TFT - Coordinator, Mental Health Promotion

Canadian Mental Health Association - Windsor Essex County; Windsor; On-site; CAD 32,000 - 39,000; Full time

Job summary

CMHA Windsor-Essex County is seeking a capable Administrative Assistant to support the Community Engagement and Mental Health Promotion teams. The role includes calendar management, event logistics, and preparing materials for health education initiatives.

Due to occasional evenings and weekends, this 35-hour workweek position offers a temporary contract through September 2027 and a competitive hourly wage for a non-profit setting in Windsor, Ontario.

Qualifications

• Minimum one year post-secondary diploma in a related field.
• One year of recent related experience in a fast-paced environment.
• Advanced computer skills including Outlook, Word, Excel, PowerPoint.
• Excellent organizational skills and time/resource management.
• Bilingualism in official languages is an asset.
• Valid driver’s license and reliable transportation.

Responsibilities

• Provide administrative support including calendar management and filing.
• Coordinate mail merges, mailings, files and materials for department activities.
• Arrange travel, send invitations, take minutes and manage meeting materials.
• Coordinate events and logistics for agency initiatives and material handling.
• Compile reports as outlined in the project agreement.
• Support Community Engagement/Mental Health Promotion activities.

Education

Post-Secondary Diploma (related field)

Experience in fast-paced environment

Tools

Outlook

Word

Excel

PowerPoint

Database management systems

Job description

TEMPORARY UNTIL SEPTEMBER 2027

Supporting Working Ontarians During Uncertain Economic Times is a special one-year initiative. This Employment Ontario project is funded by the Government of Ontario. It aims to strengthen workforce resilience by delivering workplace mental health education, clinical supports, leadership development, and employer engagement across Ontario. The project is led by CMHA Ontario in partnership with the Ontario Chamber of Commerce, CMHA Windsor-Essex County, and CMHA York Region South Simcoe.

This role provides a range of administrative services to the Community Engagement and Mental Health Promotion departments including: record keeping, scheduling, administrative support, event coordination, marketing assistance and other duties as assigned.

Due to the nature of the role, the incumbent will be required to work occasional evenings and weekends.

RESPONSIBILITIES & DUTIES:

• Provide a complete range of administrative support services, including but not limited to calendar management, meeting coordination, travel arrangements and filing.


• Coordinate mail merges, mailings, files, correspondence, documents and materials related to activities in the department.


• Send out meeting invitations, set up and attend meetings, take minutes, coordinate meeting materials and/or food and beverage.


• Event coordination and participation including logistic duties as assigned for agency initiatives. This will include pick up and drop off of workshop/event materials and organization of the same.


• Compiling reports as outlined in the Skills Development Canada/CMHA Ontario Project Agreement.


• Community Engagement/Mental Health Promotion:
  
  
  
  • Receive and respond to phone calls, voice mail and emails for the Mental Health Promotion team.
  
  
  • Organize mental health education materials, including inventory, printing, and distribution as required.
  
  
  • Participation in and attendance at health fairs.
  
  
  
  


• Other duties as assigned and which are within the scope of the position and which further the objectives and goals of the organization.

EDUCATION & SKILLS:

• Minimum one (1) year Post-Secondary Diploma in a related field as deemed by the employer.


• One (1) year of recent and relevant related experience in a fast-paced environment in a sector deemed relevant by the employer. Experience in a non-profit environment is an asset.


• Advanced computer skills in Windows operating systems, Outlook, Word, Excel, PowerPoint, and other database management systems. Full range of knowledge in the operation of all standard office equipment including the use of photocopier, laptop computer and scanner.


• Excellent organizational skills are required. Able to organize, schedule people or tasks, while being sensitive to time constraints and resource availability. Graphic design experience is considered an asset.


• Bilingualism in both official languages at the advanced level is considered an asset.


• A valid driver’s license and a means of transportation are required for this position.

Hours of Work: Thirty-Five (35) hour work week. The agency’s regular hours of operation are Monday to Friday, 8:30 AM to 4:30 PM. Flexible hours are required to meet client and service needs.

Salary range: Grade 4, $23.51 – $28.59 per hour

Per 2022 - 2026 Collective Agreement

Applicable shift premiums are paid in accordance with the Collective Agreement, Article 17.11.

We thank all applicants for their interest in employment at CMHA-WECB. We are however, unable to respond to individual calls. Only those individuals selected for consideration will be contacted for next steps. Thank you for your understanding.

We are dedicated to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from individuals of all identities and experiences, as we believe that diverse perspectives strengthen CMHA. If you require accommodations during the application process, please contact us at [e-mail].

Please note that candidacy for positions will require you to be authorized to work in Canada.

Please note that a satisfactory police vulnerable sector check is required as a condition of employment for all roles with CMHA-WECB.