Wellness Centre Operations & Client Support

Shishalh Nation; Sechelt; Hybrid; CAD 40,000 - 52,000; Full time

Job summary

shíshálh Nation Wellness Centre seeks an Administrative Assistant to support day-to-day operations and ensure efficient service delivery. The role focuses on filing, data entry, correspondence, and document preparation, while coordinating appointments and travel as needed.

The incumbent will assist with budgeting, submitting financial requests, and maintaining organized electronic records for Wellness Centre programs.

Qualifications

• Certificate or Diploma in Office Administration.
• Three (3) years of relevant administrative experience.
• Experience in a First Nation environment providing Child/Youth Wellness Health services would be an asset.
• Experience working with Indigenous people, organizations, and communities would be an asset.

Responsibilities

• Assist with general administrative tasks, including filing, data entry, and maintaining records.
• Prepare and distribute correspondence, reports, and other documents as required.
• Manage appointment scheduling and maintain calendars, including scheduling events and booking rooms.
• Coordinate travel arrangements and accommodation bookings.
• Assist with budget monitoring and expense tracking.
• Submit financial requests for the Wellness Centre team and the Social Development/Health teams as required.
• Ensure that all electronic files & records are catalogued by year to provide up-to-date reference materials.
• Prepare and distribute quarterly and annual reports for the Wellness Centre.
• Provide guidance and assistance to clients in completing documents and applications.
• Successfully communicate with individuals facing barriers, such as physical disabilities, mental illness, addiction, or language barriers.

Skills

Verbal and written communication

Conflict resolution

Customer service

Data entry

Education

Certificate/Diploma in Office Administration

Tools

MS Office

Excel

Adobe

Database skills

Job description

shíshálh Nation Wellness Centre seeks an Administrative Assistant to support day-to-day operations and ensure efficient service delivery. The role focuses on filing, data entry, correspondence, and document preparation, while coordinating appointments and travel as needed.

The incumbent will assist with budgeting, submitting financial requests, and maintaining organized electronic records for Wellness Centre programs.