Unit Coordination Assistant - Day Surgery/PACU

Trillium Health Partners; Toronto; On-site; Part time

Job summary

An established industry player in healthcare is seeking a dedicated Unit Coordination Assistant to join their dynamic team. This role involves providing essential administrative support, ensuring efficient operations within the Day Surgery/PACU department. You will greet patients, manage communications, and assist in the clerical administration of the unit. The ideal candidate will possess strong administrative skills, a commitment to patient care, and the ability to thrive in a fast-paced environment. Join a forward-thinking organization that values compassion, excellence, and innovation in healthcare, and contribute to a healthier community.

Qualifications

• Completion of high school or recognized equivalent is required.
• Completion of a Medical Terminology course is required.

Responsibilities

• Greet patients and provide assistance; handle phone calls and messages.
• Ensure efficient clerical administration and operation of the department.
• Compile data and complete necessary reports for staffing and patient.

Skills

Patient Communication

Administrative Skills

Problem Solving

Time Management

Education

High School Diploma

Medical Terminology Course

Job description

Pay Competitive

Employment type Other

Job Description

• Req#: 33496

Position: Unit Coordination Assistant

Dept: Day Surgery/PACU

Posting ID: 2023-33496

Status: Part Time (x1)

Role Level: Admin Clerical (AC03-$21.86-27.29)

Site: Queensway Health Centre

Hours of Work/Shift: 8 and 10 hour shifts - Days and Weekends

Posted: June 15, 2023

Internal Deadline: June 22, 2023

Trillium Health Partners (THP) is one of the largest community-based acute care facilities in Canada. Comprised of the Credit Valley Hospital, the Mississauga Hospital and the Queensway Health Centre, Trillium Health Partners serves the growing and diverse populations of Mississauga, West Toronto and surrounding communities and is a teaching hospital affiliated with the University of Toronto.

Our Mission: A New Kind of Health Care for a Healthier Community

Our Values: Compassion, Excellence, Courage

Our Goals: Quality, Access, Sustainability

Our Enablers: People, Education, Innovation, Research

JOB DUTIES & RESPONSIBILITIES:

Reception

• Greets patients, visitors and staff, directing them to appropriate personnel and/or destination/room, providing assistance as required.
• Answers the telephone, sends/received faxes, responding to enquiries within scope of authority, or, directing to most appropriate person.
• Takes, prioritizes and relays messages for staff and/or patients. Locates staff, pages healthcare professionals as required.
• Open, sort and distribute incoming mail and other materials.

Patient Administrative Services/Information Management

• Retrieve the On-Call Schedule for the “today”.
• Completes Critical Care Bed Communication Board (ICU lean report).
• Updates the Add-On Board with any Roll over cases from the previous day if any. Make sure you change priority code if it applies.
• Calls for inpatients.
• Ensures the activity report from the follow day, evening and nights and add in any cases not captured. I.e.: Add on cases are updated.
• Compiles data and Completes all necessary reports (staffing/patient).
• Ensures all Pick Lists for the Add-on Cases are sent to MDRD.
• Problem solves minor IT problems.
• Ensures all X rays and MRIs have arrived for next day patients.
• Call for patient beds as necessary.
• Book all add-on cases and communicate to appropriate staff.

Ensures efficient clerical administration and operation of the department within scope of authority

• Prepares OR lists, identifies and communicates changes with appropriate staff.
• Requisitions and maintains office/medical supplies; counts and labels inventory as required. May be required to stock unit carts and/or supply areas.
• Maintains call sheets for the area.
• Updates “fan out” list as required.
• Contacts environmental services for cleaning of equipment as necessary; manages sick calls by seniority, payroll and OT, prepares nursing schedule master template as necessary.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contraventions of the Act, in a timely manner.
• Performs cross-functional, and/or, other duties consistent with the job classification, as required.

EDUCATION:

• Completion of high school or recognized equivalent is required.
• Completion of a Medical Terminology course is required.

To pursue this career opportunity, please visit our website: www.trilliumhealthpartners.ca

Candidates are selected on the basis of their skill, ability, experience and qualifications.

Where these factors are relatively equal seniority shall govern providing the successful applicant.

Trillium Health Partners’ (THP) is an equal opportunity employer who values the importance of antiracism work and is committed to integrating antiracism, diversity, equity and inclusion best practices throughout THP operations, policies and culture. Therefore, we ask that even if you do not see yourself fully reflected in every job requirement listed on this posting, we still encourage you to reach out and apply.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code Trillium Health Partners will provide accommodations throughout the recruitment and selection process to applicants with disabilities.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

Trillium Health Partners is identified under the French Language Services Act.

We thank all those who apply but only those selected for further consideration will be contacted.

About the company

Trillium Health Partners is a hospital system which serves Mississauga, Ontario and western Toronto, Ontario in Canada.