Workspace Planning Project Coordinator

BC Hydro; Vancouver; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

BC Hydro is seeking a project coordination professional to plan and oversee workplace construction, office renovations and employee moves at our Vancouver area sites.

You will develop plans with design contractors, coordinate trades, review invoices and maintain project schedules while ensuring safety and regulatory compliance. A related certificate or diploma and 3+ years of experience are required, including a valid Class 5 driver’s license.

Qualifications

• Certificate or Diploma in project management or related field.
• Three years of work experience in project coordination/management or space planning.
• Must hold a valid Class 5 driver’s license.

Responsibilities

• Plan, coordinate and oversee workplace construction, renovations, reconfigurations and moves.
• Develop and manage project plans, occupancy plans and cost estimates.
• Review and pre-approve contractor/vendor invoices and schedules.

Skills

Project coordination

Space planning

Vendor/contractor management

Stakeholder communication

Education

Certificate or Diploma in project management

Interior design/architecture

Facility/property management

Business/finance administration

Job description

* Plans, coordinates and oversees workplace construction, office renovations, reconfigurations, decommissioning, furniture removal and installations, ergonomic requirements and employee office moves. Develops and manages project plans, move / occupancy plans from implementation to completion. Reviews and pre-approves contractor and supplier cost estimates and schedules prior to client acceptance and sign off.

* Develops office plans and furniture layouts with design contractor and clients to meet client requirements and comply with building codes, building management requirements and corporate standards. Designs, prepares sketches and drawings depicting efficient use of office space, location and type of furniture and equipment. Consults with ergonomist on ergonomic related requirements.

* Coordinates schedules and oversees renovation, electrical, telecommunications, IT, seismic bracing, furniture installers and moving trades. Pre-approves, processes and reconciles contractor and supplier invoices and other documentation for payment.

* Identifies issues, develops and recommends options to project stakeholders to maintain project schedules and budget. Incorporate change orders into project plans.

* Orders furniture and monitors inventory to ensure adequate and appropriate levels are available.

* Directs, monitors and oversees contractors and suppliers on project schedules, delivery and installations, cost estimates and work progress. Provides project stakeholders with up-to-date site and safety information (such as emergency and safety protocols) to meet building and site safety requirements.

* Maintains client relationships with business groups, external clients, contractors, trades and suppliers. Develops employee communications for construction and renovation builds. Ensures current and long-term space requirements are met by working with project stakeholders and Workspace Planning team to review clients' business requirements. Coordinates and oversees workplace construction, office renovation and employee office moves with Facilities Management and Building Improvements.

* Provides various project reports and updates to Properties and project stakeholders.

* Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

* Certificate or Diploma in project management, interior design/architecture, facility/property management, business/finance administration or in a related field of study from an accredited institution;

* Plus three (3) years of work experience in project coordination/management or space planning; and working with trades, contractors, suppliers, or project teams.

* Must hold a valid class five (5) driver's license.

What else you should know

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca

* Please note this is a Full-Time Regular (FTR) MoveUP Group 8 opportunity on the team based at our Dunsmuir location in Vancouver.

* Works in a normal office environment. Regular office-to-office travel and occasional overnight travel required. Regularly works at construction sites during workplace project site visits and regular exposure to dust and dirt during construction and office furniture reconfigurations. May be required to wear personal protective equipment during site visits. Occasionally pulling, pushing, lifting and carrying boxes of moderate weight.

* A condition of employment is to maintain your Class 5 drivers license in good standing.

* Please note this role is classified as a Hybrid role under the flexible work model, which currently includes a mix of working from home and working in the office. At present, this role is expected to work in the office a minimum of two days per week however at times it could be more frequent due to operational requirements and does require flexibility.