Operations Administrator

Andrew Peller Limited; Oliver; On-site; CAD 38,572 - 42,705; Full time

Benefits offered by this job

Health and wellness benefits

Paid vacation

Employee discounts on wines and events

Hybrid work arrangement

Opportunity to work in Oliver, BC

Job summary

Andrew Peller Limited in Oliver, BC seeks a Vineyard Operations Administrator to support vineyard operations and seasonal workforce. The role requires Spanish language and broad administrative duties from payroll to records management, and housing coordination.

Based at the Tinhorn Creek Winery office in Oliver, the position offers hybrid work flexibility, occasional evenings/weekends during peak payroll periods, and travel to vineyard sites as needed.

Qualifications

• Bilingual in English and Spanish with strong communication skills.
• Experience in administration, office coordination or operations coordination.

Responsibilities

• Coordinate administrative activities for TFW/SAWP/LMIA programs.
• Coordinate worker arrivals, housing, orientation, and timekeeping.

Skills

Bilingual English/Spanish

Administrative experience

Payroll/timekeeping support

HRIS/Payroll systems

Microsoft Office (Excel/Outlook/Word)

Tools

Payroll systems

Job description

Andrew Peller Limited is looking for an organized and detail-oriented Vineyard Operations Administrator to support our vineyard operations in the South Okanagan and to provide administrative support to our vineyard team and seasonal workforce. The successful candidate will be a conversational Spanish speaker.

Based primarily from our Tinhorn Creek Winery office in Oliver, this role provides administrative support to our vineyard team and seasonal workforce. From entering payroll hours and maintaining employee records to assisting with Temporary Foreign Worker (TFW) program administration, accounts payable and office organization, you’ll help keep day‑to‑day operations running smoothly.

This is a varied, hands‑on role that combines administration with employee support. You’ll regularly interact with seasonal vineyard employees across multiple vineyard sites, assist with worker arrivals, appointments, and housing‑related administration, and help ensure records and documentation are accurate and up to date. Conversational Spanish is required, as you’ll communicate regularly with many of our seasonal employees. Previous experience with the Temporary Foreign Worker Program is considered an asset, but we are happy to train the right candidate.

This position is based in Oliver, BC, with the opportunity for a hybrid work arrangement. Due to the seasonal nature of vineyard operations, some flexibility in working hours is required during peak periods. This may include occasional evening or weekend work to support payroll deadlines or seasonal workforce activities.

What This Teammate Will Be Responsible For

Seasonal Workforce Coordination

• Coordinate administrative activities related to the Temporary Foreign Worker Program (TFWP), Seasonal Agricultural Worker Program (SAWP), and LMIA compliance requirements.
• Coordinate worker arrivals and departures, including transportation, housing logistics, and orientation activities.
• Act as the primary bilingual liaison between seasonal workers and vineyard leadership, providing day‑to‑day support and assisting with communication.
• Assist workers with appointments, banking, medical visits, government services, and document translation as required.
• Work closely with the maintenance team to coordinate seasonal worker housing throughout the season.
• Maintain accurate employee records and compliance documentation while ensuring confidentiality.

Operations Administration

• Serve as the administrative hub for multiple vineyard locations, supporting Vineyard Managers and the Grower Relations team.
• Complete accurate and timely data entry across payroll, HRIS, and operational management systems.
• Coordinate employee timekeeping and payroll administration, ensuring hours are entered accurately and within required deadlines.
• Support new hire onboarding by preparing documentation and coordinating employee system setup.
• Assist with accounts payable processes, including supplier invoices, expense tracking, mileage, and company credit card reconciliations.
• Coordinate incoming and outgoing mail, deliveries, and administrative documentation related to the seasonal workforce.
• Maintain organized filing systems and operational records, ensuring information is accurate, current, and easily accessible.
• Keep the vineyard office organized, stocked, and operating efficiently while supporting a variety of day‑to‑day administrative needs.
• Regularly travel to vineyard locations to provide administrative support, answer questions, and build relationships with vineyard employees.
• Provide additional administrative and operational support to the vineyard leadership team as business needs evolve.

What Experiences, Skills And Knowledge This Teammate Will Bring

• Bilingual in English and Spanish, with strong verbal and written communication skills in both languages.
• Experience in administration, office coordination, operations coordination or a similar role.
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and competing demands.
• High attention to detail and a commitment to accuracy, particularly when working with payroll, employee records and compliance documentation.
• Strong interpersonal skills with the ability to build trust and communicate effectively with a diverse workforce.
• A customer‑service mindset with a genuine desire to support people and solve problems.
• Comfortable working independently while collaborating with multiple leaders and departments.
• Proficiency with Microsoft Office, including Excel, Outlook and Word.
• Experience using payroll, HRIS, and/or operational management systems, with the ability to quickly learn new technology.
• Experience supporting payroll administration or employee timekeeping is considered an asset.
• Knowledge of the Temporary Foreign Worker Program (TFWP), Seasonal Agricultural Worker Program (SAWP), or LMIA processes is considered a strong asset.
• Experience in agriculture, farming, manufacturing, hospitality, or another seasonal operational environment is an asset.
• Valid driver's licence and reliable transportation, with the ability to travel between vineyard locations as required.
• A positive attitude, strong work ethic, adaptability and a willingness to pitch in wherever needed.

What We Offer

At Andrew Peller Limited, we’re proud to produce exceptional Canadian wines while fostering a workplace where people feel supported, respected and connected. As part of our vineyard operations team, you’ll play an important role in supporting the people behind every harvest.

In Return, We Offer

• Competitive hourly compensation of $28.00–$31.00, based on experience.
• Comprehensive health and wellness benefits.
• Paid vacation and employee wellness programs.
• Employee discounts on our award‑winning wines and hospitality experiences.
• A collaborative, team‑focused culture where your contributions make a meaningful impact.
• A hybrid work arrangement, with the opportunity to work from home while remaining connected to our Oliver‑based vineyard team.
• The opportunity to work in one of Canada’s premier wine regions, supporting the people who help bring our vineyards to life.
• Ongoing opportunities to learn, grow and contribute within a respected Canadian winery.

Accommodation

Andrew Peller Limited is committed to meeting the needs of persons with temporary and/or permanent disabilities in a way that allows them to maintain their dignity and independence. We are happy to discuss any need for accommodation in the workplace and will make an effort to meet those needs in a timely manner by preventing and removing barriers to accessibility in the areas of information, communications, and employment. If you require an accommodation to apply or interview for a position, please email [e-mail].

Equal Opportunity Employment

At Andrew Peller Limited, we are committed to creating and celebrating a culture of Diversity, Equity, Inclusion and Belonging. We are an equal opportunity employer committed to ensuring every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.

This role is being posted to fill an existing vacancy.