Workers' Adviser (Secretary 2)

Government of Nova Scotia; Halifax; On-site; CAD 1,000 - 2,000; Full time

Job summary

Join a dedicated team within a public agency that provides essential legal assistance to injured workers. As a Secretary II, you will play a crucial role in supporting Workers’ Advisers by managing correspondence, scheduling, and maintaining case files. This position offers an engaging workplace with opportunities for career development and a commitment to diversity. The Government of Nova Scotia values its employees and provides a supportive environment where your contributions make a real difference in the community. If you're detail-oriented, proactive, and ready to take on a rewarding challenge, this opportunity is for you!

Benefits

Defined Benefit Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Short and Long Term Disability

Employee and Family Assistance Programs

Career Development Resources

Ongoing Training

Qualifications

• Grade 11 and commercial course with 3 years in a legal environment required.
• Excellent computer and interpersonal skills are essential.

Responsibilities

• Provide administrative support to Workers’ Advisers.
• Transcribe legal documents and maintain case management system.

Skills

Computer Skills

Interpersonal Skills

Attention to Detail

Proactive Attitude

Judgment

Education

Grade 11

Commercial Course

Tools

STAR/STOR System

Job description

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Department: Labour, Skills and Immigration

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 24-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Workers’ Advisers Program is a public agency established in 1996 under Part III of the Workers’ Compensation Act to provide free legal assistance, advice, and representation to eligible injured workers and their families seeking workers’ compensation benefits.

The Workers’ Advisers Program has approximately 21 staff located in our Halifax and Sydney offices. Workers’ Advisers (lawyers and non-lawyers) travel around the Province to meet with clients and represent them at hearings and in other matters. The Program provides legal representation at all levels of decision-making in the workers’ compensation system, including at Court if necessary.

About Our Opportunity

As the Secretary, you provide administrative and legal secretarial support to Workers’ Advisers (lawyers and non-lawyers). The Secretary maintains an ongoing relationship with the Workers’ Compensation Board, the Workers’ Compensation Appeals Tribunal, MLA’s and the Office of the Minister of Labour, Skills and Immigration. The Secretary assumes responsibility for routine enquiries in the Workers’ Advisers absence and drafting and forwarding of routine correspondence, setting schedules, preparing straightforward documents, and making contact with the clients, Board, Tribunal and Courts. As the Secretary II, you will report to the Manager.

Primary Accountabilities

• Transcribe and format legal documents and letters from dictation and/or handwritten notes (including various appeal documents, court documents, reports, memorandum, etc.).
• Identify and manage your priorities and gather supporting information for response.
• File
• Maintain the current case management system
• Schedule appointments
• Photocopy and provide regular relief duties.
• Routinely consult various databases to verify and update client information and input data.

Qualifications and Experience

Applicants must demonstrate in their applications that they meet the following qualifications to be retained for further consideration:

• Must have Grade 11 and successfully completed a commercial course with a minimum of 3 years experience working in a legal environment, or an equivalent combination of training and experience may be considered.
• Excellent computer skills and related abilities.
• Effective interpersonal skills.
• Proactive and motivated.
• Detail oriented.
• Produce accurate and quality work.
• Sound judgement.
• Self-confident and professional.

While not required, the following is considered an asset:

• Knowledge of STAR/STOR system

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Working Conditions

• Manage a high volume of work.
• Much of the time is spent reviewing information, both on paper and a computer screen while seated, with ample opportunity for movement.
• Lifting and carrying large files and/or boxes of files is sometimes required.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths for Nova Scotians.

Pay Grade: CL 18

Salary Range: $1,684.00- $1,884.17 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].