Team Administrative Assistant

Dnaagdawenmag Binnoojiiyag Child & Family Services; Rama; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Team Administrative Assistant to join their supportive environment. This role involves providing essential administrative and technical support, ensuring that systems run smoothly for staff and clients alike. The ideal candidate will thrive in a dynamic setting, assisting with clerical duties, managing documents, and supporting the team in various capacities. With a focus on culturally intelligent services, this position offers an opportunity to make a meaningful impact in the lives of children and families. If you're passionate about administration and community service, this is the perfect role for you.

Qualifications

• Experience in administrative support with a focus on organization and efficiency.
• Ability to maintain filing systems and prepare reports.

Responsibilities

• Provide administrative and technical support to service teams.
• Manage filing systems, attendance records, and prepare reports.

Skills

Administrative Support

Technical Support

Document Management

Customer Service

Education

College diploma in business administration

Minimum Grade 12 education

Tools

Microsoft Office Suite

Database Software

Job description

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Position: Team Administrative Assistant

Location: Rama First Nation, ON

Closing Date: May 16, 2025

Position Summary

The Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The Team Administrative Assistant will also provide support to ensure that administrative systems are functioning effectively and efficiently in support of smooth implementation of Dnaagdawenmag Binnoojiiyag services for staff, clients, visitors, and the public at large. The Team Administrative Assistant will also be responsible for clerical and reception duties as required.

Responsibilities

Administrative and Technical Support Duties:

• Assists with establishing and maintaining computerized and manual filing systems as required.
• Assists with the collation and maintenance of computerized monthly attendance records and other computerized documents.
• Assists with the collation and maintenance of monthly and quarterly statistical reports, quarterly financial reports, budget submissions and year-end reports.
• Assists with the maintenance of an inventory list and maintenance of equipment, furnishings, and supplies.
• When performing Reception duties, greet visitors, ascertain nature of business; assist with troubleshooting problems; refer to appropriate person, department; assist with necessary forms, paperwork, letters; follow-up for resolution; escalate non-routine requests to Executive Director or other Senior Manager (or in branch locations to the Supervisor assigned to that office); ensure reception area is organized and neat at all times.
• Assists with preparations for groups/meetings, conferences.
• Runs errands as required, orders office supplies, and maintains office equipment as needed.
• Prepare, key in, update, edit and proofread correspondence, requisitions, invoices, presentations, brochures, publications, budget spreadsheets, policies, reports and related material from electronic documents, and handwritten copy.
• When acting as a Receptionist, maintains the voice mail system, receive visitors, answer incoming calls, collect and log incoming mail, and maintains a petty cash fund.
• Provide filing, fax and photocopy support to staff as required.
• Liaises with other service providers as deemed appropriate.
• Prepare agendas, meeting packages, and minutes of meetings as requested.
• Coordinate, organize and confirm meetings, conferences, training sessions, travel arrangements, special events, as required.
  
  

Other Duties

• Ensures the effective implementation of other duties as determined by the Supervisor.
• Provide in-house IT support as needed.
• Initiate a centralized and digitized document/record keeping system.
• Digitize Dnaagdawenmag Binnoojiiyag historical documents.
• Assist with selection and maintenance of a database software system.
• Special projects assigned tasks and additional regular duties as required.
  
  

Position Requirements

Education & Experience Requirements:

• College diploma in business administration or related field OR.
• Minimum Grade 12 education with a minimum of five (5) years administrative support experience substantially like this position’s responsibilities as listed.
• Experience working within Child Welfare and/or Indigenous Child-Wellbeing setting would be considered an asset.
  
  

To Apply

• Please email the following to [e-mail]:
• Application for Employment (available at www.binnoojiiyag.ca)
• Please indicate preferred location in your application.
• Resume (include 3 supervisory work related references)
• Incomplete Applications will not be considered.
• Only those selected will be contacted for an interview.
• As an Indigenous Child Wellbeing Agency, we give priority to applicants who identify as First Nations, Inuit, Métis, and those with close affiliations.
  

About Dnaagdawenmag Binnoojiiyag Child & Family Services

Dnaagdawenmag Binnoojiiyag (Nog-dah-wen-mawg) (Bin-ooh-zhee-yug) Dnaagdawenmag Binnoojiiyag Child & Family Services is a multi-service Indigenous Child Well-Being Agency. We provide a stable foundation for children, youth, and families, through wraparound services that are culturally based and family-focused. We seek to support our families in the way they deserve, with care and authenticity, and by recognizing and respecting spirit. We form a wholistic, inclusive, and nonjudgmental circle of care. We seek to honour and support those we serve, with a constant commitment to growing our base of knowledge and expertise. We are an agency that delivers culturally-intelligent services to our partner First Nation communities in Ontario. With our team of dedicated staff, we work with children, youth, and families as early as possible to help them navigate various obstacles and access services available to them. We offer services such as Child & Youth Mental Health and Addictions, Youth Justice, Youth in Transition, Child Welfare, and Alternative Care.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Individual and Family Services

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