Talent Operations Associate

Kinaxis; Halifax; Remote; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Talent Operations Associate to enhance their recruitment processes. This remote role offers an exciting opportunity to contribute to a team dedicated to optimizing hiring outcomes and supporting organizational growth. You will play a key role in managing recruitment tools, ensuring data integrity, and providing training to hiring teams. With a focus on continuous improvement, you will help shape the future of talent acquisition in a dynamic environment. Join a company that values its people and is committed to professional development and social responsibility.

Benefits

Flexible vacation

Kinaxis Days (company-wide day off)

Flexible work options

Physical and mental well-being programs

Regularly scheduled virtual fitness classes

Mentorship programs

Recognition programs

Hackathons

Qualifications

• 1-3 years of experience in talent operations or recruiting coordination.
• Strong understanding of ATS and HRIS platforms.
• Excellent organizational skills and attention to detail.

Responsibilities

• Analyze and streamline recruitment workflows for efficiency.
• Monitor talent acquisition data accuracy and deliver reports.
• Train and support hiring teams on recruitment systems.

Skills

Talent Operations

Recruitment Coordination

Data Analysis

Compliance Standards

Problem-Solving

Communication

Education

Bachelor's degree in Human Resources

Business Administration

Tools

Applicant Tracking Systems (ATS)

iCIMS

Power BI

Excel

Google Sheets

Job description

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About Kinaxis
Elevate your career journey by embracing a new challenge with Kinaxis. We are experts in tech, but it’s really our people who give us passion to always seek ways to do things better. As such, we’re serious about your career growth and professional development, because People matter at Kinaxis.

In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, with a brand-new HQ based in Kanata North in Ottawa. As one of Canada’s Top Employers, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.

At Kinaxis, we power the world’s supply chains to help preserve the planet’s resources and enrich the human experience. As a global leader in end-to-end supply chain management, we enable supply chain excellence for all industries, with more than 40,000 users in over 100 countries. We are expanding our team as we continue to innovate and revolutionize how we support our customers.

Location
This is a remote position. You can work from home and be located anywhere in Canada. If in Ottawa, you should be able to work hybrid in our office in Kanata.

About The Team
The Talent Operations Associate plays a vital role in driving the efficiency and effectiveness of the recruitment function. As part of the Talent Operations team, this individual supports the full hiring lifecycle by enhancing recruitment processes, ensuring data integrity, and upholding compliance standards.

The role focuses on delivering outstanding operational support to hiring teams, enabling a seamless candidate and hiring experience. This includes managing recruitment tools and systems, analyzing process performance, maintaining accurate talent acquisition data, providing training, and championing continuous improvement initiatives to optimize hiring outcomes.

What you will do

• Analyze and streamline recruitment workflows to improve efficiency, enhance user experience, and support consistent execution across the hiring lifecycle.
• Monitor and maintain the accuracy and integrity of talent acquisition data and deliver monthly and quarterly reports to support performance tracking and decision-making.
• Oversee recruitment systems and tools, including troubleshooting technical issues and working with HR Systems, IT, and vendors to ensure smooth functionality.
• Ensure compliance with organizational policies and legal standards by maintaining up-to-date recruitment documentation and audit-ready records.
• Train and support hiring teams on recruitment systems, processes, and best practices, while attending product releases and sharing key updates to improve team capabilities.
• Track recruitment metrics, conduct regular audits for data accuracy, and recommend process and system enhancements for continuous improvement.

What we are looking for

• Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• 1–3 years of experience in talent operations, recruiting coordination, HR, or a related field.
• Strong understanding of Applicant Tracking Systems (ATS), HRIS platforms, and recruitment technologies.
• Hands-on experience with iCIMS (preferred) and familiarity with recruitment marketing platforms and tools.
• Experience with reporting and analytics tools such as Power BI, Excel, and Google Sheets.
• Solid understanding of recruitment compliance requirements and documentation best practices.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
• Strong analytical and problem-solving skills with the ability to interpret data and identify trends.
• Effective communicator with strong collaboration and training skills; customer-focused mindset.
• Experience in a high-growth, fast-paced, or global environment is a plus.
• Familiarity with process improvement methodologies such as Lean or Agile is an asset.

#Associate

Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day—when we see store shelves stocked, when medications are available for our loved ones, and so much more.

Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Yamaha, P&G, Honda, and more.

Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to net-zero operations strategy for the long term. We are involved in our communities and support causes where we can make the most impact.

People matter at Kinaxis and these are some of the perks and benefits we created for our team:

• Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
• Flexible work options
• Physical and mental well-being programs
• Regularly scheduled virtual fitness classes
• Mentorship programs and training and career development
• Recognition programs and referral rewards
• Hackathons

Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at [e-mail]. Please note that this contact information is strictly for accessibility requests and cannot be used to inquire about application statuses.

Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description, to identify candidates whose education, experience and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.