Ward Clerk, 6 Link Inpatient

Nova Scotia Health; Halifax; On-site; CAD 32,000 - 35,000; Part time

Job summary

IWK Health in Halifax is seeking a Ward Clerk to perform a variety of reception and clerical duties to keep the unit running smoothly. Responsibilities include data entry, ordering supplies, admitting patients, patient transport, filing, managing health records, photocopying, faxing, answering phones, and coordinating with staff.

The role requires a minimum high school diploma or GED, with Office Administration training preferred.

Qualifications

• Minimum High School Diploma or G.E.D. required.
• Completion of a recognized Office Administration program is preferred.
• Previous experience in a similar role preferred.
• Basic knowledge of computer programs, including Microsoft Office and Outlook, required.
• Knowledge of Meditech is preferred.
• Demonstrated accurate keyboarding and data entry skills required. Testing will be conducted on short-listed candidates, and results will be factored into the candidate’s overall suitability for this position.
• Demonstrated team player with excellent communication and interpersonal skills required to work with a wide variety of interdisciplinary team members and families.
• Demonstrated organizational, analytical, time management, interpersonal, and communication skills required.
• Previous experience in a similar role (admitting patients) preferred.
• Knowledge of medical terminology is an asset.
• Competency in other languages is an asset.

Responsibilities

• Data entry and filing for patient health records.
• Admitting patients and related transport functions.
• Ordering and maintaining supplies for the unit.
• Answering phones and placing calls to staff as required.
• Photocopying, faxing, and general clerical tasks.

Skills

High school diploma / GED

Office Administration program

Microsoft Office

Outlook

Meditech knowledge

Keyboarding / data entry

Team player

Communication skills

Interpersonal skills

Time management

Medical terminology asset

Second language asset

Education

High School Diploma or GED

Office Administration program

Tools

Microsoft Office

Outlook

Meditech

Job description

Req ID: 229443
Department/Program: 6 Link Inpatient , Children's Medical Care
Location: Halifax
Type of Employment: Temporary Hourly PT short-assignment (67% FTE) until 31 March 2027 x 1 position(s)
Start Date:ASAP
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ 23.3519 - $ 25.3918 /hour
Closing Date: 19 November 2026 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families, and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people of any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases, and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, and 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Ward Clerk performs a variety of reception and clerical duties required for the efficient operation of the unit. Responsibilities include, but are not limited to: data entry, ordering and maintaining supplies, admitting patients, required transport functions, filing, managing patient health record information, photocopying, faxing, answering phones, and placing calls to staff as required.

Hours of Work

Friday, Saturday & Sunday (0800-1700)

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Completion of a recognized Office Administration program is preferred.
• Previous experience in a similar role preferred.
• Basic knowledge of computer programs, including Microsoft Office and Outlook, required.
• Knowledge of Meditech is preferred.
• Demonstrated accurate keyboarding and data entry skills required. Testing will be conducted on short-listed candidates, and results will be factored into the candidate’s overall suitability for this position.
• Demonstrated team player with excellent communication and interpersonal skills required to work with a wide variety of interdisciplinary team members and families.
• Demonstrated organizational, analytical, time management, interpersonal, and communication skills required.
• Previous experience in a similar role (admitting patients) preferred.
• Knowledge of medical terminology is an asset.
• Competency in other languages is an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing), you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

Job Segment: Data Entry, Medical Office Assistant, Clerical, Administrative