Various Administration Jobs

Treasury Board of Canada Secretariat; Quebec; On-site; CAD 56,000 - 68,000; Full time

Job summary

The Treasury Board of Canada Secretariat is seeking candidates for various administrative roles within Parks Canada. Positions include Assistant, Administrative, Bookkeeper, and HR Assistant, with responsibilities ranging from document preparation to budget monitoring. This opportunity offers a chance to work in a dynamic environment dedicated to conserving Canada's natural and cultural heritage.

Qualifications

• Experience in administrative tasks such as document preparation and inquiry responses.
• Specific experience for Accounting Assistant and Executive Assistant roles.
• Ability to use various software applications effectively.

Responsibilities

• Prepare documents, respond to inquiries, and manage databases.
• Organize meetings and logistics, including travel arrangements.
• Monitor budget expenditures and prepare financial reports.

Skills

Communication

Customer Service

Organization

Interpersonal Skills

Judgment

Education

High school diploma or acceptable combination of education, training and/or experience

Post-secondary degree in a relevant field

Tools

Word processing software

Spreadsheet software

Database management software

Job description

Selection process number : 2024-CAP-MWQ-EA-VAR-038 Parks Canada - La Mauricie and Western Quebec Field Unit

AS-01, CR-04, CR-05

56,131 to $67,788 (According to group and level)

For further information on the organization, please visit

Who can apply : All persons who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada : Canadian citizenship, permanent resident status or work permit.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

Duties

We are looking for several positions in different fields, including Assistant, Administrative, Bookkeeper, HR Assistant, Executive Assistant and Administrative Services Officer. Duties may vary depending on the position, but generally include (but are not limited to) :

• Prepare various types of documents, such as reports, presentations and correspondence.
• Respond to inquiries and provide necessary information to internal and external customers.
• Enter and track information in a database to ensure data accuracy and accessibility.
• Proceed with travel bookings for staff and ensure that all arrangements are complete.
• Take care of the logistics of meetings by organizing rooms, preparing documents and coordinating participants.
• Monitors budget expenditures and prepares financial reports to ensure responsible management of resources.

Work environment

Parks Canada is a government agency responsible for the conservation and management of Canada's national parks, national historic sites, and marine conservation areas. La Mauricie National Park and the national historic sites of the Mauricie and Western Quebec Field Unit represent natural and cultural jewels of the country, offering unique and inspiring work environments for those who work there, including in administrative positions.

Working for Parks Canada often means sharing a passion for conserving Canada's natural and cultural environment. Administrative employees are integrated into this mission and contribute to its achievement through their daily work.

Intent of the process

The Mauricie and Western Quebec Field Unit is looking for talented professionals for potential opportunities in our three workplaces : Shawinigan, Montreal and Chambly.

A minimum of two days a week physical presence in the office is required, then three days a week starting in September 2024, depending on the workplace you are interested in. This presence promotes the exchange of ideas, teamwork and cohesion within our team.

Hiring managers will be able to select additional experience criteria based on the specific needs of the positions to be filled. Thus, you could be contacted for various types of job offers, including various durations and responsibilities adapted to your skills and professional aspirations.

Our staffing process works like an inventory, allowing for ongoing assessments and job offers during the posting period.

This process could be used to create a list of qualified candidates to staff similar positions with different employee status, security level or language requirements, in these same locations or elsewhere in the country.

A 1st extraction of applications will take place on June 17, 2024 for specific (temporary) opportunities. Other extractions will follow as needed.

Positions to be filled : Number to be determined

Information you must provide

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

• STUDIES
• A high school diploma or an acceptable combination of education, training and / or experience.
• EXPERIENCE
• tasks.
• Administrative tasks are defined as follows, but are not limited to : preparing various types of documents, responding to inquiries and providing necessary information, paying invoices, managing a generic mailbox, entering and tracking information in a database, maintaining a filing system, creating letters from templates, send and receive correspondence, manage and disseminate information, make travel reservations, take care of meeting logistics, digitize documents, track budget expenditures, etc.
• Specific experience for Accounting Assisant (CR-05)
• Experience in advising on the application of financial policies and directives.
• Experience for Excutive Assistant (AS-01)
• Experience writing, formatting and reviewing various documentation. (e.g., correspondence, reports, briefing notes, etc.).

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

• EDUCATION (Asset)
• A post-secondary degree in a relevant field (e.g. finance, administration, human resources, etc.).
• ADDTIONAL EXPERIENCES, which will be considered based on available opportunities. It is not mandatory to meet all the experiences below, please only meet the criteria of experience you have, with the help of concrete examples, duration, how, when and where you gained experience
• Experience in providing budget and financial support services.
• Experience in auditing accounts receivable and / or accounts payable
• Experience using a financial system.
• Experience in verifying and processing invoices, claims or any other type of payment.
• Experience maintaining a database and preparing reports.
• Experience in providing human resources support services.
• Experience using the Phoenix pay system in the area of pay and benefits.
• Experience coordinating travel and processing travel claims.

The following will be applied / assessed at a later date (essential for the job)

• ABILITIES
• Ability to communicate effectively both orally and in writing. (Your application may be used to evaluate written communication)
• Ability to provide quality customer service.
• Ability to organize and prioritize workload to meet deadlines.
• Ability to use various software and applications such as word processing, spreadsheet, presentation, database, collaborative communication and agenda management.
• Exercise good judgment
• Action-oriented
• Effective interpersonal relationships
• Integrity

The following may be applied / assessed at a later date (may be needed for the job)

• Willingness to report to various work locations
• Required to drive to work locations
• Hold and maintain a Class 5 driver's license

Conditions of employment

Reliability Status security clearance

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

To encourage workforce diversity, consideration may be given to candidates who self-declare as belonging to one of the following employment equity groups : Indigenous, visible minorities, people with disabilities, and women.

Parks Canada is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. Parks Canada operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

Each person is entitled to participate in the appointment process in the official language of their choice.

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

The Parks Canada team is proud to be recognized by Forbes as one of Canada's Best Employers (2024).

Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.

Tips for applicants :

Please provide complete and thorough details of your education and experience.

• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples / details for each Experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.

We thank in advance all those who apply. Only the persons selected for further consideration will be contacted.

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