Travel Coordinator

Coulson-Aviation; Port Alberni; On-site; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Company-paid health and dental benefits

5% employer matching pension plan

Supportive team environment

Opportunity to contribute to global,救

Job summary

Coulson Aviation is seeking a Travel Coordinator for our Port Alberni, BC location. You will manage domestic and international travel arrangements, build itineraries, and ensure alignment with schedules and budgets.

Join a collaborative team at one of the Alberni Valley's major employers where health benefits and a pension plan are offered. The role emphasizes accuracy, vendor coordination, and proactive problem solving in a dynamic environment.

Qualifications

• Strong organizational and administrative skills.
• Proficient with MS Office (Word/Excel/Outlook).
• Experience coordinating travel arrangements and itineraries.

Responsibilities

• Coordinate domestic and international travel, including flights, accommodations, and ground transport.
• Prepare itineraries aligned with schedules and project timelines.
• Ensure compliance with policies and budgets.

Skills

Travel coordination

Microsoft Word

Excel

Outlook

Customer service

Communication

Organization

Travel booking platforms

Tools

Travel booking platforms

Job description

At Coulson Aviation, we're proud to provide skilled employment opportunities in Port Alberni while supporting wildfire response operations around the world. From our headquarters on Vancouver Island, our team helps keep communities safe through industry-leading aerial firefighting operations across Canada, the United States, Australia, and Chile.

As Coulson Aviation continues to grow, we are looking for a Travel Coordinator to join our team inPort Alberni, BC. This full-time onsite position offers the opportunity to build a rewarding long-term career close to home while working as part of a collaborative local team at one of the Alberni Valley's largest and fastest-growing employers.

WHY JOIN COULSON AVIATION?

• Company-paid health and dental benefits.
• 5% employer matching pension plan.
• Supportive team environment.
• The opportunity to contribute to operations that help protect communities around the world.

WHAT YOU'LL DO:

• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare accurate itineraries aligned with operational schedules and project timelines.
• Ensure travel arrangements comply with company policies, approval requirements, and established budgets.
• Advise employees on travel procedures, required documentation, and approval processes.
• Work with airlines, hotels, travel agencies, and transportation providers to obtain competitive rates and resolve issues.
• Develop and maintain strong vendor relationships that support flexible and cost-effective travel arrangements.
• Track travel expenses and maintain accurate records for reconciliation and reporting.
• Prepare travel cost summaries and identify opportunities to improve efficiency and reduce costs.
• Coordinate travel documentation, including passports, visas, and insurance requirements.
• Monitor travel advisories and support compliance with traveller safety protocols.
• Collaborate with operations and project teams to coordinate travel for deployments and training.
• Provide timely assistance during travel disruptions and emergencies.
• Serve as a primary point of contact for travel-related questions and issue resolution.
• Carry out other duties as assigned.

WHAT YOU'LL BRING:

• Availability to work a flexible schedule, which may include regularly scheduled afternoon shifts based on operational requirements.
• Strong organizational, scheduling, and administrative skills, with the ability to manage changing priorities and urgent requests.
• Experience coordinating detailed arrangements, schedules, logistics, or employee services in a professional environment.
• Strong computer skills, including proficiency with Microsoft Word, Excel, and Outlook.
• Excellent communication, customer-service, and problem-solving abilities.
• A high level of accuracy and attention to detail.
• The ability and willingness to learn travel-booking platforms, international travel requirements, and company procedures.

The following experience would be considered an asset but is not required:

• Experience coordinating corporate, group, or high-volume travel.
• Experience arranging international travel, including visas and supporting documentation.
• Familiarity with travel-booking systems and online reservation platforms.
• Experience tracking expenses and supporting cost reconciliation or reporting.
• Familiarity with expense-management or reporting systems.
• Knowledge of international travel regulations and visa requirements.

We recognize that strong candidates do not always come from traditional backgrounds. Transferable skills, practical experience, and a willingness to learn are highly valued at Coulson Aviation. Training and development may be available for the right candidate.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation during any stage of the application process, please notify us, and we will work with you to meet your needs.