Administrative Assistant

Job-Room; Basel; Vor Ort; CHF 78.000 - 105.000; Vollzeit

Zusammenfassung

Roche in Basel is seeking an Administrative Assistant to support pRED CMI2 teams with calendar management, meeting logistics, and cross-department coordination. The role includes event planning, drafting communications, and handling PO/invoice processes to streamline operations.

You will work within the Cardiovascular Metabolics, Immunology and Infectious Diseases DTA and the broader CMI2 community, contributing to efficient workflows and digital transformation initiatives across multiple time

Qualifikationen

• Administrative qualification or equivalent experience.
• Proficient in Google Workspace and productivity tools.
• Fluent in written and spoken English; additional languages are an advantage.
• Highly organized, detail-oriented, and able to prioritize and meet deadlines.
• Collaborative, proactive, and able to work with minimal supervision.

Aufgaben

• Provide administrative support to pRED CMI2 teams: calendar management, meeting coordination, and room bookings across multiple time zones.
• Coordinate and support events (town halls, face-to-face meetings) from planning to execution.
• Draft emails, prepare agendas, and share departmental information and policies.
• Manage financial administration: purchase orders, invoice processing, expense reporting.
• Drive process improvements using Digital Workplace tools to enhance meetings and global collaboration.
• Manage time administration for the CMI2 team.
• Contribute as an active member of the CMI2 Operations team.

Kenntnisse

Google Workspace

Productivity tools

AI-based admin tools

Organized

Detail-oriented

Prioritization

English fluency

Collaborative

Independent worker

Ausbildung

Bachelor's degree

Tools

AI-powered admin tools

Jobbeschreibung

At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

In Roche's Pharmaceutical Research and Early Development organization (pRED), we make transformative medicines for patients in order to tackle some of the world-s toughest unmet healthcare needs. At pRED, we are united by our mission to transform science into medicines. Together, we create a culture defined by curiosity, responsibility, and humility, where our talented people are empowered and inspired to bring forward extraordinary life-changing innovation at speed.

pRED Cardiovascular & Metabolism, Immunology and Infectious Diseases (CMI2), located in Basel, Switzerland, focuses on the discovery and early development of innovative treatments for specific diseases that affect the lives of millions.

Opportunity

In this pivotal role, you as Administrative Assistant will collaborate closely with Research and Development teams within Cardiovascular Metabolics, Immunology and Infectious Diseases DTA and the entire CMI2 community. Your primary objective is to ensure seamless business operations through proactive administrative support and effective cross-departmental coordination. Furthermore:

• Provide administrative support to pRED CMI2 teams, including calendar management, meeting coordination, and room bookings across multiple time zones.
• Coordinate and support events, including town halls, face-to-face meetings, and other team events, from agenda planning through execution.
• Support team communications by drafting emails, preparing agendas, and sharing departmental information and policies.
• Manage financial administration, including purchase orders (POs), invoice processing, and expense reporting.
• Drive process improvements by leveraging Digital Workplace tools to enhance meeting efficiency and global team collaboration, while supporting colleagues in building their digital capabilities.
• Manage time administration for the CMI2 team.
• Contribute as an active member of the CMI2 Operations team, supporting team effectiveness and continuous development.

Who you are

You have an administrative qualification, a Bachelor-s degree, or equivalent, combined with proven administrative experience. You are proficient in Google Workspace and other productivity tools, with experience using AI to simplify administrative tasks and processes. You are highly organized, detail-oriented, and able to prioritize effectively and meet deadlines. You are fluent in written and spoken English; additional languages are an advantage. You are collaborative, flexible and proactive, with a willingness to support colleagues and contribute where needed. You are a confident problem solver who can work independently with minimal supervision.

Who we are

A healthier future drives us to innovate. Together, more than 100-000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let-s build a healthier future, together. Roche is an Equal Opportunity Employer.