Team Administrative Assistant

Dnaagdawenmag Binnoojiiyag Child & Family Services; Central Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading Indigenous Child Wellbeing Agency is seeking a Team Administrative Assistant to provide essential administrative and technical support. This role involves managing filing systems, preparing reports, and performing reception duties. Candidates should have a college diploma or equivalent experience, with preference given to those with a background in Child Welfare.

Qualifications

• Minimum Grade 12 education with 5 years of relevant administrative support experience.
• Experience in Child Welfare or Indigenous Child-Wellbeing settings is an asset.

Responsibilities

• Assist with establishing and maintaining computerized and manual filing systems.
• Perform reception duties and manage voicemail.
• Prepare monthly and quarterly statistical reports.

Skills

Administrative Support

Technical Support

Communication

Organization

Problem Solving

Education

College diploma in business administration

Grade 12 education with relevant experience

Job description

To review the full job description and to complete the REQUIRED Application Form, please visit www.binnoojiiyag.ca/careers.

Position: Team Administrative Assistant.

Location: Barrie, ON.

Closing Date: June 1, 2025.

POSITION SUMMARY:

The Team Administrative Assistant is responsible for providing administrative and technical support services to the service team or teams to which they are assigned. The role also involves supporting the effective functioning of administrative systems to ensure the smooth implementation of Dnaagdawenmag Binnoojiiyag services for staff, clients, visitors, and the public. Additionally, the assistant will handle clerical and reception duties as required.

RESPONSIBILITIES:

Administrative and Technical Support Duties:

1. Assist with establishing and maintaining computerized and manual filing systems.
2. Help collate and maintain computerized monthly attendance records and other documents.
3. Assist with the preparation of monthly and quarterly statistical reports, financial reports, budget submissions, and year-end reports.
4. Maintain inventory lists and oversee equipment, furnishings, and supplies.
5. Perform reception duties: greet visitors, assist with troubleshooting, refer to appropriate personnel, handle forms and paperwork, follow-up on issues, escalate non-routine requests, and keep the reception area organized.
6. Prepare for meetings, conferences, and events.
7. Run errands, order supplies, and maintain office equipment.
8. Prepare, edit, and proofread correspondence, invoices, presentations, brochures, policies, and reports.
9. Manage voicemail, receive visitors, answer calls, log mail, and handle petty cash when acting as a receptionist.
10. Provide filing, faxing, and photocopying support.
11. Liaise with service providers.
12. Prepare agendas, meeting materials, and minutes.
13. Coordinate meetings, travel, and special events.

Other Duties:

1. Implement other duties as assigned by the Supervisor.
2. Provide in-house IT support as needed.
3. Develop a centralized, digitized record-keeping system.
4. Digitize historical documents.
5. Assist with database software selection and maintenance.
6. Undertake special projects and additional duties as required.

POSITION REQUIREMENTS:

Education & Experience:

• College diploma in business administration or related field, OR
• Minimum Grade 12 education with at least five years of relevant administrative support experience.
• Experience in Child Welfare or Indigenous Child-Wellbeing settings is an asset.

TO APPLY:

• Email the following to [e-mail]:
• Application for Employment (available at www.binnoojiiyag.ca)
• Indicate your preferred location in your application
• Resume including three supervisory references
• Incomplete applications will not be considered.
• Only selected candidates will be contacted for interviews.
• Priority will be given to applicants who identify as First Nations, Inuit, Métis, or have close affiliations, as this is an Indigenous Child Wellbeing Agency.