Administrative Assistant

Biopharma Careers; Basel; Vor Ort; CHF 75.000 - 95.000; Vollzeit

Zusammenfassung

Roche Basel seeks an Administrative Assistant within pRED CMII2 to ensure seamless business operations through proactive support and cross-department coordination across Cardiovascular Metabolics, Immunology and Infectious Diseases teams.

You will manage calendars, coordinate events, draft communications, handle PO/invoices, and help drive digital workplace improvements while collaborating closely with R&D colleagues in a fast-paced, multicultural environment.

Qualifikationen

• Bachelor’s degree or equivalent and proven administrative experience.
• 3
• Proficient with Google Workspace and productivity tools; AI features experience.
• 4
• Highly organized, detail-oriented with strong prioritization.
• 5
• Fluent in written and spoken English; other languages welcome.
• 6
• Collaborative, proactive and able to work with minimal supervision.
• 7

Aufgaben

• Provide calendar management, meeting coordination, and room bookings across multiple time zones.
• Coordinate and support events from agenda planning through execution.

Kenntnisse

Administrative basics

Bachelor’s degree

Google Workspace

AI in admin tasks

Organization & prioritization

English fluency

Collaboration

Independent problem solving

Ausbildung

Bachelor’s degree or equivalent

Tools

Google Workspace

Jobbeschreibung

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

In Roche’s Pharmaceutical Research and Early Development organization (pRED), we make transformative medicines for patients in order to tackle some of the world’s toughest unmet healthcare needs. At pRED, we are united by our mission to transform science into medicines. Together, we create a culture defined by curiosity, responsibility, and humility, where our talented people are empowered and inspired to bring forward extraordinary life-changing innovation at speed. pRED Cardiovascular & Metabolism, Immunology and Infectious Diseases (CMI2), located in Basel, Switzerland, focuses on the discovery and early development of innovative treatments for specific diseases that affect the lives of millions.

The Opportunity

In this pivotal role, you as Administrative Assistant will collaborate closely with Research and Development teams within Cardiovascular Metabolics, Immunology and Infectious Diseases DTA and the entire CMI2 community. Your primary objective is to ensure seamless business operations through proactive administrative support and effective cross-departmental coordination. Furthermore:

• Provide administrative support to pRED CMI2 teams, including calendar management, meeting coordination, and room bookings across multiple time zones.
• Coordinate and support events, including town halls, face‑to‑face meetings, and other team events, from agenda planning through execution.
• Support team communications by drafting emails, preparing agendas, and sharing departmental information and policies.
• Manage financial administration, including purchase orders (POs), invoice processing, and expense reporting.
• Drive process improvements by leveraging Digital Workplace tools to enhance meeting efficiency and global team collaboration, while supporting colleagues in building their digital capabilities.
• Manage time administration for the CMI2 team.
• Contribute as an active member of the CMI2 Operations team, supporting team effectiveness and continuous development.

Who you are

• You have an administrative qualification, a Bachelor’s degree, or equivalent, combined with proven administrative experience.
• You are proficient in Google Workspace and other productivity tools, with experience using AI to simplify administrative tasks and processes.
• You are highly organized, detail-oriented, and able to prioritize effectively and meet deadlines.
• You are fluent in written and spoken English; additional languages are an advantage.
• You are collaborative, flexible and proactive, with a willingness to support colleagues and contribute where needed.
• You are a confident problem solver who can work independently with minimal supervision.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact. Let’s build a healthier future, together. Roche is an Equal Opportunity Employer.