Talent Acquisition Coordinator

Systra; Montreal (administrative region); Hybrid; CAD 42,000 - 62,000; Full time

Job summary

SYSTRA Canada is seeking a Talent Acquisition Coordinator to support daily recruitment coordination, posting, tracking applications, and interview planning. The role emphasizes a positive candidate experience and compliance with internal procedures.

Hybrid work arrangement, 1 day in the office, temporary through 2026 with potential for permanency. Requires DEC in HR or related field and 2–3 years of relevant experience in a coordinated or recruitment role.

Qualifications

• DEC in human resources, administration, or related field.
• 2–3 years in a coordination, admin support, or recruitment role.
• Strong organizational and multi-project management skills.
• Excellent communication and customer service in English and French.
• Bilingual in French and English, both spoken and written.
• Proficiency with standard office software; familiarity with ATS.
• Strong confidentiality and structured work style.

Responsibilities

• Coordinate recruitment activities with Talent Acquisition Specialists.
• Post job openings, track applications, and update files.
• Plan interviews and coordinate candidate-manager communications.
• Assist with initial screening and forwarding profiles to Specialists.
• Maintain a positive, professional candidate experience throughout the process.
• Compile recruitment data and follow-up reports for process improvement.
• Ensure compliance with internal procedures, deadlines, and standards.

Skills

DEC in HR

2–3 years exp

Organization skills

Communication

Bilingual FR/EN

Office software

ATS familiarity

Confidentiality

Education

DEC in HR/Administration

Tools

Applicant tracking systems

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

Temporary position through the end of 2026, with the possibility of becoming permanentFull-time, 37.5 hours per weekHybrid work arrangement, 1 day in the office

Missions/Main Duties

Talent Acquisition Coordinator

• Support Talent Acquisition Specialists in the day-to-day coordination of recruitment activities.
• Handle the administrative aspects of the hiring process, including posting job openings, tracking applications, and updating files.
• Help plan interviews and coordinate communications between candidates, managers, and internal stakeholders.
• May assist with the initial screening of applications based on established criteria and forward relevant profiles to the Specialist.
• Help ensure a positive, professional, and consistent candidate experience at every stage of the process.
• Compile recruitment data, prepare certain follow-up reports, and support the continuous improvement of practices.
• Ensure compliance with internal procedures, deadlines, and quality standards related to recruitment.

Profile/Skills

• Diplôme d’études collégiales (DEC) in human resources, administration, or a related field.
• 2–3 years of experience in a coordination, administrative support, or recruitment role, ideally in talent acquisition.
• Excellent organizational skills and the ability to manage multiple projects simultaneously with attention to detail.
• Very good communication and customer service skills, both with candidates and internal partners.
• Bilingual in French and English, both spoken and written.
• Proficiency in common office software and familiarity with applicant tracking systems.
• Strong sense of confidentiality, attention to detail, and ability to work in a structured manner.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [e-mail].