Training Coordinator

UJA Federation of Greater Toronto; Golden Horseshoe; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading organization is seeking a detail-oriented Training Coordinator to provide administrative support for volunteer training programs. The role involves coordinating logistics, maintaining training records, and ensuring smooth operations. The ideal candidate will possess strong organizational skills and a service-oriented mindset to facilitate effective training experiences.

Qualifications

• 1-3 years of coordination, volunteer program or administrative experience.
• Knowledge of not-for-profit operations is an asset.

Responsibilities

• Coordinate logistics for volunteer training sessions.
• Maintain up-to-date volunteer records and serve as point of contact.
• Support the development of training communications.

Skills

Organizational Skills

Time Management

Communication

Interpersonal Skills

Discretion

Ability to Multitask

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Role Summary:

We are seeking a detail-oriented and highly organized Training Coordinator to provide administrative support to our volunteer training programs. This role is responsible for

coordinating logistics, maintaining accurate training records, supporting communication with volunteers, and ensuring the smooth day-to-day operation of training activities.

The ideal candidate will bring strong organizational skills and a service-oriented mindset to help facilitate effective and efficient training experiences that support JSN’s mission.

Skills Requirements:

• Strong
  organizational
  and
  time
  management
  skills,
  with
  a
  high
  level
  of
  attention
  to detail.
  
• Proficiency in the English language, including excellent written, verbal
  communication and interpersonal skills.
• Advanced
  proficiency
  in
  Microsoft
  Office
  Suite
  (Word,
  Excel,
  Outlook,
  PowerPoint).
  
• Ability
  to
  handle
  confidential
  information
  with
  discretion.
• Familiarity
  with
  tools
  and
  software
  such
  as
  Microsoft
  Teams
  and
  Whats
  App.
  
• Comfortable
  working both
  independently and collaboratively
  in
  a
  dynamic, mission- driven
  environment.
  
• Ability to
  handle
  multiple tasks
  and
  deadlines
  in a fast-paced environment.
  
• Experience
  working
  with
  CRM’s
  is
  an
  asset.
  

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience) preferred.
  
• 1-3
  years
  of
  coordination,
  volunteer
  program
  or
  administrative
  experience.
  
• Knowledge
  of
  not-for-profit
  operations
  and community
  development
  is
  an
  asset.
  

Key Responsibilities:

• Provide
  general
  administrative
  support
  to
  the
  training
  team,
  including
  data
  entry,
  file management, and supplies coordination.
  
• Coordinate the scheduling and logistics of volunteer training sessions, including room reservations, materials preparation, and technology setup.
  
• Onboard
  new
  volunteers
  through
  outreach,
  interviews, and
  vetting
  processes.
  
• Maintain up-to-date volunteer records, including registrations, background checks, attendance and training completion.
  
• Serve
  as
  the
  primary
  point
  of
  contact
  for
  volunteers,
  providing
  on-going
  support
  and communication.
  
• Coordinate
  and
  support
  department
  operations
  to
  ensure
  efficient
  workflows.
  
• Schedule
  meetings,
  track
  deliverables,
  and follow
  up
  on outstanding
  items.
  
• Support
  the
  development
  and
  distribution
  of
  training
  communications,
  reminders, and follow-up messages.
  
• Collect and organize post-training evaluations and assist with compiling summary reports for review.
  
• Prepare
  reports,
  organize
  and
  manage
  files,
  records,
  and
  databases.
  
• Assist
  with
  planning
  and
  executing
  training
  events
  or
  campaigns.
  
• Ensure compliance with JSN policies and procedures, including legal, safety, and organizational guidelines.
  
• Prepare
  for,
  and
  assist
  during,
  evening
  training
  sessions
  as
  needed.

How To Apply

This full-time, on-site position will pay a competitive salary. Successful applicants will be required to pass a police background check and must be permitted to work in Canada.

To apply for this position, please send your cover letter and resume to [e-mail].

Only applications submitted with cover letters, and resumes, and a completed application form will be considered. Our sincere appreciation to all those expressing interest in this position, however, only those applicants invited for an interview will be contacted. No recruiters please.

JSN is an equal opportunity employer and is committed to creating an accessible and inclusive organization. We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.