Talent Acquisition Coordintor

Ecolab; Calgary; On-site; CAD 52,000 - 68,000; Full time

Benefits offered by this job

Vacation and flex days

Comprehensive benefits (Dental, Drugs,

Optical, Paramedical, Health Spending

Dress for your day

The Big Coffee Break retention rewards

RRSP plan

Job summary

CoolIT Systems Inc. in Calgary, Alberta is seeking a Talent Acquisition Coordinator to support end-to-end recruitment, assist with job postings, scheduling, and candidate tracking. You will maintain ATS records, prepare offers, and ensure a positive candidate experience.

The role collaborates with Talent Acquisition Specialists to enable efficient hiring and a smooth onboarding process for multiple open roles in a fast-paced tech environment.

Qualifications

• Bachelor’s degree or diploma in HR, Business, or related field (or equivalent experience).
• 1–2 years of recruitment coordination, HR, or admin support experience.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint).
• Legally eligible to work in Canada without sponsorship.

Responsibilities

• Coordinate end-to-end recruitment activities with Talent Acquisition Specialists.
• Assist with requisition setup, job postings, and candidate tracking.
• Schedule interviews and manage calendars and logistics.
• Maintain candidate records in the ATS and prepare offer letters.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Attention to detail

Customer service mindset

Education

Bachelor’s degree or diploma in HR/Business

Tools

Workday ATS

Microsoft Office

Job description

WHAT YOU’LL DO:

Role:

The Talent Acquisition Coordinator plays a key role in coordinating recruitment activities, supporting sourcing efforts, and managing administrative processes. This position requires the ability to work in a fast-paced environment, manage multiple priorities simultaneously, and deliver a seamless experience for candidates and hiring managers.This role works closely with the Talent Acquisition team to enable efficient, high-quality hiring across the organization.

Responsibilities:

Support for Talent Acquisition Specialists

• Partner closely with Talent Acquisition Specialists to support end-to-end recruitment activities.
• Assist with requisition setup, job postings, and candidate tracking.
• Coordinate hiring workflows to ensure timelines and process steps are met.
• Provide administrative and logistical support across multiple open roles.

Recruitment Coordination & Administration

• Schedule interviews across multiple stakeholders, managing calendars and logistics.
• Maintain accurate and up-to-date candidate records in the Applicant Tracking System (ATS).
• Prepare offer letters and support pre-employment and onboarding documentation.
• Ensure a positive, timely, and professional candidate experience throughout the recruitment process.

Sourcing & Pipeline Support

• Support Talent Acquisition Specialists with candidate sourcing activities through LinkedIn, job boards, and talent pools.
• Conduct resume screening and present qualified candidates to Talent Acquisition Specialists and Hiring Managers.
• Build and maintain talent pipelines for frequently hired roles.

Reporting & Process Improvement

• Track and report on recruitment metrics, including interview activity, pipeline status, and time-to-fill.
• Support data entry, reporting, and recruitment analytics.
• Identify opportunities to improve coordination, efficiency, and candidate experience.

Stakeholder & Candidate Engagement

• Act as a key point of contact for candidates throughout the interview process.
• Communicate updates, feedback timelines, and next steps clearly and professionally.
• Support employer branding initiatives, including job postings and early talent events.

WHO YOU ARE:

Basic Qualifications

• Bachelor’s degree or diploma in Human Resources, Business, or a related field, or equivalent experience.
• 1 to 2 years of experience in recruitment coordination, Human Resources, or administrative support.
• Strong organizational and multitasking abilities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• Excellent communication and interpersonal skills.
• High attention to detail and a proactive, service-oriented mindset.
• Legally authorized to work in Canada without company sponsorship.

Preferred Qualifications

• Experience working with Workday ATS.
• Experience coordinating interviews, meetings, or onboarding activities.
• Experience supporting Recruiters, Talent Acquisition Specialists, Talent Acquisition Partners, or Hiring Managers.
• Experience in a corporate office, manufacturing, or technology environment.

Skills:

• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Ability to thrive in a fast-paced, high-volume environment.
• Exceptional communication and interpersonal skills.
• Strong attention to detail and accuracy.
• Effective time management and prioritization skills.
• Customer-service mindset with a focus on delivering an outstanding candidate experience.
• Proactive, collaborative, and team-oriented approach.

WHY COOLIT?

We strive to be an employer of choice and as such we believe in rewarding our employees with career and development opportunities that willmaintainand strengthen our culture while aligning to our vision and values.

We are a company that is full of vibrant, innovative people who love what we do. Our comprehensive benefits package includes:

• Vacation and flex days, and paid company-wideshutdownduring the holiday season.
• Comprehensive benefits including Dental, Drugs, Optical, Paramedical and Health Spending. These costs are covered by CoolIT and are enacted from your first day.
• Dress for your day – in a casual yet professional environment.
• Retention rewards like “The Big Coffee Break” that reward tenure withadditionalvacation time and a monetary bonus.
• Company sponsored RRSP plan

We thank every candidate in advance, however, only those selected for an interview will be contacted.

Successful candidates for this position willbe requiredto undergo background checks including criminal records check and education.

ABOUT COOLIT SYSTEMS INC.

Founded in Calgary, Alberta in 2001, CoolIT Systems is the leading Direct Liquid Cooling technology provider for data centers, supercomputers, and desktop computers. We design and manufacture solutions used by the largest tech companies globally.

Recognized as one of “The Americas’ Fastest Growing Companies 2023” by Financial Times and honored with the Deloitte Fast 50 Clean Technology award in 2022, as well as the Deloitte Fast 500distinctionsin both 2021 and 2022,CoolIT’srapid growth is capturing global attention.

As demand for generative AI,high performancecomputing and cloud solutions rapidly expands, there has never been a more exciting time to join our team.

During pre-screening, we may use an AI tool, supported by human oversight, to efficiently manage tasks such as resume screening and/or interview scheduling. All hiring decisions are made by human reviewers.

Successful candidates will be required to undergo pre-hire background checks as a condition of employment.