Talent Assistant

Services OR LP/SEC; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading global legal firm in Calgary is seeking a motivated Talent Assistant to support HR and legal talent initiatives. The ideal candidate will engage in onboarding, event coordination, and manage Workday tasks, requiring strong organizational and communication skills. Join us for a collaborative career experience in an inclusive environment with professional growth opportunities.

Benefits

Hybrid work environment

Retirement savings plan with employer contribution

Wellness allowance covering various health programs

Training and development programs

Qualifications

• Minimum of 3 years in human resources or legal talent, ideally in professional services.
• Strong skills in communication, discretion, and organization.
• Proficient in HRIS with advanced Excel skills.

Responsibilities

• Support HR initiatives and manage Workday tasks.
• Coordinate employee events and lifecycle activities.
• Provide administrative support and prepare HR metrics reports.

Skills

Organizational skills

Communication skills

Project management skills

Discretion

Education

University degree or college diploma in business administration or human resources

Tools

HRIS Workday

Microsoft Excel

Job description

The ideal candidate should possess a high degree of discretion, organization and independent judgment, with a proven skill set towards building collaborative and trusted relationships and fostering a spirit of co-operation and teamwork. The position will maintain a very high level of confidentiality; instill trust; consider strategy and act autonomously while soliciting input and guidance as appropriate.

The talent assistant will support various aspects of the people programs, including milestone anniversary programs, onboarding, off-boarding, event coordination and execution, and employee engagement initiatives ensuring seamless HR and legal talent operations across the organization. The talent assistant role also encompasses a broad range of other responsibilities from tracking and submitting expenses, data entry to reporting and project work, as well as attending to tasks and liaising with the national People & Development team and other internal groups as necessary.

The talent assistant is a key member of the People and Development team, responsible for initiating and managing various Workday tasks related to the employee life cycle including promotions, departures, new organizational structures, and payroll forms and processing. The ideal candidate is highly proficient in Excel and HRIS (ideally Workday) and possesses strong organizational and communication skills.

You will be focusing on:

Human Resources and People Operations

• Support all key HR initiatives, acting as a contact for questions and providing interpretation in the areas relating to policies and procedures.
• Initiate and manage Workday tasks in collaboration with local and national HR team.
• Collaborate with other team members to plan and organize internal employee events including Employee Appreciation Week, social and wellness events, lunch and learns and other employee programs.
• Coordinate Employee Bravo program communications, Milestone Anniversary program and other recognition programs as required.
• Assist with employee life cycle activities from onboarding to retirement.
• Manage team invoices, reimbursements, expenses, and maintain accurate records.
• Coordinate system updates and payroll activities for parental leaves and disability leaves.
• Participate in legal assistant practicum student programs, and other activities within the practice.
• Assist in ad-hoc projects as required.

Legal Talent

• Support all key legal talent initiatives, including fee-earner life-cycle activities.
• Serve as primary administrative support for the Legal Talent Team.
• Coordinate and support performance reviews for associates.
• Arrange for onboarding and orientation of all new lawyer hires and assist with off-boarding, in particular law society paperwork and seeking reimbursement of insurance and practice fees from any new employer.
• Assist the legal talent director to ensure that all Calgary lawyers’ annual installments are paid on time to the Law Society of Alberta.
• Execute lawyer and student related transactions in Workday.

Administrative Support

• Provide general administrative support to the People Operations team.
• Monitor and reply to emails received in the HR or legal talent mailboxes, ensuring prompt and professional responses.
• Maintain detailed documentation and reporting for all processes and initiatives.
• Utilize advanced Excel skills to create, update, and analyze HR-related data.
• Generate regular reports and dashboards to track HR metrics and program effectiveness.

What you bring to the role:

• Minimum of 3 years of human resources or legal talent experience, preferably in a professional services environment, with comfort dealing with all levels of the organization.
• University degree or college diploma with a specialization in business administration or human resources.
• Exceptional oral and written communication skills.
• Motivated self-starter with a tireless service ethic who enjoys working closely with others in achieving common goals.
• Flexibility and the ability to adapt to change.
• Experience with HRIS software, strong Microsoft skills and proficiency with spreadsheets.
• Ability to manage multiple client needs and effectively prioritize in an ever-changing, deadline-driven environment.
• Works calmly under pressure with the ability to exercise discretion and independent judgement.
• Understands importance of and demonstrates strict adherence to confidentiality of information.
• Organized planner with strong project management and communication skills, excellent interpersonal skills.

Why join our team:

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs
  

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.

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About Us

Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. Our global law firm has more than 3,500 lawyers and other legal staff advising clients across more than 50 locations worldwide, including Houston, New York, London, Toronto, Mexico City, Hong Kong, Sydney and Johannesburg, covering the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East. As a global law firm, we embrace a culture of excellence and working hard, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.