Truck Lease Coordinator

The Seaboard Transport Group; Toronto; On-site; CAD 45,000 - 55,000; Part time

Job summary

The Seaboard Transport Group in North York, Ontario is seeking a Sublet Coordinator to manage outsourced repairs, purchase orders, and vendor services across divisions. This fast-paced role works with internal teams and external vendors to deliver timely, cost-effective repairs and clear updates.

Location is North York with a Monday–Friday schedule; the 6‑month term contract is anchored by an annual salary of $45,000–$55,000. Strong Excel/Outlook skills and post-secondary education are preferred.

Qualifications

• Post-secondary education in business or engineering.
• Strong organization and efficiency-driving mindset.
• Advanced skills in Outlook and Excel for daily tasks.

Responsibilities

• Approve purchase order requests and enter POs.
• Review emails and address daily requests and issues.
• Coordinate outside vendor repairs to keep equipment on the road.
• Provide accurate daily updates to stakeholders.
• Maintain compliance through tracking Retorque/PNET updates.
• Collaborate with GMs/Ops Managers/Dispatch in multiple divisions.
• Develop relationships with shop managers and division leaders.
• Communicate gear and shop activity status daily.
• Manage vendor services to minimize cost and maximize efficiency.
• Complete special projects as directed by senior management.

Skills

Vendor coordination

Purchase orders

Microsoft Excel

Microsoft Outlook

Communication

Organization

Bilingual (asset)

Education

Post-secondary education in business or engineering

Tools

Microsoft Excel

Microsoft Outlook

Job description

Join the Seaboard Team Today!

Position Overview: The Sublet Coordinator helps keep our equipment safe and operational by coordinating outsourced repairs, vendor services, purchase orders, and compliance requirements. This fast-paced role works closely with internal teams and external vendors to deliver timely, cost-effective repairs and clear updates.

Location

North York, ON

Schedule

Monday - Friday | 8:00am - 4:30pm

Type

Existing position | 6-Month Term Contract

Annual Salary

$45,000 - $55,000

Core Job Functions

• Approve purchase order requests / enter PO’s
• Review email and deal with daily requests and issues
• Respond to breakdowns in ALL divisions through the workday
• Update Retorque reports (All Divisions)
• Work with GMs/Ops Managers/Dispatch in respective divisions and drivers to get equipment repaired and on the road as quickly as possible.
• Manage outside vendor repairs for lowest possible cost / effective repair spending, diverting non crucial repairs to internal shops
• Coordinate outside services with vendors
• Develop working relationships with ALL General and Operations Managers of business divisions, as well as Shop Managers, working occasional from division terminal locations.
• Talk with all shop managers daily about gear and shop activities
• Ensure Retorques and PNET down issues are being addressed daily for compliance
• Complete special projects as requested by senior management
• Provide accurate daily updates to key stakeholders
• Ensure accurate and timely communication
• Other duties as required

Job Requirements

• Post-secondary education in a business or engineering field
• Maintenance Background is an asset
• Highly organized with a desire to drive efficiency and improvement
• Advanced computer skills, specifically in Microsoft Outlook and Microsoft Excel
• Able to work in a fast-paced environment
• Self-motivated and able to work independently to make decisions
• Able to develop good working relationships with multiple departments
• Deadline and detailed oriented
• Strong communication skills both written and oral
• Bilingual candidates considered an asset
• Previous transportation industry experience considered an asset

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.