Warehouse Specialist

zeissgroup; Toronto; On-site; CAD 52,000 - 78,000; Full time

Job summary

ZEISS in Mississauga, Ontario is seeking a Warehouse Specialist to manage daily warehouse operations, inventory accuracy, and shipping/receiving for Canada. You will drive process improvements, ensure Health Canada GMP compliance, and support cross-functional teams across the country.

The role requires SAP experience, KPI-driven inventory management, and a commitment to safety and regulatory standards in a fully onsite environment.

Qualifications

• Minimum 5-7 years of progressive warehouse, inventory control, logistics, or supply chain experience.
• Experience in highly regulated environments such as medical devices or healthcare preferred.
• Proven ability to manage inventory accuracy, KPI tracking, and Lean/Kaizen initiatives.
• Experience with SAP and warehouse management processes.

Responsibilities

• Oversee day-to-day warehouse operations, including receiving, storage, picking, packing, shipping, and inventory control.
• Maintain inventory accuracy targets through cycle counts and reconciliations.
• Ensure compliance with Health Canada GMP regulations and safety standards.
• Coordinate with procurement, logistics, and field service teams to optimize supply chain.
• Generate reports and analyze inventory data to forecast needs.
• Lead process improvements to enhance efficiency and customer service.
• Train and onboard new warehouse personnel.

Skills

Inventory management

Lean / Kaizen

Regulatory compliance

Data analysis

Cross-functional collaboration

Tools

SAP

Job description

About Us:

How many companies can say they've been in business for over 180 years? Here at ZEISS, we certainly can! As the pioneers of science, ZEISS handles the everchanging environments in a fast-paced world, meeting it with cutting edge technologies and continuous advancements. ZEISS believes that innovation and technology are the key to a sustainable future and solutions for global change. We have a diverse range of portfolios throughout the ZEISS family in segments like Industrial Quality & Research, Medical Technology, Consumer Markets and Semiconductor Manufacturing Technology. We are a global company with over 46,000 employees and have over 4,000 in the US and Canada alone! Make a difference, come join the team!

Location:

This position is located in our Mississauga office. It is a fully onsite role, 5 days a week.

What's the role?

The Warehouse Specialist is responsible for overseeing the day-to-day warehouse operations for our Mississauga location, ensuring efficient inventory management, shipping and receiving processes, material handling, and distribution of products, parts, and equipment. This role serves as the subject matter expert for warehouse operations, inventory accuracy, and logistics processes, supporting customer service, field service, sales, and operational teams across Canada. The incumbent drives process improvements, maintains compliance with company and regulatory requirements, and contributes to operational excellence through KPI management, inventory optimization, and continuous improvement initiatives.

Sound Interesting?

Here's what you'll do:

• Oversee daily warehouse operations including receiving, inspection, storage, picking, packing, shipping, returns processing, and inventory control activities.


• Perform basic warehouse maintenance duties and maintain records to ensure compliance with Health Canada GMP regulations.


• Monitor facility conditions and report any issues.


• Maintain inventory accuracy targets through cycle counts, physical inventories, reconciliation activities, and corrective action plans.


• Investigate inventory variances and implement preventive measures to reduce recurring discrepancies.


• Monitor slow-moving, obsolete, damaged, and excess inventory and recommend disposition strategies.


• Maintain accurate inventory transactions within SAP and ensure all warehouse movements are processed in accordance with company procedures.


• Identify and implement process improvements to enhance inventory accuracy, warehouse efficiency, space utilization, workflow effectiveness, and overall customer service performance.


• Ensure compliance with Health Canada requirements, quality management standards, company policies, and applicable warehouse handling procedures for medical devices and regulated products.


• Coordinate and oversee daily warehouse activities including receiving, storage, picking, packing, shipping and inventory control.


• Act as the primary point of contact for warehouse-related issues and operational escalations.


• Support workload planning and prioritization to meet service level agreements and customer requirements.


• Ensure timely and accurate processing of receipts, transfers, returns, adjustments, and shipments.


• Support internal and external audits through accurate inventory records and warehouse documentation.


• Collaborate with Service Operations, Procurement, Finance, Customer Care, and Sales teams to support business objectives and customer requirements.


• Coordinate inventory availability and logistics support for field service engineers and customer projects.


• Participate in Lean, Kaizen, and continuous improvement initiatives to enhance operational performance.


• Provide guidance, training, and support to warehouse personnel on processes, systems, and best practices.


• Assist management with onboarding and training of new employees.


• Monitor inventory levels and anticipate supply needs based on usage patterns, upcoming projects, and forecasts.


• Coordinate with suppliers and vendors to place orders, track deliveries, and ensure timely replenishment of stock.


• Inspect incoming shipments for accuracy and quality, resolving discrepancies or issues as needed.


• Collaborate with cross-functional teams, including procurement, logistics, and operations, to optimize inventory management processes and resolve supply chain issues.


• Generate reports and analyze inventory data to identify trends, forecast future needs, and make recommendations for improvement.


• Ensure facilities comply with local regulations, building codes and company policies.


• Support safety inspections, audits, and corrective actions.


• Other duties as assigned.

Do you qualify?

• Minimum 5-7 years of progressive warehouse, inventory control, logistics, or supply chain experience.


• Minimum 2 years of experience operating in a highly regulated environment such as medical devices, pharmaceuticals, healthcare, or manufacturing preferred.


• Proven experience in inventory management or related role, preferably in a healthcare or medi