Talent Acquisition Specialist

Athennian Group; Toronto, Calgary, Vancouver; Remote; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Equity

Bonus

Healthcare

Vacation

Parental leave

Remote setup stipend

Job summary

Athennian Group is a Canada-based, remote-first company delivering Governance Ops software. We’re seeking a Talent Acquisition Specialist to drive sourcing, screening, and a smooth process from first message to signed offer.

You’ll partner with hiring managers across the organization and manage Rippling as our ATS. Ideal candidates have 2–3 years in recruiting, strong outbound sourcing experience, and excellent written communication.

Qualifications

• 2–3 years of recruiting or talent acquisition experience.
• Proven outbound sourcing using LinkedIn Recruiter, Boolean search and AI sourcing tools.
• Ability to run structured screens and explain decisions to hiring managers.
• Strong coordination skills to manage multiple searches and calendars.
• Familiarity with ATS platforms (Rippling preferred; Lever/Greenhouse/Ashby also acceptable).
• Clear, warm written communication to candidates and stakeholders.

Responsibilities

• Source and build pipelines across the company using proactive outreach.
• Screen candidates with a structured rubric and provide concise shortlist rationale.
• Coordinate interview schedules across time zones and keep every stage moving.
• Run Rippling and improve hiring processes with AI-driven tools and new sourcing channels.
• Draft candidate communications and support employer branding activities.

Skills

Outbound sourcing

Structured screening

Coordination

Candidate communication

Tools

Rippling ATS

Lever

Greenhouse

Ashby

Job description

Athennian delivers Governance Ops™ software that aligns legal, finance, tax and fund teams through a secure, integrated source of truth for entity and ownership data. The platform enables organizations managing complex corporate and investment structures to automate governance workflows, maintain audit-ready records and collaborate across functions with confidence.

More than 500,000 entities across over 150 countries are managed on Athennian, helping organizations modernize entity management and transform governance operations into a strategic advantage.

We are a fast-moving, solutions-driven team using an AI-forward approach to solve complex operational challenges. If you are passionate about building technology that transforms traditional industries, we’d love to have you join us.

About the Role

Every hire we make shapes the company, and our hiring managers can't spend their weeks sourcing and scheduling. We're looking for a Talent Acquisition Specialist who keeps our searches moving: finding strong candidates, running sharp first screens and coordinating a smooth process from first message to signed offer.

You’ll report to Roald Harvey, Senior Director of People, and partner closely with hiring managers across the company. You’ll take the sourcing, screening and logistics off their plates so they can spend their time on the conversations that matter. Rippling is our ATS, and we expect you to run it well while actively researching new sourcing tools and AI-driven ways to work faster and find people others miss.

What You’ll Do

Source and build pipelines

• Run proactive outbound sourcing for roles across the company using LinkedIn Recruiter, Juicebox, Boolean search, referrals and community channels.
• Build and maintain diverse pipelines for open and upcoming roles so hiring managers see qualified candidates quickly.
• Write clear, personal outreach that explains the role and why Athennian is worth a conversation.

Screen candidates

• Run first-round People Team screens against a structured rubric, covering fit, drive, remote readiness, pay expectations and work eligibility.
• Write concise screen notes in Rippling within 24 hours with a clear advance, pass or second-screen call, so hiring managers build on your work instead of repeating it.
• Give hiring managers a short, well-reasoned shortlist rather than a pile of resumes.

Coordinate the process

• Schedule interviews across time zones, prepare interviewers with the scorecard and keep every stage moving.
• Keep candidates informed at every step and close the loop with everyone, including those we don't hire.
• Support offer logistics, reference checks and handoff to onboarding.

Run Rippling and improve how we hire

• Own data quality in Rippling, our ATS: job setup, pipeline stages, scorecards, notes and dispositions.
• Track time-to-fill, pipeline conversion and source effectiveness, and flag bottlenecks to Roald and hiring managers.
• Research and test new sourcing tools, AI workflows and channels, then share what works with the team.

Support employer brand

• Draft job descriptions, interview guides and candidate communications that reflect Athennian's values and high bar.

Qualifications

• Experience: 2–3 years in recruiting or talent acquisition, ideally in a B2B SaaS, tech startup or agency environment, with hands-on sourcing and screening.
• Sourcing: Proven outbound sourcing using LinkedIn Recruiter, Boolean search and AI sourcing tools, and you can show roles you filled through your own outreach.
• Screening judgment: You can run a structured screen and tell a hiring manager clearly why a candidate should or shouldn't move forward.
• Coordination: You keep many searches, calendars and candidates moving at once without dropping follow-ups.
• Tools: Comfortable in an ATS (Rippling preferred; Lever, Greenhouse, Ashby or similar also count) and curious about new tools. You research, test and adopt better ways to work without being asked.
• Communication: Clear, warm writing and a candidate experience people talk about for the right reasons.

Location

This role is open to candidates based in Canada only. Athennian is remote-first, and some roles may be near our Toronto, Calgary or Vancouver offices. You must be legally able to work full-time in Canada and able to cover North American business hours.

Our Culture

We thrive in a fast-paced startup environment where every team member plays a critical role in our success. We value ambitious, results-driven people who spot opportunities, take initiative and go the extra mile. Collaboration fuels our growth as we take on new challenges, learn constantly and move quickly. If you're a go-getter who thrives on impact, you'll fit right in. Our values are:

• Outcome Driven : We focus on setting ambitious goals and achieving measurable results, valuing success by the outcomes we deliver.
• Wide Responsibility : Our team is empowered to shape success, taking ownership from problem identification to solution implementation.
• Learning Mindset : We embrace curiosity, rejecting the status quo and encouraging continuous learning and agility.
• Strategic Speed : We make fast, effective decisions and embrace a bias for action to seize opportunities quickly.

Benefits at Athennian

We keep things simple and invest in the perks that matter — your wellbeing, growth and flexibility.

• Compensation: Competitive salary, equity and performance-based bonus structure.
• Work-Life Balance: A minimum of 3 weeks vacation, 5 sick days and 6 personal/flex days, plus a company-wide winter holiday shutdown.
• Comprehensive Coverage: Health, dental, vision, long-term disability and a Health Spending Account (HSA).
• Family Support: Flexible parental leave, including top-ups.
• Remote Setup: A work-from-home allowance to get you set up for success.

The pay range for this role is:

60,000 - 80,000 CAD per year (Remote (Canada))