiatives and its coordination and documentation (e.g. Sales, Market Purity, etc.) but as well day to day tasks

YOUR PROFILE

• Relevant higher educational and professional background
• Ideally has worked already as ARM or in a Business Management related role (knowledge of Front Office systems and advantage)
• Excellent written and verbal communication skills
• Strong time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Excellent interpersonal and customer service skills
• Attention to detail and proactive mindset
• Energy and drive to embrace tasks also independently and pro-actively
• Language requirements; German (fluent), English (fluent), French would be an advantage

The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them - in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo.

Why join Julius Baer?

At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients.

Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners.

Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes.

• flexible working options
• a wide array of benefits
• extensive career development programmes

For more information visit www.juliusbaer.com or contact us via the Contact Form.