Word/Data Processing Clerk II

City of Edmonton; Edmonton; On-site; CAD 35,000 - 43,000; Full time

Job summary

The City of Edmonton is seeking a Word/Data Processing Clerk II to support the Fleet and Facility Services team. You will review invoices, manage purchase orders, and assist with payroll data entry in SAP CAT2 and related systems.

Work location is Westwood, with a semi-remote setup. The role requires accuracy, data-entry speed, and independent work habits in a 40-hour week.

Qualifications

• Completion of Grade 12 including business subjects or an approved business school/college certificate.
• Minimum 2 years diversified office experience including financial/payroll-related tasks.
• Proficiency with SAP Plant Maintenance or equivalent financial system is required.

Responsibilities

• Review and process invoices for goods receiving and payment.
• Resolve accounts payable issues with invoices with Operations staff.
• Follow up on AP inquiries related to purchase orders, GR and invoicing errors.

Skills

Data entry

Verbal and written communication

Teamwork

Problem solving

Self-motivation

Education

Grade 12 with business subjects

Business certificate program

Tools

SAP Plant Maintenance

Ariba

ECC

SAP-CAT2

Google Sheets

Job description

Job Number: 56387Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II as part of the Business Support Team! Reporting to the Maintenance Administrator, we are looking for 1 independent and self-motivated individual with excellent customer service, problem-solving and data entry skills to support FMS within Fleet and Facility Services.Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the section.What will you do?Review and process invoices for goods receiving and paymentConsult with Operations staff to resolve any accounts payable issues with invoicesFollow up on Accounts Payable inquiries regarding purchase orders, GR and invoicing errorsPerform basic calculations such as service rates, GST, and other metrics as neededCreate and update purchase orders as requested in accordance with contract control agreement rate schedulesHandle various inquiries from area stakeholdersConsult with Custodial Inspectors to resolve any accounts payable issues with invoicesReview various Google Sheets; manage and upload to Work Orders using SAP Plant MaintenanceWork in SAP systems, specifically Plant Maintenance, ECC, ARIBA, and other corporate systemsEnter timesheets in SAP CAT2 and audit payroll reportsPerform other related duties as neededQualifications:Completion of Grade 12 including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/collegeA minimum of two (2) years diversified experience in general office practices and procedures, including experience with financial and/or payroll functions and assisting in the instruction of staffSkills required for success:Proficiency in the use of SAP (Plant Maintenance) or a comparable financial system is requiredProficiency in Ariba, ECC, and SAP-CAT2Data entry skills at a minimum of 40+ WPMHigh degree of accuracy for entering, updating and correcting various databasesDemonstrated ability to self-manage workload and work independentlyStrong interpersonal skills with proven ability to work successfully in a team environmentAbility to consistently meet deadlines and multitask while dealing with various situations in a professional mannerExperience using Google Workspace (Gmail, Calendar, Sheets, Docs, Slides, Forms, etc.)Excellent verbal and written communication skills including the ability to communicate with all levels of personnelAlignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)Embracing a culture of equity, diversity, reconciliation and inclusionConditions of Employment:Valid Alberta Class 5 driver's license (or provincial equivalent)Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City policyApplicants may be testedWork Environment:Note: Work location is in a semi-remote part of the City with limited public transportationPrimary Work Location: Westwood: 12304- 107 StreetThe City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits https://bit.ly/COEbenefitsUp to 1 temporary full-time position for up to 11 monthsHours of Work: 40 hours per weekSalary Range: $25.174 - $31.256 (Hourly)Recruitment Consultant: NC/SOEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.Classification Title: Word/Data Processing Clerk IIPosting Date: Nov 4, 2026Closing Date: Nov 18, 2026 11:59:00 PM (ABT)Number of Openings (up to): 1 - Temporary Full-timeUnion : CSU 52Department: Fleet and Facility ServicesWork Location(s):South Shop, 9727- 47 Avenue Edmonton