Technicien(ne) en administration - Administrative Technician

Shriners Children’s Hospital; Montreal; Presencial; CAD 50.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

Vision insurance

Tuition assistance

Retirement matching

Descripción de la vacante

Shriners Children's Hospital in Canada seeks an experienced administrative professional to coordinate CMDP activities, prepare agendas and minutes, and support governance processes across medical leadership teams. The role requires quick learning, organization, and collaboration with physicians and executives.

Minimum three years in administration, advanced Microsoft 365 skills, and strong bilingual English/French communication are essential.

Formación

• Minimum of three (3) years of relevant administrative experience.
• Experience in healthcare or executive offices is preferred.
• Advanced proficiency with Microsoft 365.
• Excellent written and oral communication in French and English.
• Ability to manage confidential information.

Responsabilidades

• Prepare agendas, minutes, briefing materials, and confidential correspondence.
• Coordinate meetings and distribute documentation.
• Maintain electronic and paper filing systems and records.
• Develop tracking tools, databases, and administrative reports.
• Support governance and project tracking across committees.
• Assist senior leaders and executive committees as needed.

Conocimientos

Project management

Attention to detail

Multitasking

Bilingual English/French

Time management

Herramientas

Microsoft 365

Outlook

SharePoint

Excel

Descripción del empleo

We collect and process your data on this site to better understand how it is used. You can give your consent to all or selected purposes, or you can decline them all. For more information, see our privacy policy.* Coordonner les activités administratives liées au Conseil des médecins, dentistes et pharmaciens (CMDP), au comité exécutif du CMDP ainsi qu'aux autres comités relevant de la DSP ou de la Direction médicale.* Préparer les ordres du jour, les documents de séance et les cahiers de présentation.* Participer aux réunions, rédiger les procès-verbaux et assurer la diffusion de la documentation.* Effectuer le suivi des décisions, résolutions, recommandations et plans d'action.* Assurer la gestion des dossiers et archives de gouvernance.* Participer à la planification, à la mise en œuvre et au suivi des projets stratégiques et des priorités organisationnelles de la DSP et de la Direction médicale.* Soutenir les activités d'agrément, d'amélioration continue de la qualité et de conformité réglementaire.* Compiler, valider et organiser les données administratives et opérationnelles nécessaires à la production de rapports et d'indicateurs.* Effectuer le suivi des échéanciers, livrables et projets sous sa responsabilité.* Minimum de trois (3) années d'expérience pertinente dans un rôle administratif.* Expérience dans le milieu de la santé, des affaires médicales, des services professionnels ou auprès d'une direction est considérée comme un atout important.* Expérience en soutien à des gestionnaires, directeurs médicaux, chefs de département ou comités exécutifs.* Expérience dans la préparation d'ordres du jour, de procès-verbaux, de rapports et de correspondance confidentielle.* Maîtrise avancée de la suite Microsoft 365, notamment Outlook, Word, Excel, PowerPoint, Teams et SharePoint.* Excellente capacité à préparer des rapports, présentations, tableaux de suivi et documentation exécutive.* Expérience avec les systèmes de gestion documentaire, bases de données et systèmes administratifs.* Capacité à apprendre rapidement de nouveaux systèmes d'information.* Maintain electronic and paper filing systems in accordance with organizational policies and legislative requirements.* Ensure the confidentiality, security, and integrity of sensitive information.* Support document control processes and records retention practices.* Develop and maintain tracking tools, databases, and administrative reports.* Minimum of three (3) years of relevant administrative experience.* Experience in a healthcare, medical affairs, physician services, professional services, or executive office environment is preferred.* Experience supporting senior leaders, medical directors, department chiefs, or executive committees is a significant asset.* Experience preparing agendas, minutes, briefing materials, reports, and confidential correspondence.* Excellent organizational, planning, and prioritization skills.* Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment.* Strong attention to detail and commitment to accuracy.* Ability to exercise sound judgment, professionalism, and discretion when handling confidential information.* Strong interpersonal and communication skills.* Ability to work independently, demonstrate initiative, and anticipate administrative needs.* Excellent problem-solving abilities and client-service orientation.* Ability to collaborate effectively with physicians, leaders, administrative teams, and external stakeholders.* Advanced proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.* Strong skills in preparing reports, presentations, spreadsheets, meeting documentation, and executive correspondence.* Experience using electronic records management systems, databases, and administrative information systems.* Ability to learn and adapt to healthcare and physician management systems.* Excellent oral and written communication skills in French.* Advanced proficiency in English, both spoken and written, is required to communicate effectively with physicians, researchers, partners, accreditation bodies, and external stakeholders across Canada and internationally, and to prepare, review, and coordinate documentation in both official languages.Every day, we provide innovative, compassionate care and conduct leading research that enhances the quality of life for children and their families. We invite you to explore the many rewarding career paths at Shriners Children's, from clinical and non-clinical positions to education and research opportunities.We're always looking for driven, compassionate professionals to join our team as nurses, physical therapists, medical assistants, administrative staff and much more. No matter where you're located, you'll find openings at our Shriners Children's facilities across the U.S., in Canada and Mexico and at our corporate headquarters in Tampa, Florida.Eligible Shriners Children's employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance, retirement matching and so much more!