Training Administrator

NAV CANADA; Winnipeg; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

NAV CANADA is seeking an Administrative Support professional in the operational training sector. This hybrid role involves managing training documentation, ensuring policy compliance, and providing guidance to students. Candidates should possess a strong background in administration, organizational skills, and knowledge of relevant aviation regulations.

Benefits

Competitive compensation and benefits

Defined benefit pension plan

Opportunities for growth and development

Flexible work arrangements

Diverse and inclusive workforce

Qualifications

• Minimum 3 years experience providing administrative support.
• Knowledge of NAV CANADA policies and Transport Canada regulations.
• Ability to communicate effectively and work in a team.

Responsibilities

• Administer the office and ensure accuracy of training documents.
• Provide support to students during operational training.
• Coordinate the administration of internal management activities.

Skills

Communication

Organization

Interpersonal Skills

Education

Secondary Education or Equivalent

Tools

MS Office

Workday

OASRS

ESS

OCMS

Job description

Job Summary

Reporting to the Manager of ATS Learning Delivery, the incumbent is responsible for all administrative matters pertaining to operational training in the respective Flight Information Region (FIR). Provides support to the student, both in the Operational Training Unit (OTU) and transition to On Job Training (OJT). Ensures compliance with relevant policies and regulations in all aspects of operational training from recruitment to licensing as well as release from training and license maintenance.

Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Key Accountabilities:

• Administers the office to ensure that all important information and training documents are processed accurately for effective action and decision-making on part of the Manager and their team. The position is the administrative focal point for all students arriving at the operational unit.
• Provides direction and support to the student during the training process in the Operation Training Unit ensuring they are aware of and adhere to company policies and procedures and relevant collective agreements.
• Develops and maintains a system of internal and external correspondence to track documents and review them for pertinence, format and timeliness.
• Coordinates the administration of internal management in the areas of records, accommodation, personnel, security, access to information, reference materials and audits.
• Assists in the planning of meetings and conferences during absences of the Manager.
• Prepares and provides oversight for Unit Operations, Quality Assurance Evaluations, and Transport Canada Audits.
• Maintains integrity of all training files in accordance with ATSAMM and CARS.
• Assists Manager with a 3-year training plan, development of associated budget, and qualification predictions.
• Prepares and submits licensing applications for air traffic controller licenses in accordance with Canadian Aviation Regulations, associated Standards and other guidance material issued under the authority of Transport Canada. Acts as liaison to Site Managers in providing advisory and consultation services regarding accurate completion of Air Traffic Control licensing documentation.

Education/Occupational Certification:

• Successful completion of a secondary education or an approved equivalent.

Experience:

• A minimum of 3 years of experience providing administrative support to multiple individuals.
• Experience analysing and interpreting documents in order to apply appropriate rules and procedures.

Knowledge:

• Knowledge of MS Office applications, in addition to Workday, OASRS, ESS, OCMS.
• Knowledge of NAV CANADA policies, directives, and guidelines regarding operational training, as well as knowledge of Transport Canada policies and standards.
• Knowledge, interpretation and application of various collective agreements.
• Knowledge of NAV CANADA policies, directives, and guidelines regarding pay and benefits, budgets, security, travel, purchasing, correspondence, records, and confidentiality.

Abilities:

• Ability to plan and organize work to meet objectives and deadlines.
• Ability to maintain files, records, and follow-up systems.
• Ability to communicate effectively orally and in writing.
• Ability to work in a team environment.

Personal Suitability:

• Effective interpersonal skills, tact, diplomacy, cooperativeness.
• Initiative
• Dependability

Working conditions:

• This position is a hybrid position with a minimum – 4 day(s) per week on site.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

We thank all applicants for their interest; only those selected for next steps will be contacted.