Secretary 2 (Community Corrections)

Government of Nova Scotia; Halifax; On-site; CAD 1,000 - 2,000; Full time

Job summary

An established industry player in public service is seeking a dedicated Secretary 2 to provide essential administrative support for the Community Corrections office. This role is integral to maintaining effective communication and coordination among Probation Officers, ensuring that all documentation and schedules are meticulously managed. Your skills in typing and word processing will be crucial as you handle confidential reports and liaise with various stakeholders, including court representatives and community partners. Join a workplace that values career development and diversity, where your contributions will make a significant impact in the community.

Benefits

Career Development

Engaging workplace

Access to ongoing training

Qualifications

• One-year secretarial course and three years of experience required.
• Proficient in typing and standard computer applications.

Responsibilities

• Provide secretarial and administrative support for the Community Corrections office.
• Edit confidential reports and manage correspondence.

Skills

Typing

Word Processing

Communication Skills

Attention to Detail

Education

One-year secretarial or commercial course

Three years of secretarial experience

Tools

Justice Enterprise Information Network (JEIN)

Digital Recording Equipment

Job description

Closing Date: 20-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons.

About Our Opportunity

As Secretary 2, you are responsible for providing secretarial, reception, and administrative support for the Community Corrections office. The office will depend on your talents to coordinate correspondence and schedules pertaining to Probation Officers’ appointments and programs, as well as maintaining physical and electronic files and follow-up systems.

Primary Accountabilities

In this role, you support daily operations by editing confidential investigative reports, evaluations, correspondence, file documentation, court documents, and forms, often from dicta-phone or digital recording. You also provide telephone and reception services including ongoing contact with representatives of the Court, Public Prosecution, Policing Services, and community partners. Other duties include disbursements pertaining to financial matters, mail sorting and distribution, management of supplies and inventory, and statistical submissions.

Qualifications and Experience

To be considered for this opportunity, you possess a one-year secretarial or commercial course in addition to three years of secretarial experience. An equivalent combination of training and experience may be considered. As the successful candidate, you are proficient in typing, word processing, and other standard computer applications. Your knowledge of the Justice Enterprise Information Network (JEIN), court procedures, and correctional services would be considered an asset.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• May be required to work overtime on occasion
• Most of work is performed in a comfortable office setting
• Light physical activities (sitting, standing, walking, bending, lifting light weight objects, intermittent periods of keyboarding etc.)
• Need to concentrate on a variety of sensory inputs for intermediate durations at a time requiring close attention several times daily
• Period of pressure to meet deadlines, need for accuracy, repetitious work, and or some disruption of personal life because of work, work schedules or need to travel

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths

Pay Grade: CL 18

Salary Range: $1,684.00- $1,884.17 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities, and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].