Unifor #26/27-03 Elementary Secretary - W.J. Langlois (External)

Windsor-Essex Catholic District School Board; Windsor; On-site; CAD 40,000 - 52,000; Full time

Job summary

Windsor-Essex Catholic District School Board is seeking an Elementary Secretary to provide administrative support to the school under the Principal's direction. The role includes front-desk duties, handling calls, mail, attendance, and maintaining records in the Student Information System.

The successful candidate will manage purchases, month-end and OSR compliance, budget tracking, and production of newsletters and handbooks, while safeguarding confidentiality.

Qualifications

• Secondary school diploma or equivalent is required.
• Post-secondary Office Administration credential preferred.
• Proficient in Word, Excel and Publisher.
• Experience with student information systems and data entry.
• Experience with Google Workspace is an asset.
• Familiarity with Aspen, School Cash Suite and K212 is an asset.
• Strong confidentiality and interpersonal skills.
• Excellent communication and organizational abilities.
• French language skills are an asset.

Responsibilities

• General reception, phones, mail and correspondence.
• Record and maintain attendance for students daily.
• Maintain all student information in the Student Information System.
• Process purchase orders and receipt of goods.
• Prepare month-end and OnSIS reports.
• Maintain achievement records and process report cards.
• Prepare enrolment statistics and reports for Board and Ministry.
• Maintain OSR as outlined in OSR Guidelines.
• Maintain board and in-school budgets and finances.
• Type newsletters, teacher handbooks, and student handbooks.
• All other duties assigned by the Principal.

Skills

Interpersonal skills

Communication

Organizational skills

Bilingual (French)

Education

Secondary school graduate or equivalent

Office Administration credential (post-secondary)

Tools

Microsoft Word

Microsoft Excel

Microsoft Publisher

GSuite

Aspen

School Cash Suite

K212

Job description

ELEMENTARY SECRETARY

Under the direction of the Principal, the successful incumbent will provide administrative support to the school in accordance with Board policies & procedures.

Duties

1. General reception, phones, mail and correspondence
2. Record and maintain attendance for students on a daily basis
3. Maintain all student information in the Student Information System
4. Responsible for processing purchase orders and receipt of goods
5. Process/prepare all month end reports and OnSIS reports
6. Responsible for maintaining all achievement records and processing report cards and reports
7. Maintain enrolment statistics and prepare reports for Board and Ministry
8. Maintain Ontario Student Record (OSR) as outlined in the Ministry “OSR Guideline”
9. Maintenance of Board and in-school budgets and finances
10. Type newsletters, teacher handbook, and student handbook
11. All other duties assigned by the Principal

Qualifications

• Secondary school graduate or equivalent required
• Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experience in the office administration is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Publisher)
• Word processing, database and spreadsheet experience required
• Experience with GSuite (Google Applications) would be an asset
• Experience with Aspen would be an asset
• Experience with School Cash Suite & K212 would be an asset
• Proven commitment to maintaining confidentiality
• Excellent interpersonal, communication and organizational skills
• Bilingual (French) would be an asset

Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner.

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The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process .

Oct 21, 2026