Technical Coordinator

Stantec Consulting International Ltd.; Edmonton; On-site; CAD 65,000 - 94,000; Full time

Job summary

Stantec Consulting International Ltd. is seeking a detail-oriented administrator to support documentation control, SharePoint site management, and industry outreach.

You will collaborate with technical leaders to develop and format documents, manage filing structures, and ensure accurate metadata alignment across document libraries. You will also assist with training development, onboarding programs, and LMS records, while supporting marketing and business development budgeting and event

Qualifications

• Excellent written and verbal communication with attention to detail.
• Experience handling confidential information and working with leadership.
• Comfortable interacting with management and external vendors.
• Ability to work independently and in a team.
• Strong time management and organizational skills.
• Experience with MS Office, SharePoint, and LMS platforms.

Responsibilities

• Coordinate technical documentation with service area managers and leadership.
• Format documents to branding standards and migrate to SharePoint.
• Manage filing structures, versioning, and archiving on local servers.
• Develop and maintain SharePoint sites and manage permissions.
• Prepare announcements and maintain discipline-wide communications.
• Organize and map metadata for technical document libraries.
• Support marketing and business development budgets and planning.
• Track abstracts, whitepapers, and technical presentations.
• Assist in training development, onboarding programs, and LMS records.
• Record attendance and manage training catalogs and reports.
• Coordinate curricula design with L&D and ensure certifications issuance.

Skills

Communication

Confidential info handling

Stakeholder interaction

Independent work

Time management

Interpersonal skills

Construction terms

MS Office

SharePoint

Learning Management Systems

Video editing

E‑learning authoring tools

Education

Degree in Business Administration / Management

Tools

Microsoft SharePoint

Adobe Premiere Pro / Camtasia

Articulate 360 Storyline / Rise

Job description

Your Key Responsibilities

Document Control

Collaborate with Technical Service Area Managers and Leadership on coordination of technical documentation:

• Support development of ongoing technical working documents;

• Review and format documents to branding standard;

• Review locally saved documents for consolidation and migration to SharePoint or other specified locations;

• Manage filing structures, file versioning, and archive documents in the local servers as required.

SharePoint Management

Develop and maintain Technical SharePoint sites:

• Organize site architecture, content manage site pages, and modify user permissions as needed;

• Create discipline-wide announcements;

• Maintain technical document libraries, naming conventions, metadata, and file mapping SharePoint documents with local server documents;

• Facilitate monthly virtual SharePoint orientations.

Industry Outreach and Marketing

Work with Technical Subject Matter Experts and Leadership on industry outreach:

• Maintain a list of key industry-facing and client-facing conference venues for business planning;

• Support Leadership with Marketing and Business Development fiscal year budget planning

• Collaborate with Buildings Marketing Lead and Leadership on National level conference approvals

• Track progress and submittal of abstracts, whitepapers, and technical presentations;

• Retrieve conference proceedings for posting to SharePoint.

Training Development and Delivery

Partner with Technical Service Area Managers, Subject Matter Experts, Leadership, and Learning & Organizational Development team on training development and technical staff training:

• Extract and download bi-weekly New Hire reports;

• Assign technical onboarding training programs and additional training modules to new hires and existing staff;

• Collect technical topics and presenter roster for bi-monthly internal webinar;

• Schedule, facilitate, and take attendances for bi-monthly technical webinars targeting multi-disciplines;

• Follow up and request vetting of presentations prior to delivery;

• Record and video edit technical webinars;

• Work with Technical Development team on redevelopment or content update of existing technical presentations and recordings;

• Partner with L&OD team to coordinate curriculum design, training delivery, and attendance records in LMS;

• Maintain attendance reports, training tracker, and learning catalogue;

• Support internal trainers with bi-annual live technical orientations and distribution of training needs and feedback surveys;

• Support staff with Architectural Continuing Education learning credit applications and issuance of learning certificates.

Your Capabilities and Credentials

• Exemplary communication skills including writing, proofreading and editing;

• Experience working with confidential and sensitive information;

• Confidence in interacting with all management levels and external vendors;

• Ability to work independently with minimal supervision and in a team environment;

• Excellent time management and organizational skills;

• Great interpersonal skills such as initiative and attention to details;

• Basic understanding of construction terms and processes;

• Proficiency in MS Office Suite (Word, PowerPoint, Excel, Teams);

• Experience with Microsoft SharePoint or other document management platforms;

• Experience with Learning Management Systems such as TalentHub or equivalent;

• Experience with video production software such as Adobe Premiere Pro or TechSmith Camtasia is preferred;

• Experience with e-learning authoring tools such as Articulate 360 Storyline, Rise, or other alternatives is preferred.

Education/Experience

• Degree in Business Administration / Management or an equivalent combination of experience

• 5 or more years of administrative experience

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range:

Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$64,800.00 - $93,900.00 Annually

Primary Location: Canada | BC | Vancouver
Other Locations: Canada | AB | Edmonton
Organization: BC-1309 Buildings-CA West BSS
Employee Status: Regular
Business Justification: Replacement
Travel: No
Schedule: Full time

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