Wholesale Coordinator

Clutch Canada; Mississauga; On-site; CAD 28,000 - 33,000; Full time

Benefits offered by this job

Healthcare

Dental care

Vision care

Life insurance

Dependent coverage

Job summary

Clutch Canada is seeking a detail-oriented Wholesale Coordinator to manage day-to-day wholesale, dealer, and export transactions. You will confirm vehicle availability, ensure clean documentation, and coordinate pickups, serving as the operational link between internal teams and dealer partners at our Mississauga facility.

The role requires 100% on-site work at 3350 Wolfedale Rd. The position offers full-time permanent employment with a competitive hourly wage and comprehensive benefits from day

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Clear and professional written and verbal communication.
• Experience with data management tools (Airtable or similar) is an asset.
• Automotive/wholesale experience is a plus, not required.

Responsibilities

• Manage titles and ownership end-to-end with auctions and title flow.
• Oversee BOS and dealer close-out: bills of sale, payment confirmation, pickup validation.
• Maintain wholesale margin tracker for real-time performance visibility.
• Coordinate lane audits at third-party lots and partner auctions to reconcile inventory.
• Administer wholesale plates, insurance renewals, and equipment tracking for shuttle teams.

Skills

Organizational skills

Attention to detail

Multi-tasking

Clear communication

Data management

Tools

Airtable

Job description

About Clutch:

We're on a mission to reinvent the way people buy, sell, and own cars. Are you game?

Clutch is Canada's largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everywhere. Customers can browse hundreds of cars from the comfort of their home, get the right one delivered to their door, and enjoy peace of mind with our 10-Day Money-Back Guarantee... and that's just the beginning.

Named five years in a row to the Globe & Mail's list of the Top Growing Companies in Canada and also awarded spots on Deloitte's Technology Fast 50™ and Fast 500™ lists, we're looking to add curious, hard-working, and driven individuals to our growing team.

Headquartered in Toronto, Clutch was founded in 2017 and currently services Ontario, New Brunswick, Nova Scotia, British Columbia, and Prince Edward Island. Clutch is backed by a number of world-class investors, including D1 Capital, Canaan, Real Ventures, BrandProject, and Upper90. To learn more, visit clutch.ca.

About the Role:

We're looking for a detail-oriented and proactive Wholesale Coordinator to support Clutch's Canadian wholesale operation. In this role, you'll own the day-to-day administration of wholesale, dealer, and export transactions - from confirming vehicle availability to ensuring clean documentation and smooth pickups. You'll be a key operational link between our internal teams, dealer partners, and auction platforms

What you'll do:

• Manage titles and ownerships end-to-end - work with eBlock, Openlane, and other auctions on title flow for returned and resold units, investigate missing-title cases with accounting and the admin team, and unblock held funds by resolving title issues quickly
• Own the BOS and dealer deal close-out process - prepare and send bills of sale for wholesale transactions, then verify payment confirmation, signed BOS, and confirmed pickup before marking deals complete
• Maintain the wholesale margin tracker - keep the margin tracker current and accurate so the team always has a clean, real-time view of wholesale performance
• Coordinate lane audits - run periodic lane audits at 3rd party lots and partner auction lots to reconcile physical inventory against system records and flag discrepancies
• Administer wholesale plates, insurance, and equipment - assign and track wholesale plates for shuttle drivers, coordinate annual insurance renewals, and maintain the equipment tracker for phones, eSIMs, scanners, vests, and related gear across capture and shuttle teams

We're looking for:

• Strong organizational skills and attention to detail - you catch what others miss
• Comfortable managing multiple priorities in a fast-paced environment
• Clear and professional communicator, both written and verbal
• Experience with data management tools (Airtable or similar) is an asset
• Automotive or wholesale industry experience is a plus, but not required
• Self-starter who takes ownership and follows through
• This role requires 100% on-site work at our Mississauga facility located at 3350 Wolfedale Rd

Employment Type:

• Existing, Permanent Full-Time

Compensation & Benefits:

• Wage: $20.00 - $24.00 per hour
• Benefits: Comprehensive benefits plans include healthcare, dental care, vision care, prescriptions, life insurance and dependent coverage; start from day 1. (Applicable for Permanent Full-Time)
• Pay decisions reflect objective criteria: skills, performance, market benchmarking, responsibilities and working conditions.

Clutch is committed to fostering an inclusive workplace where all individuals have an opportunity to succeed. If you require accommodation at any stage of the interview process, please email [e-mail].