Tenant Projects Coordinator (2-Year Contract)

Cadillac Fairview; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Medical & dental benefits

Paid vacation

EFAP & mental health support

Paramedical services

Job summary

Cadillac Fairview is seeking a Coordinator, Tenant Projects to lead end-to-end delivery of tenant construction projects in our retail and office environments. You will own the full lifecycle from initiation to completion, coordinating internal teams, external consultants and contractors to meet schedule, budget and quality targets.

The role is a 2-year contract with a comprehensive benefits package, including medical, dental, paid vacation, EFAP and paramedical services.

Qualifications

• Ability to read, interpret and present architectural, mechanical, electrical and structural drawings.
• Bachelor’s Degree or Diploma in Architecture, Engineering, Building Construction Technology, Construction Management or related fields.
• PMG designation or working towards an asset.

Responsibilities

• Drive development of scopes of work for proposed projects, enabling accurate contractor tenders.
• Evaluate construction tenders and prepare/issue contracts.
• Monitor base building and Tenant construction to ensure timely delivery and CF standards.
• Administer progress payments and issue Purchase Orders.
• Oversee day-to-day tenant construction ensuring delivery on time and budget.
• Coordinate with leasing, design and delivery teams on deficiencies and reports.
• Provide project updates to internal/external stakeholders (leasing, operations, consultants).
• Review consultants’ reports and invoices; recommend payments.

Skills

Reading drawings

Communication

Problem solving

Time management

Independence

Diplomacy

Education

Bachelor’s degree or Diploma in Architecture/Engineering/Construction Management

PMG designation or working towards an asset

Job description

Role Impact

As the Coordinator, Tenant Projects, you are responsible for driving the end-to-end delivery of tenant construction projects within our retail & office environments. You will own and coordinate the full project lifecycle, from initiation, planning and design through to execution and completion, ensuring every project is delivered on schedule, within budget and to a high standard of quality. You will work closely with many different user groups, bringing together internal departments, external consultants and contractors to deliver various aspects of projects. You will protect Cadillac Fairview's contractual interests and ensure all work meets regulatory standards.

This 2-year contract role includes a comprehensive benefits package designed to support your health, growth and work-life balance. You will have access to competitive coverage, including medical, dental and paid vacation, along with valuable tools for your well-being, such as mental health support, access to the Employee and Family Assistance Program (EFAP) and additional paramedical services. You will join a highly collaborative team that prides itself on excellence and continuous learning. We value a vibrant, engaged team culture where colleagues support one another, share in our collective successes and truly enjoy the work we do together.

What you will deliver

• Drive the development of scopes of work for proposed projects, creating detailed descriptions and requirements to enable accurate contractor tenders


• Evaluate construction tenders, and make recommendations; Prepare & issue contracts


• Monitor base building, Landlord & Tenant construction, regularly inspecting progress to ensure timely delivery and adherence to CF standards


• Administer progress payments by reviewing and approving contractor’s invoices, assessing contract status, liaising with consultants and accounting and issue Purchase Orders


• Oversee project execution, ensuring deliverables are met on time, on budget and according to specifications


• Collaborate with Client Design and Delivery teams on deficiency reports, coordinating with designers, engineers and contractors to ensure quality workmanship and compliance with relevant standards and design documents


• Serve as a key operational liaison for internal and external parties to provide project updates and information (i.e. leasing, operations, consultants)


• Review consultants’ reports, invoices, project documents, correspondence, and leases and recommend payments


• Collect data from contractors and consultants regarding base building renovations, demolition and restoration budgets to support leasing, accounting and annual budget development


• Participate in cross-functional project and operations meetings to share critical information and provide operational support as necessary


• Coordinate with leasing regarding construction budgets, planning and day-to-day execution as required


• Assist property management with the coordination of tenant move-in and move-out activities


• Coordinate with security to arrange access to contractors and tenant contractors as needed


• Draft business cases for all applicable landlord work projects


• Oversee day-to-day tenant construction projects to ensure alignment with building rules and guidelines


• Manage landlord related work and projects, tracking progress to meet lease requirements and prescribed deadlines


• Maintain comprehensive records of all as-built drawings


• Manage special projects as required

What your strengths are

• Ability to read, interpret and present architectural, mechanical, electrical and structural drawings


• Communication & Collaboration: Excellent written, verbal skills with the ability to influence stakeholders and hold a key voice at the table


• Problem Solving & Conflict Resolution: Strong analytical and conflict resolution capabilities combined with strong organizational skills


• Time Management & Execution: Ability to multi-task, prioritize, and meet tight deadlines in a fast-paced environment


• Independence & Adaptability: Demonstrated resilience under pressure with the flexibility to work both autonomously and as part of a team


• Tact and diplomacy in managing complex interactions and relationships

What you need to succeed

• Minimum 3 - 5 years progressive experience in one or more of the following: construction (field and office), project management


• Comprehensive technical skills, understanding of Building Code and project management skills


• Bachelor’s Degree or Diploma in Architecture, Engineering, Building Construction Technology, Construction Management or related fields


• PMG designation or working towards an asset


• Knowledge of industry and related technology

Why you should join us

At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels. We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development. We reward values‑based behavior and superior results with a competitive rewards package that includes best-in‑class benefits and pension. Imagine a place where you can make a difference!

• Are you someone who believes in our values?


• Aim Higher – we strive to exceed expectations


• Own Your Expertise – we empower ourselves and each other


• Collaborate Effectively – we bring the right people together to get the right results


• Engage with Empathy – we objectively consider the needs of others


• Embrace Change – we drive, learn from, and adapt to change

At CF you’ll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

CF is an equal opportunity employer and is committed to creating a diverse and inclusive environment. If you need reasonable accommodation during the recruitment, assessment, and/or selection process, please notify your CF contact or email [e-mail].