Virtual Assistant

Lexiar Homes; Calgary; Hybrid; CAD 15,000 - 19,000; Full time

Benefits offered by this job

Remote work

Long-term opportunity

Direct access to ownership

Experience in residential construction

Job summary

Lexiar Homes, a Calgary-based luxury homebuilder, is seeking a highly organized Virtual Assistant to support the owner, project administration, bookkeeping, and financial tasks for the homebuilding side of the business.

The role emphasizes accuracy, proactive communication, and the ability to manage documents, schedules, invoices, and vendor coordination while working remotely with Mountain Time hours.

Qualifications

• 3+ years in virtual assistance, office administration, project administration, bookkeeping support, or executive support.
• Excellent written and spoken English.
• Strong attention to detail, organization, and follow-through.
• Experience with QuickBooks is required.
• Experience with BuildXact, Calgary Vista, or construction administration is a strong asset.
• Experience supporting construction, trades, real estate, or homebuilding businesses is preferred.

Responsibilities

• Maintain and update project information in BuildXact.
• Upload documents, site photos, inspection reports, deficiency lists, and project records.
• Book municipal inspections through Calgary Vista as directed.
• Communicate with suppliers, trades, architects, engineers, and vendors.
• Track supplier quotes, project estimates, outstanding follow-ups, and quote status.
• Assist with project expense tracking and budget documentation.
• Track invoices, vendor bills, accounts payable, and accounts receivable.
• Coordinate QuickBooks records and support the monthly bookkeeping organization.
• Prepare monthly financial summaries and reports for ownership.
• Support owner inbox management, email sorting, follow-ups, and calendar scheduling.
• Organize and maintain digital files, contracts, quotes, reports, and project documentation.
• Assist with design selection tracking, material order follow-ups, and project admin tasks.
• Flag missing information, overdue items, outstanding invoices, and urgent follow-ups to ownership.
• Manage and update Lexiar Homes' social media accounts, including posting project updates, organizing content, coordinating basic graphics or captions, and maintaining a consistent online presence for the business.

Skills

Virtual assistance

Project administration

Bookkeeping support

Executive support

Communication

Tools

QuickBooks

BuildXact

Calgary Vista

Job description

Location: Remote -- Open to international remote candidates.

This is a remote offshore independent contractor position intended for candidates located outside Canada and the United States.

Support the Builder Behind the Build

Lexiar Homes is a Calgary-based luxury homebuilder specializing in custom homes, infills, and high-quality residential construction. We are built on integrity, craftsmanship, strong communication, and a commitment to delivering homes that clients are proud to move into.

Lexiar Homes is looking for a highly organized Virtual Assistant to support the owner, project administration, bookkeeping, and financial administration for the homebuilding side of the business. This role will focus primarily on keeping Lexiar Homes' back-end operations accurate, organized, and up to date. The ideal candidate is detail-oriented, proactive, comfortable with construction-related administration, and able to support the owner and project team with documents, schedules, project expenses, supplier communication, reporting, and inbox/calendar management.

Key Responsibilities

• Maintain and update project information in BuildXact.
• Upload documents, site photos, inspection reports, deficiency lists, and project records.
• Book municipal inspections through Calgary Vista as directed.
• Communicate with suppliers, trades, architects, engineers, and vendors.
• Track supplier quotes, project estimates, outstanding follow-ups, and quote status.
• Assist with project expense tracking and budget documentation.
• Track invoices, vendor bills, accounts payable, and accounts receivable.
• Coordinate QuickBooks records and support the monthly bookkeeping organization.
• Prepare monthly financial summaries and reports for ownership.
• Support owner inbox management, email sorting, follow-ups, and calendar scheduling.
• Organize and maintain digital files, contracts, quotes, reports, and project documentation.
• Assist with design selection tracking, material order follow-ups, and project admin tasks.
• Flag missing information, overdue items, outstanding invoices, and urgent follow-ups to ownership.
• Manage and update Lexiar Homes' social media accounts, including posting project updates, organizing content, coordinating basic graphics or captions, and maintaining a consistent online presence for the business.

Qualifications

• Minimum 3 years of experience in virtual assistance, office administration, project administration, bookkeeping support, or executive support.
• Excellent written and spoken English.
• Strong attention to detail, organization, and follow-through.
• Experience with QuickBooks required.
• Experience with BuildXact, Calgary Vista, or construction administration is a strong asset.
• Experience supporting construction, trades, real estate, or homebuilding businesses is preferred.
• Ability to manage confidential financial and business information professionally.
• Strong email management, calendar management, and document organization skills.
• Comfortable communicating with suppliers, trades, vendors, and internal team members.
• Self-motivated and able to work independently with minimal supervision.
• Candidates must be available to work during Mountain Time business hours.

Pay and Benefits

• Full-time hours, remote position.
• Pay: $8-$10 USD per hour, based on experience, communication skills, organization, and relevant administrative experience
• This is an administrative support role. No sales or commission requirements are involved.
• Long-term opportunity with a growing Calgary homebuilder.
• Direct support role working closely with ownership.
• Opportunity to gain experience in residential construction administration, project coordination, financial tracking, and business operations.

Why Lexiar Homes

Lexiar Homes is a growing Calgary homebuilder with a strong reputation for quality, integrity, and client-focused service. This role is ideal for someone who enjoys being the organized support system behind active construction projects and business operations. You will work closely with ownership, help keep important project and financial details on track, and play a key role in improving daily efficiency. If you are detail-oriented, dependable, and comfortable supporting a fast-moving construction business, Lexiar Homes is a strong place to grow.