Ward Clerk, Pediatric Day Surgery and Recovery Room

Nova Scotia Health; Halifax; On-site; CAD 32,000 - 35,000; Full time

Job summary

IWK Health in Halifax is seeking a Ward Clerk for the Pediatric Day Surgery and Recovery Room. The role supports the Pediatric Perioperative Services team with reception, data entry, supply management and transport duties, ensuring smooth operations across the Day Surgery & Recovery areas.

Reporting to the Manager of Pediatric Perioperative Services, you will work Monday–Friday with varied shift times and operate within the Admin Professionals bargaining unit.

Qualifications

• High School Diploma or GED required.
• Office Administration program graduate preferred.
• Minimum six months related administrative experience preferred.
• MS Office skills required; testing may be conducted.
• Keyboarding at least 40 wpm; 60 wpm preferred.
• Knowledge of medical terminology is an asset.
• Experience with Meditech, Share, Millennium, and Access E-forms preferred.
• Knowledge of MSM system is an asset.
• Strong teamwork and communication skills are required.
• Commitment to family-centered care and continuous learning.

Responsibilities

• Perform reception and clerical duties for efficient unit operations.
• Handle data entry and database tasks; assist with supply ordering and transport.
• Collaborate with inter-professional team to support perioperative services.
• Maintain accurate records and ensure patient information confidentiality.

Skills

High School Diploma

Office Administration

Administrative experience

MS Office

Typing 40 wpm

Typing 60 wpm

Medical terminology

Meditech

Share

Millennium

Access E-forms

MSM system

Teamwork

Communication

Initiative & attention to detail

French (benefit)

Education

High School Diploma or GED

Office Administration Program

Tools

Microsoft Office

Meditech

Share

Millennium

Access E-forms

MSM system

Job description

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Ward Clerk, Pediatric Day Surgery and Recovery Room

Req ID: 229360
Department/Program: Day Surgery & Recovery Room , Children's Surgical, Emergency and Rehabilitation
Location:Halifax
Type of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)
Start Date: 12/13/2026
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ 23.3519 - $ 25.3918 /hour
Closing Date: 25-Nov-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Manager of the Pediatric Perioperative Services, and working in collaboration with the Clinical Leaders in the Perioperative Services team, the Ward Clerk performs a variety of reception and clerical duties required for the efficient operation of the Perioperative Services unit, including coverage for the Pediatric Operative Room Ward Clerk role. Responsibilities include, but are not limited to data entry, including database entry; ordering and maintaining supplies; required transport functions in accordance with unit and Health Centre policies.

Hours of Work

Coverage required Monday - Friday as per rotation. Typical hours: Sept - June: Mon -Tues 0630-1430, Wed 0730-1530, Thurs - Fri 0630-1430; July - Aug: 0630-1430 M - F.

Your Qualifications

• High School Diploma or GED required
• Graduate from a recognized Office Administration Program preferred
• Minimum of six (6) months related administrative experience preferred
• Previous experience in a similar role an asset
• Working knowledge of Microsoft Office and other computer programs/technology required (testing may be conducted on candidates)
• Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on candidates)
• Knowledge of Medical Terminology an asset
• Working knowledge of Meditech, Share, Millenium, and Access E-forms software preferred
• Working knowledge of MSM system an asset
• Proven team player with excellent communication and interpersonal skills required
• Demonstrated ability to respectfully work with a variety of inter-professional team members required
• High degree of initiative, diligence, attention to detail, and self-discipline/focus
• Commitment to continual learning and willing to share knowledge and support the development of co-workers
• Demonstrated commitment to Family Centred Care required
• Excellent multi-tasking, organizational and prioritization skills required
• Competencies in other languages an asset, French preferred

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee ofIWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.

Job Segment: Pediatric, Rehabilitation, Testing, Data Entry, Medical Office Assistant, Healthcare, Technology, Administrative