US & Canadian Payroll Specialist

Alchemy Global Talent Solutions Ltd.; Vancouver; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading global corporation is seeking a skilled US & Canadian Payroll Specialist for a permanent, full-time position. The role offers a hybrid working arrangement in Vancouver, BC, with responsibilities including managing payroll for over 700 employees, ensuring compliance with relevant regulations, and handling payroll adjustments. The ideal candidate will have strong knowledge of both Canadian and US payroll laws, along with a minimum of 3-5 years of relevant experience.

Qualifications

• 3-5 years of experience in payroll processing.
• Experience managing payroll for at least 300 employees.
• Knowledge of Canadian payroll processes.

Responsibilities

• Manage bi-weekly payroll cycle for 700+ employees.
• Ensure compliance with federal and state regulations.
• Prepare and file payroll tax forms.

Skills

Knowledge of Canadian & US payroll laws

Tax guidelines

Benefits processes

Government reporting

Proficiency in Microsoft Excel

Education

FPC or CPP certification

Tools

UKG Payroll Software

Job description

A renowned global corporation, is looking for a skilled US & Canadian Payroll Specialist to join their team. This is a full time permanent position.

This position offers a hybrid working arrangement, with the flexibility to work from home and a requirement to be in the office 2 days per week in Vancouver, BC.

Key Responsibilities:

• Manage and oversee the bi-weekly payroll cycle for a team of 700+ employees, ensuring all payroll data is processed accurately and efficiently.
• Process payroll for both hourly and salaried employees, ensuring the integrity and accuracy of all employee records.
• Set up and maintain state and provincial tax accounts, including all aspects of withholding and unemployment contributions.
• Ensure full compliance with federal and state payroll regulations, includingstatutory deductions such as CPP, QPP, EI, EHT, WSIB, and voluntary deductions like RRSP and benefits premiums.
• Implement and review garnishment orders, ensuring adherence to applicable laws.
• Prepare and file necessary payroll tax forms, including T4s, ROEs, and other mandated reports.
• Handle payroll adjustments for new hires, terminations, and address any pay discrepancies as required.
• Generate and review month-end payroll reports to ensure accuracy and compliance with legal and company standards.
• Verify and update employee information, including new hire data, personal changes, and voluntary deductions prior to processing payroll.
• Calculate and manage bonus payments and other forms of variable pay as necessary.
• Ensure all payroll calculations, deductions, and withholdings comply with both legal and organisational standards.
• Address and resolve issues related to stop payments, payroll corrections, and other discrepancies in a timely manner.
• Administer responses to unemployment claims and ensure correct processing.
• Oversee employee benefit deductions, including pensions, statutory leave entitlements, and vacation or holiday pay.

Key Requirements:

• Strong knowledge of Canadian & US payroll laws, tax guidelines, benefits processes, and government reporting is essential.
• 3–5 years of practical experience processing payroll across multiple Canadian provinces & US states.
• Demonstrated experience in managing payroll a minimum of 300 employees, with multi-state payroll processing experience.
• Proficiency in using UKG Payroll Software (desirable).
• Strong knowledge of Microsoft Excel for payroll reporting and analysis.
• FPC (Fundamentals of Payroll Certification) or CPP (Certified Payroll Professional) certification preferred.
• Knowledge of Canadian payroll processes is essential.