Wholesale Coordinator

Clutch Security; Mississauga; On-site; CAD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare plan

Dental coverage

Vision care

Life insurance

Day-one benefits

Job summary

Clutch is seeking a detail-oriented Wholesale Coordinator to manage day-to-day administration of wholesale, dealer, and export transactions. This is a 100% on-site role at our Mississauga facility, coordinating with internal teams, dealer partners, and auction platforms to ensure clean documentation and smooth pickups.

You will own titles and ownership flows with eBlock/Openlane, manage bills of sale, verify payments, maintain the margin tracker, and run lane audits.

Qualifications

• Detail-oriented administrative work in wholesale operations.
• Experience with data tools like Airtable is a plus.
• Ability to coordinate with dealer partners and auction platforms.

Responsibilities

• Manage titles and ownerships end-to-end for wholesale transactions and resolve missing-title cases.
• Own BOS and dealer close-out: prepare bills of sale, verify payment, confirm pickup.
• Maintain wholesale margin tracker for real-time performance view.
• Coordinate lane audits at third-party lots and partner auction lots.
• Administer wholesale plates, insurance, and equipment tracking.

Skills

Organizational skills

Attention to detail

Multitasking

Communication

Self-starter

Tools

Airtable

eBlock

Openlane

Job description

We’re on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee… and that’s just the beginning.

Named five years in a row to the Globe & Mail’s list of the Top Growing Companies in Canada and also awarded spots on Deloitte’s Technology Fast 50™ and Fast 500™ lists, we’re looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role:

We're looking for a detail-oriented and proactive Wholesale Coordinator to support Clutch's Canadian wholesale operation. In this role, you'll own the day-to-day administration of wholesale, dealer, and export transactions – from confirming vehicle availability to ensuring clean documentation and smooth pickups. You'll be a key operational link between our internal teams, dealer partners, and auction platforms

What you’ll do:

• Manage titles and ownerships end-to-end – work with eBlock, Openlane, and other auctions on title flow for returned and resold units, investigate missing-title cases with accounting and the admin team, and unblock held funds by resolving title issues quickly
• Own the BOS and dealer deal close-out process – prepare and send bills of sale for wholesale transactions, then verify payment confirmation, signed BOS, and confirmed pickup before marking deals complete
• Maintain the wholesale margin tracker – keep the margin tracker current and accurate so the team always has a clean, real-time view of wholesale performance
• Coordinate lane audits – run periodic lane audits at 3rd party lots and partner auction lots to reconcile physical inventory against system records and flag discrepancies
• Administer wholesale plates, insurance, and equipment – assign and track wholesale plates for shuttle drivers, coordinate annual insurance renewals, and maintain the equipment tracker for phones, eSIMs, scanners, vests, and related gear across capture and shuttle teams

We’re looking for:

• Strong organizational skills and attention to detail – you catch what others miss
• Comfortable managing multiple priorities in a fast-paced environment
• Clear and professional communicator, both written and verbal
• Experience with data management tools (Airtable or similar) is an asset
• Automotive or wholesale industry experience is a plus, but not required
• Self-starter who takes ownership and follows through
• This role requires 100% on-site work at our Mississauga facility located at 3350 Wolfedale Rd

Employment Type:

• Existing, Permanent Full-Time

Compensation & Benefits:

• Wage: $20.00 - $24.00 per hour
• Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1. (Applicable for Permanent Full-Time)
• Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail].