Wait Times Coordinator - OR Business Center, Surgical Services

William Osler Health System; Brampton; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

William Osler Health System in Brampton is seeking a Wait Times Coordinator for the OR Business Center within Surgical Services. The role supports the WTIS and operations of the program, including data accuracy, reporting, and interface management.

You will collaborate with surgeons' offices and the OR team, perform monthly analyses, and ensure timely input of wait lists while upholding OH-CCO guidelines. This is a full-time onsite position with occasional travel to surgeons' offices to support

Qualifications

• Bachelor’s level education in health informatics, computer science, business or health administration.
• Strong data analysis and data integrity experience.
• Excellent interpersonal, verbal and written communication skills.

Responsibilities

• Maintains and updates WTIS data and reports for the OR program.
• Ensures data accuracy and resolves interface messages in WTIS.
• Performs monthly analyses on wait times, DARTs and patient status validation.
• Supports wait list input and management through the OR Information System.
• Engages with surgeons' offices and OR team to close cases and improve workflows.
• Travels to surgeons’ offices as required for onboarding and data collection.

Education

Undergraduate degree in health informatics, computer science, business or health administration

Tools

WTIS

Job description

Wait Times Coordinator - OR Business Center, Surgical Services

Company description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands‑on skills development, cross‑department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient‑inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Reporting directory to the Business Manager, Surgical Program, the Wait Times Information System (WTIS) Coordinator, Surgical Services, is an integral part of the surgical services team to support the WTIS and support the operations of the program.

Accountabilities:

• Maintains and updates procedure mapping to the WTIS application
• Generates and evaluates daily reports from the WTIS application, inputs and troubleshoots any discrepancies
• Resolve failure interface messages sent to WTIS
• Monitor data accuracy for submitted cases on a daily basis.
• Resolve failure interface messages sent to WTIS
• Monitor data accuracy for submitted cases on a daily basis and investigates any discrepancy noted on the WTIS system by the surgeons' offices; work with members of the OR team to ensure case records are closed
• Conduct monthly analysis on WTIS opened cases with respect to wait times, DARTs and validation of patient status
• Ensure timely input and management of wait list through the OR Information System
• Facilitating the awareness of long waiters and prioritizing the booking of these cases
• Validates accuracy of data going into the WTIS application, including contacting appropriate parties, as required to verify/ validate information, as required; support the maintenance of the HL7 interface
• Support the maintenance of the wait times information system to ensure that it accurately reflects patients waiting
• Support the monthly submission of data quality and compliance reports to OH‑CCO via Access to Care (ATC) site.
• Attendance at WTIS meetings
• Prepare and disseminate WTIS information/data to surgical team
• Other duties as assigned

Surgeon Office Engagement and Education

• Onboarding, training and education of surgeons’ office admins and internal Osler staff responsible for bookings into the OR Information System including internal processes and data collection in regards to WTIS and Endo DSP. This will require travel to the surgeons’ offices.
• Perform data validation with the office admins in regards to items pertaining to data collection (eg. wait list, DARTs, referral dates)
• Dissemination of information to surgeons’ office as required

Job qualifications

• Undergraduate degree in health informatics, computer science, business or health administration (with a combination of hospital's previous working experience and proven database and analytical technical skills)
• Three to five years working in a surgical program environment including two to three years of experience working with a surgical information system and/or other supporting applications andtwo to three years of experience with data analysis and data integrity
• Knowledge on OH‑CCO wait times guidelines and experience with wait times information system application
• Excellent interpersonal skills and ability to engage with a multitude of stakeholders
• Excellent professional verbal and written communication skills
• Must demonstrate Osler's Values and Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional information

Hours: Currently Days, 8 hour shifts including weekends and statutory holidays (subject to change in accordance with operational requirements)

Fully Onsite: Roles involved in direct patient care that are needed onsite for each shift.

#FT

#LI-WD1

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [e-mail] .

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

Job summary

Posting number

REF11611N

Job category

Surgical Services

Location

Multiple sites

Type of employment

Permanent

Contract type

Permanent

Union

Non Union - Professional Technical

Posted on

Sep 18, 2026

Contact Us

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2100 Bovaird Drive East,
Brampton, ON L6R 3J7
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