Unit Clerk

SmartRecruiters, Inc.; Oakville; On-site; CAD 41,000 - 44,000; Full time

Job summary

Halton Healthcare is seeking a detail-oriented administrative assistant for the Department of Diagnostic Imaging in Oakville. The role covers patient reception, registration, order entry, and coordination with physicians and staff to ensure smooth workflow.

Ideal candidates will have a Medical Office Administration diploma, a medical terminology certificate, and experience with Microsoft Office and Meditech in a busy healthcare setting. Flexibility for various shifts is required.

Qualifications

• Recent Medical Office Administration diploma from a recognized college required.
• Medical terminology certificate required.
• Minimum of 1 year recent clerical/admin experience in healthcare setting.
• Previous experience in Diagnostic Imaging preferred.

Responsibilities

• Assist with clerical functions for the Department of Diagnostic Imaging.
• Handle patient reception, registration, order entry, and bookings; file films/reports; answer phones.

Education

Medical Office Administration diploma

Medical terminology certificate

1 year clerical/admin experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Meditech

Job description

• Shift Schedule (Hours are subject to change based on operational needs): Mon - Sun – Various rotating 7.5 hour shifts
• Employment Status: Temporary Full-time
• Department: OT DI Admin
• Length of temporary contract: Approx. 18 months

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always!

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

The successful candidate will assist with all clerical functions necessary for the smooth operation of the Department of Diagnostic Imaging including patient reception and registration, order entry, film and report filing, telephone reception, bookings, and communication with physicians, staff, patients and visitors. Other cross-functional duties as required.

Qualifications

Halton Healthcare endeavors to hire individuals who are competent in their chosen profession and who exemplify our mission, vision and values of accountability, respect and compassion which guide our individual behaviours and attitudes.

• Recent Medical Office Administration diploma from a recognized collegerequired OR a minimum of 1 year recent clerical/admin experience working in a comparable position in a healthcare setting required
• Previous experience working in Diagnostic Imaging preferred
• Medical terminology certificate required
• Proficient in the use of Microsoft Office applications including Outlook, Word, and Excel
• Minimum of 30 wpm typing speed required
• Must have fast and accurate data entry skills
• Experience using patient related databases, e.g. Meditech
• Must be able to prioritize workload and function independently in a busy environment
• Good interpersonal and organizational skills
• Good verbal and written communication skills
• Able to diplomatically respond to inquiries from staff, volunteers, patients, family members and members of the general public
• Must be able to read, write, speak and understand English fluently
• Must be physically able to perform the job: prolonged periods of time sitting; standing; walking; and pushing and pulling variety of wheeled equipment.
• Must be available for shifts on short notice
• Satisfactory employment and attendance record required

The ideal candidate is strong in patient centered care in a dynamic, rapidly changing environment and should be ready to drive change and innovation. We require a person with good communication skills with a clear patient focus with the ability to foster teamwork and cooperation.

Additional Information

Status: Temporary Full-time (Approx. 18 months)

Hours: Monday - Sunday; Various rotating 7.5 hour shifts (subject to change based on operational requirements)

Salary:$30.040 to $30.650 per hour

DatePosted:October 1, 2026

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Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you.

• Halton Healthcare is committed to providing accommodations for applicants with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.
• The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment. This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.
• All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare. Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.
• All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.