Administration Assistant

Destinus; Payerne; Hybrid; CHF 60,000 - 75,000; Full time

Job summary

Destinus in Payerne, Switzerland, seeks an Administrative Assistant to keep offices and facilities running smoothly, ensuring teams have what they need to perform at their best.

You will manage supplies, prepare meeting spaces, and coordinate daily operations while welcoming visitors and supporting the Office Management team with ad hoc tasks. The role requires a proactive, organized mindset and fluency in English and French.

Qualifications

• Fluent in English and French (written and spoken).
• Strong organizational and time-management abilities.
• Independent, proactive and detail-oriented with a service mindset.

Responsibilities

• Manage office supplies and inventory.
• Prepare, organize and maintain meeting rooms and spaces.
• Welcome visitors and provide general assistance to staff.
• Coordinate repairs and maintenance with external providers.
• Monitor desk availability and mail/postal activities.
• Support office furniture assembly and general ad hoc tasks.

Skills

Fluency in English

Fluency in French

Organizational skills

Time management

Tools

MS Office

Google Workspace

Job description

About The Role

Imagine this. You are the person who keeps our offices and production facilities running smoothly, making sure our teams have everything they need to focus on what matters most. As an Administrative Assistant at Destinus, you will play an essential role in maintaining an organized, welcoming, and efficient workplace at our Payerne location.

From managing office supplies and preparing meeting spaces to coordinating daily operational needs, you will be a key part of creating an environment where people can do their best work. This is a hands-on role for someone who enjoys variety, takes initiative, and knows that even the smallest details make a big difference.

At Destinus, we are revolutionizing the defense industry with cutting-edge Unmanned Aerial Vehicles (UAVs). Our innovative technologies are designed to meet the unique demands of modern defense operations, delivering unparalleled speed, precision, and cost effectiveness. Destinus partners with government agencies and defense organizations worldwide to provide advanced solutions for mission-critical operations, enabling a new era of efficiency and technological superiority. Join us in shaping the future of defense with groundbreaking aerospace innovations.

What You Will Do

• Manage office inventory, ensuring sufficient stock of snacks, fruits, beverages, office supplies, and company merchandise.
• Keep ground and upper floor kitchens clean, organized, and ready for daily use.
• Prepare, organize, and maintain meeting rooms, including setups for external visitors and special meetings.
• Ensure common areas and corridors remain clear and well-maintained, coordinating repairs and maintenance with external service providers such as Equans.
• Manage postal collections and drop-offs, including pickup notifications, outgoing letters, and parcels.
• Update, manage, and track office desk availability.
• Monitor and maintain the staff refrigerator.
• Coordinate recycling processes, including bottles and aluminium.
• Manage and maintain the stock of marketing materials.
• Welcome visitors and provide general assistance to ensure a positive experience.
• Support the assembly and setup of office furniture when required.
• Assist the Office Management team with ad hoc administrative and operational tasks.

Working Schedule & Presence

• Full-time position, Monday to Friday (100%).
• Monday to Thursday, preferred start time of 7.30 AM to ensure kitchens and common areas are ready before employees arrive.
• Friday, flexible start time, typically around 8.00 AM.
• Physically check the secondary office 2 to 3 times per week to ensure everything is organized and running smoothly.

What You Will Need

• Strong organizational and time-management skills, with the ability to manage multiple tasks efficiently.
• Fluency in English and French, both written and spoken. Knowledge of an additional European language such as German, Italian, or Spanish is a strong plus.
• A high sense of responsibility and accountability.
• Ability to work independently, prioritize tasks, and take initiative.
• A structured, detail-oriented approach to daily activities.
• A service-oriented, hands-on mindset with a willingness to support others.
• Good communication and interpersonal skills.
• Basic knowledge of MS Office or Google Workspace.
• Previous experience in an administrative or office support role is a plus, but not essential. Internal training will be provided.