Talent Acquisition Coordinator

The Institute for Performance and Learning; Halifax; On-site; CAD 45,000 - 60,000; Full time

Job summary

The Institute for Performance and Learning is seeking a Talent Acquisition Coordinator to support our People & Culture team by identifying, engaging, and coordinating with potential candidates for Security Officer positions. You will leverage sourcing strategies and tools to build a robust candidate pipeline and ensure a smooth recruitment process.

In this role, you will collaborate with the People & Culture team, Client Service Managers, and candidates to maintain an efficient hiring pipeline,

Qualifications

• Exposure to recruitment or direct work experience as a Recruiter preferred.
• Minimum of 1 to 2 years previous related office experience (HR Department is an asset).
• Must have a valid driver's license and access to a reliable vehicle to attend recruitment events.

Responsibilities

• Conduct preliminary phone screenings to evaluate candidate interest and fit.
• Review resumes to assess candidate qualifications and align them with job requirements.
• Conducts interviews and arranges meetings between candidates and the hiring managers.
• Source candidates via job boards, social media, professional networks, and internal databases.
• Develop and maintain a pipeline of qualified talent for current and future hiring needs.
• Maintain accurate scheduling details and communicate changes promptly.
• Guide candidates through the interview process to ensure a positive experience.
• Update and maintain applicant tracking systems (ATS) with candidate information.
• Track and document sourcing efforts for compliance and optimization.
• Collaborate with People & Culture and Operations teams to understand job requirements and priorities.
• Act as a point of contact for candidate inquiries and follow-ups.

Skills

Phone screening

Candidate sourcing

Interview coordination

Communication

Time management

Education

Human Resources diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

HRIS / ATS

Job description

The Talent Acquisition Coordinator supports the People & Culture team by identifying, engaging, and coordinating with potential candidates for our Security Officer positions. They play a key role in ensuring a seamless recruitment process, leveraging various sourcing strategies and tools to find the best candidates.

The Talent Acquisition Coordinator collaborates closely with our People & Culture team, Client Service Managers, and candidates to maintain an efficient hiring pipeline.

Essential Job Functions:

• Conduct preliminary phone screenings to evaluate candidate interest and fit.
• Review resumes to assess candidate qualifications and align them with job requirements.
• Conducts interviews and arranges meetings between candidates and the hiring managers.
• Utilize job boards, social media platforms, professional networks, and internal databases to source candidates.
• Develop and maintain a pipeline of qualified talent for current and future hiring needs.
• Maintain accurate scheduling details and communicate changes promptly.
• Ensure candidates have a positive experience by guiding them through the interview process.
• Update and maintain applicant tracking systems (ATS) with accurate candidate information.
• Track and document sourcing efforts for compliance and optimization.
• Work closely with the People & Culture and Operations teams to understand job requirements and priorities.
• Act as a point of contact for candidate inquiries and follow-ups.

Job Requirements/Qualifications:

• Exposure to recruitment or direct work experience as a Recruiter preferred
• Successful completion of a Human Resources diploma or its equivalent from a recognized post-secondary institution.
• Minimum of 1 to 2 years previous related office experience (Human Resources Department is considered an asset)
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint
• Knowledge of varying HRMIS / and or applicant tracking system is a must
• Superior organizational, interpersonal and time management skills
• Excellent written and verbal communication skills
• Must have a valid driver's license and access to a reliable vehicle to attend recruitment events.

ADDITIONAL QUALIFICATIONS:

• Demonstrated commitment to providing superior customer service
• Exceptional phone skills
• Creative ability to meet and exceed daily/weekly recruitment goals
• Demonstrated ability to work with a variety of individuals in a cooperative manner both independently and as part of a team.
• Comfortable working with individuals at all levels of a corporate organizational structure.
• A self-starter, requiring minimal supervision
• Comfortable using and operating office technology

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.