Travel Coordinator (Scheduling)

SITE Resource Group Limited Partnership; Sherwood Park; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wages

RRSP matching benefits

Job summary

SITE Resource Group Limited Partnership is seeking a Travel Coordinator based in Sherwood Park to organize travel, camp accommodations, and mobilization for employees and subcontractors on the Firebag project.

The role requires strong organization, clear communication, and the ability to juggle multiple priorities in a fast-paced environment, with onboarding and project approvals completed before mobilization.

Qualifications

• Experience in travel coordination or project administration.
• Experience coordinating travel, accommodations, camp bookings, or mobilization is an asset.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple schedules, bookings, and priorities.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Excel, Teams).
• Ability to work independently with project teams.
• Ability to work in a fast-paced environment with changing priorities.
• Experience supporting oil/gas, construction, or industrial projects is an asset.
• Experience with large-scale project mobilizations is an asset.
• Must pass pre-employment drug and alcohol test including cannabis.

Responsibilities

• Coordinate flight bookings, accommodations, camp bookings, and travel arrangements for personnel.
• Coordinate travel schedules to ensure timely site arrival and support manpower needs.
• Manage changes, cancellations, delays, and other travel issues.
• Coordinate and track mobilization requirements for employees and subcontractors.
• Assist onboarding and ensure required steps are completed before mobilization.
• Ensure documentation, training, orientations, and approvals are recorded.
• Communicate mobilization requirements and travel details clearly to staff.
• Maintain records of travel, camp bookings, mobilization status, and approvals.
• Collaborate with project management, field supervision, and internal departments.
• Liaise with travel providers and third-party services as required.
• Monitor upcoming travel and mobilization schedules to address issues.
• Provide updates to project leadership on travel and mobilization status.
• Respond to urgent travel needs during after-hours on-call.
• Maintain confidentiality of employee and project information.
• Perform other administrative and coordination duties.

Skills

Travel coordination

Logistics coordination

Administrative support

Microsoft Office

Communication skills

Tools

Outlook

Excel

Teams

Job description

We are recruiting aTravel Coordinator to join our team. This is a Sherwood Park-based, office position responsible for coordinating travel, camp accommodations, and mobilization requirements for employees and subcontractors assigned to the project. The Travel Coordinator will serve as a key point of contact for project personnel, ensuring that travel and camp arrangements are organized efficiently and that new hires complete all required onboarding and project approval steps before mobilization to site. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills and the ability to work closely with project management and field supervision are essential.

Responsibilities

• Coordinate flight bookings, accommodations, camp bookings, and other travel arrangements for employees and subcontractors travelling to and from the Firebag project.
• Coordinate travel schedules to ensure personnel arrive at site as required and support project manpower requirements.
• Manage changes, cancellations, delays, and other travel-related issues as they arise.
• Coordinate and track employee and subcontractor mobilization requirements.
• Assist new hires through the onboarding process and ensure all required steps are completed before mobilization to the Firebag project.
• Ensure required documentation, training, orientations, and project approvals are completed and recorded.
• Communicate mobilization requirements, travel details, and expectations clearly to new and existing project personnel.
• Maintain accurate records of personnel travel, camp bookings, mobilization status, and project approvals.
• Work closely with project management, field supervision, and other internal departments to coordinate manpower movements.
• Liaise with travel providers, camp personnel, and other third-party service providers as required.
• Monitor upcoming travel and mobilization schedules to identify and address issues before they impact the project.
• Provide timely updates to project leadership regarding travel and mobilization status.
• Respond to urgent travel and mobilization requirements during the designated after-hours on-call period.
• Maintain confidentiality when handling employee and project information.
• Perform other administrative and coordination duties as required.

Requirements

• Previous experience in travel coordination, workforce coordination, project administration, logistics, or a similar administrative role.
• Experience coordinating travel, accommodations, camp bookings, or employee mobilization is considered an asset.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to manage multiple schedules, bookings, and priorities simultaneously.
• Strong communication and interpersonal skills.
• Proficient with Microsoft Office, including Outlook, Excel, and Teams.
• Ability to work independently while maintaining strong communication with project teams.
• Ability to work effectively in a fast-paced environment with changing priorities.
• Strong problem-solving and decision-making skills.
• Ability to handle sensitive and confidential employee information appropriately.
• Previous experience supporting oil and gas, construction, or industrial projects is considered an asset.
• Experience working with large-scale project mobilizations is considered an asset.
• Must pass a pre-employment drug and alcohol test including cannabis

Key Highlights

• We offer competitive wages and a comprehensive benefits package including matching RRSP program.

Company Overview

SITE Resource Group Limited Partnership (“ SRG ”) excels in providing comprehensive solutions from initial conception to project completion, adeptly handling the construction, maintenance, and reclamation of assets across a broad spectrum of industries. Our expertise spans four primary service lines: Infrastructure & Maintenance, Environmental & Civil, Piling & Foundations, and Vegetation Management. Operating extensively in Canada and Puerto Rico, we serve a variety of sectors, including oil and gas, SAGD, mining, renewable energy (wind and solar), upstream and downstream facilities, pipeline projects, power transmission and distribution, and municipal, federal, and provincial initiatives, as well as agriculture and private ventures.

With over 1,000 pieces of equipment and a dedicated team of professionals, SRG is well-equipped to execute projects of all sizes, across all sectors. More than just service providers, we are committed to creating significant and sustainable impacts in the communities we serve by investing in local talent and forming lasting partnerships.

At SRG, our operations are guided by our core values :

“PEOPLE FIRST, ALWAYS”

“WE STAND TOGETHER”

“WE LISTEN”

“WE LEAD”

These principles drive our mission to build a sustainable energy future, ensuring that both our projects and our practices have a lasting positive impact.

* At SRG we are committed to diversity and inclusion and encourage all qualified individuals to apply, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, or any other characteristic protected by law.