Vendor Management Specialist

Raise; Toronto; On-site; CAD 101,000 - 117,000; Full time

Job summary

Raise in Toronto, ON is hiring a Vendor Management Specialist for a major client on a 12-month contract with extension potential. This hybrid role (2 days per week: Mondays and Tuesdays) offers a competitive pay rate.

You will manage the vendor contracting lifecycle for 30+ suppliers, conduct TPRA related activities, negotiate pricing, maintain contract records, and coordinate across procurement, risk, finance, and legal.

Qualifications

• 3+ years’ experience with vendor management and contract lifecycle management.
• Experience supporting procurement processes and third-party/vendor governance activities.
• Experience coordinating or supporting Third Party Risk Assessments (TPRA).

Responsibilities

• Manage vendor contracting lifecycle processes from ideation through to execution, and portfolio management of third party suppliers (30+).
• Quote meter audits - working with external market exchanges to manage audit requests and audit reports, as required.
• Ensure compliance to procurement standards, intakes, and TPRA process.
• Management of documentation – centralized contracting documents library (NDAs, RFIs, RFPs, onboarding docs, invoices).
• Liaise with internal procurement, governance, operation & audit groups to ensure compliance for all third party suppliers.
• Negotiate pricing with vendors and onboard new vendors; work with contract services for amendments.
• Complete market data documentation and exhibits; prepare drafts for approvals.
• Coordinate draft contracts with stakeholders and secure approvals; draft executive summaries.
• Ensure best value from vendors while maintaining procurement best practices.
• External vendor relationship management and cross-functional collaboration.
• Monitor vendor performance, renewals and contract expirations; contribute to cost analyses.

Skills

Vendor management

Contract management

Procurement

TPRA

Project management

JIRA

Kanban

Agile

Tools

Archer

Coupa Risk Assess

Job description

Vendor Management Specialist

• Location: Toronto, ON - Hybrid (2 days per week - Mondays and Tuesdays.)
• Pay Rate: $48.68/hr - $56.27/hr
• Contract Length: 12 Months with possibility for extension

We at Raise are hiring a Vendor Management Specialist for one of our top clients. After establishing themselves as an industry leader, they are now expanding their team to meet rising demand. We are hiring right now; if you're interested, apply below for your chance to join a great place to work.

Responsibilities:

• Manage vendor contracting lifecycle processes from ideation through to execution, and portfolio management of third party suppliers (30+)
• Quote meter audits - working with external market exchanges to manage audit requests and audit reports, as required
• Ensure compliance to CIBC procurement standards, intakes, and third-party risk assessment (TPRA) process
• Management of documentation – maintaining centralized library of contracting documents - including NDAs, intake submissions, RFIs, RFPs, onboarding documentation, invoices, etc.
• Liaising with internal procurement, governance, operation & audit groups to ensure compliance standards are maintained for all third party suppliers
• Working with procurement on pricing negotiations with vendors, onboarding new vendors, working with contract services group to draft contracts and amendments
• Completion of required market data documentation (i.e.: market data questionnaires, exhibits, schedules, investment dealer forms, etc.)
• Coordination and circulation of draft contracts/agreements with key stakeholders - securing approvals
• Drafting executive summaries for budget owner approvals
• Ensure compliance with procurement best practices while achieving best value from vendors
• External vendor relationship management
• Working with internal business groups across Wealth - including product owners, leadership team, operations, risk teams, marketing, technology, mid-office, market data services, finance, procurement, market data services (MDS) etc. - seeking guidance from internal and external legal counsel when required
• Mediate and facilitate resolution of IMFs (issues management form) and risks that arise throughout the contracting process
• Overall portfolio management and vendor performance monitoring - alerting stakeholders of upcoming renewals and contract expirations
• Contributing to vendor performance score card data, overall contract tracker & vendor expenses, planning and forecasting for fiscal year cycles (both retail business and contact centre)
• Contribution to vendor strategic planning and analysis - tracking costs (and increases), finding greater value from suppliers and recommending cost savings
• Process improvement recommendations and aligning synergies internally within CIBC
• Competitive intelligence (how are other brokers using the same market data and research on their platforms, new products, services, etc.)

Must Have Requirement:

• ~3+ years’ experience with vendor management and contract lifecycle management.
• Experience supporting procurement processes and third-party/vendor governance activities.
• Experience coordinating or supporting Third Party Risk Assessments (TPRA).
• Exceptional organizational and documentation management skills.
• Strong project management skills and familiarity with project management methodologies (JIRA, Kanban, Agile, etc.)

Nice to Have:

• Experience using TPRA platforms such as Archer, Coupa Risk Assess, or similar systems.
• Experience with procurement systems and workflows.
• Prior experience within online brokerage environments and/or prior FI experience.
• Experience working with market data and industry research vendors.

Looking for meaningful work? We can help!

We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/

In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or another job posting by Raise (or have any other questions), please contact us at [phone] or [e-mail]

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