Word/Data Processing Clerk II

City Of Edmonton; Edmonton; On-site; CAD 35,000 - 43,000; Full time

Job summary

City Of Edmonton seeks a Word/Data Processing Clerk II for the Facility Maintenance Services team. You will accurately enter data from multiple sources into key systems, process invoices, create purchase orders in ARIBA, and provide front-office support at Westwood/Century Place and related locations.

The role requires 12th grade with business subjects or a business certificate, plus 2+ years of office experience, including financial and payroll functions.

Qualifications

• Grade 12 with business subjects or a business certificate.
• 2+ years in general office practices with financial/logistics experience.
• Experience with SAP/Ariba and data entry accuracy.

Responsibilities

• Review and process invoices for goods receiving and payment.
• Create purchase orders in ARIBA.
• Data entry from various sources into key systems with high accuracy.
• Front office support and mail distribution.
• Update building lists, reports, and take-home permits.
• Coordinate pick-up/drop-off and respond to stakeholder inquiries.

Skills

SAP (Plant Maintenance)

Ariba

Data entry 40+ WPM

Google Workspace

Teamwork

Communication

Education

Grade 12 with business subjects

Tools

Google Sheets

Google Docs

Excel

Job description

Job Number: 56316Consider joining Facility Maintenance Services as a Word/Data Processing Clerk II as part of the Business Support Team! Reporting to the Business Support Supervisor, we are looking for one independent and self-motivated individual with excellent customer service, problem-solving and data entry skills to support FMS within Fleet and Facility Services.Accuracy and an aptitude for numerical detail are key to success in this position as you will be responsible for accurately entering data information from various sources into key systems for the section.What will you do?Review and process invoices for goods receiving and paymentCreate purchase orders in ARIBATimely Processing of InvoicesGeneral Front Office SupportOffice Supply Management for Westwood/Century Place, second floor and South ShopMail Sorting and DistributionBoardroom ManagementUpdating FMS Communication BoardsUpdating FMS Contact & Building ListsUpdating inspection reports in SDMSUpdating Take Home Permits and Monthly KM ReportsManaging FMS Vehicle Master ListKey Pick-Up/Drop-Off CoordinationReview various Google SheetsHandle various inquiries from area stakeholdersPerform other related duties as neededQualifications:Completion of Grade 12 including business subjects with emphasis on general office practices, or completion of an appropriate certificate program from an approved business school/collegeA minimum of two (2) years of diversified experience in general office practices and procedures, including experience with financial, logistics, and/or payroll functions and assisting in the instruction of staffSkills required for success:Proficiency in the use of SAP (Plant Maintenance) or a comparable financial system is requiredProficiency in Ariba, ECC, and SAP-CAT2Data entry skills at a minimum of 40+ WPMHigh degree of accuracy for entering, updating, and correcting various databasesDemonstrated ability to self-manage workload and work independentlyStrong interpersonal skills with proven ability to work successfully in a team environmentAbility to consistently meet deadlines and multitask while dealing with various situations in a professional mannerExperience using Google Workspace (Gmail, Calendar, Sheets, Docs, Slides, Forms, etc.)Excellent verbal and written communication skills including the ability to communicate with all levels of personnelAlignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)Embracing a culture of equity, diversity, reconciliation and inclusionConditions of Employment:Valid Alberta Class 5 driver's license (or provincial equivalent)Applicants may be required to arrange their own transportation for use on City business, and where appropriate will be reimbursed in accordance with City policyApplicants may be testedWork Environment:Primary Work Location: Westwood Central Services Yard, 12304 - 107 Street NWSecondary Work Location: Century Place, 9803 - 102A Ave NWThe City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [e-mail]. Learn more about our benefits https://bit.ly/COEbenefits.Up to 1 temporary full-time position for up to 18 monthsHours of Work: 40 hours per weekSalary Range: $25.174 - $31.256 (Hourly)Recruitment Consultant: NC/SOEdmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.Classification Title: Word/Data Processing Clerk IIPosting Date: Oct 23, 2026Closing Date: Oct 30, 2026 11:59:00 PM (MDT)Number of Openings (up to): 1 - Temporary Full-timeUnion : CSU 52Department: Fleet and Facility ServicesWork Location(s):Westwood Central Service Yard, 12304 - 107 St Edmonton T5G 2S7