Workforce Planning Coordinator

Food Process Solutions Corporation; Richmond; On-site; CAD 65,000 - 90,000; Full time

Job summary

FPS Food Process Solutions Corporation in Richmond, BC is seeking a Workforce Planning Coordinator to support the department manager by scheduling field personnel, managing assignments, and maintaining accurate labor records.

You will analyze operational data, monitor timesheets, and produce regular reports. The role requires collaboration with employees and managers, process improvement, and handling sensitive information in a fast-paced environment.

Qualifications

• 3–5 years of experience in scheduling, workforce coordination, operations administration, or data analysis.
• Diploma or degree in Business Administration, Operations Management, Data Analytics, or related field.
• Strong analytical and problem-solving skills with ability to identify trends, anomalies, and discrepancies.

Responsibilities

• Coordinate scheduling and assignment of field personnel based on work orders and project requirements.
• Monitor attendance, timesheets, and bank-hour transactions for accuracy and policy compliance.
• Generate reports on workforce utilization, work orders, labor hours, and performance.
• Investigate time-reporting discrepancies and elevate findings to management.
• Assist with internal audits and maintain accurate workforce records.
• Communicate schedules and changes with employees and managers.

Skills

Analytical skills

Attention to detail

Excel proficiency

Communication

Organizational skills

Independent work

Education

Business Administration / Operations Management / Data Analytics degree or diploma

Tools

Excel

ERP / Work order systems

Job description

Position Summary

The Workforce Planning Coordinator supports the department manager in coordinating and scheduling field personnel to meet operational and project requirements. This role serves as a key point of coordination between employees and management, including assigning work orders, managing employee schedules and assignments, monitoring attendance and timesheet information, and responding to workforce-related operational issues. The position also reviews labor and bank-hour transactions, maintains accurate workforce records, analyzes operational data, and identifies discrepancies or unusual reporting patterns to support the efficiency and integrity of Field Controls operations.

Key Responsibilities

• Coordinate the scheduling and assignment of field personnel based on work orders, project requirements, employee availability, and operational priorities.
• Support the department manager in allocating employees to work orders and projects and adjusting assignments as operational needs change.
• Communicate with employees and managers regarding work schedules, assignments, schedule changes, and operational requirements.
• Coordinate and maintain accurate records of employee assignments, schedules, work orders, and related workforce information using company-approved systems.
• Monitor and maintain accurate work order information, including updates, status changes, and completion records.
• Review employee timesheets, job numbers, labor allocations, and bank-hour transactions to ensure accuracy, completeness, and compliance with company policies.
• Analyze labor utilization, time reporting, and operational data to identify discrepancies, unusual trends, inconsistencies, or potential misuse of company time-reporting systems.
• Investigate time-reporting discrepancies through data analysis and supporting documentation, and elevate findings to management for review and follow-up.
• Generate and maintain daily, weekly, and monthly reports related to workforce utilization, work orders, labor hours, productivity, and operational performance.
• Assist with internal audits by maintaining accurate records and supporting documentation.
• Respond to inquiries from employees and managers regarding work orders, schedules, timesheets, and bank-hour balances.
• Recommend process improvements to enhance operational efficiency, reporting accuracy, and data integrity.
• Perform general administrative duties, including data entry, document management, filing, and record retention.
• Contribute to team objectives and undertake additional duties as assigned.
• Perform other related duties as assigned.

Qualifications & Skills

• Diploma or degree in Business Administration, Operations Management, Data Analytics, or a related field, or an equivalent combination of education and experience.
• 3 – 5 years of experience in scheduling, workforce coordination, operations administration, or data analysis.
• Strong analytical and problem-solving skills with the ability to identify trends, anomalies, and discrepancies within large datasets.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and other reporting tools.
• Experience working with ERP, work order management, scheduling, or workforce management systems is an asset.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and organizational skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

FPS Food Process Solutions Corporation is an equal opportunity employer. We thank all those who apply; however, only selected candidates will be contacted for interviews. Employment at FPS is based solely on an individual's merit and qualifications directly related to professional competencies and eligibility to work in Canada.