Vendor Collections Assistant

Beauti-Tone Paint and Home Products; Ontario; Hybrid; CAD 45,000 - 55,000; Full time

Job summary

Join a leading Canadian hardware retailer as a Vendor Collections Assistant. This role involves ensuring accurate vendor breakdowns, processing payments, and supporting vendor income programs. Ideal for detail-oriented individuals with strong analytical skills. Enjoy a supportive workplace culture with competitive earnings and benefits.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Employee Family Assistance Program

Group RRSP

Discounts from corporate retail stores

Competitive vacation time

Qualifications

• Minimum 2 years’ experience in finance, accounting, or administrative support role.
• Excellent computer literacy, specifically Microsoft Excel, Word, and Access.

Responsibilities

• Maintain and update Excel spreadsheets for Dealer purchase history.
• Generate reports for Accounts Payable to ensure timely payments.
• Assist with queries from Dealers and other departments.

Skills

Analytical

Customer Service

Communication

Mathematical

Education

Secondary School Diploma

Post-secondary courses in Business or Accounting

Tools

Microsoft Excel

Microsoft Access

Oracle

Job description

We’re more than Canada’s largest independent hardware and building supplies retailer—we’re part of communities across the nation.

Accuracy. Integrity. Collections that count!

As a Vendor Collections Assistant, you will ensure the accuracy of vendor breakdowns and remittance of rebates to Dealers are correctly reflected in the systems. You will support the administration and reconciliation of vendor income programs by maintaining records, processing payments, and assisting with internal and external inquiries. Led by the Vendor Income Manager, this opportunity suits someone who is detail-orientated, analytical, and enjoys working in a collaborative environment.

Please note this is a 20-month term role.

Ready to make an impact in a new role? Here’s how :

• Maintain and update Excel spreadsheets for Dealer purchase history. Upload and balance rebates on Oracle.
• Generate reports for the Accounts Payable department to initiate payments, helping to ensure that payments are processed in a timely fashion.
• Enter and maintain information on Microsoft Access Database.
• Develop, maintain and distribute reports on a monthly, or as needed basis to various departments.
• Assist with queries from Dealers, Regional Managers, and other departments within Home Hardware regarding rebates.
• General department duties, filing of programs, remittance summary sheets and photocopying.
• Processing Supplier contracts, updating systems and providing summaries of contracts.
• Processing and keying credit note and invoices to supplier accounts.
• Responsible for creating journal entries to clear supplier deposits.

We’re looking for :

• Secondary School Diploma, with post-secondary courses in Business or Accounting.
• A minimum of 2 years’ experience in a finance, accounting, or administrative support role, preferably involving vendor or rebate programs.
• Excellent computer literacy, specifically Microsoft Excel (intermediate to advanced knowledge), Word and Access.
• Good mathematical and analytical skills, with the ability to manipulate large spreadsheets, work in numerical detail to a high degree of accuracy.
• Strong customer service and communication skills.
• Ability to work with minimal supervision as well as part of the department group.
• Ability to prioritize and meet required monthly deadlines.
• Working knowledge of Home Hardware’s current purchasing and payment systems would be an asset.
• The ability to be onsite three days a week at our corporate office in St. Jacobs, to accommodate our hybrid working model.

How we’ll make you feel at Home

Our Team Members enjoy life at Home with our strong culture of support and inclusion, excellent benefits, and a team that always has your back. You will receive :

• Competitive earnings opportunity.

Health, Dental, Vision, Paramedical, Out of Country Travel Insurance, Life Insurance, Employee Family Assistance Program.

• Group RRSP.
• Discounts from our corporate retail stores.
• Competitive vacation time.
• Employee Discount Program through Venngo WorkPerks.

Bring your unique skills, thrive with interesting and challenging work, and experience what it’s like at Home. Apply today - this is a great opportunity to join a proudly Canadian company that is 100% ready to help you build your future.

Home Hardware recognizes the value of a diverse team. We believe that different perspectives, backgrounds, and experiences make us stronger as an organization. Applicants representing the full diversity of communities in Canada are encouraged to apply with confidence. Please let us know if you require accommodation during the recruitment process.

Canadians call us Home Hardware. We call it Home.