Talent Acquisition Assistant (12-month contract)

UNKNOWN; Toronto; Hybrid; CAD 67,000 - 76,000; Full time

Benefits offered by this job

Hybrid work model

Work From Home allowance

Mental health coverage

Annual tuition subsidies

Spousal/partner/dependent coverage

Job summary

Capital One Canada is seeking a Talent Acquisition Assistant on a 12-month contract in Toronto to support day-to-day TA operations. You will schedule interviews, assist with onboarding, manage communications, and maintain data accuracy across Workday.

The role involves high-volume coordination, collaboration with TA Delivery and Strategy teams, and delivering a world-class candidate experience. A 2+ year background in operations or admin is preferred.

Qualifications

• 2+ years in operations, coordination or logistics support.
• 1+ year of administrative experience.
• 1+ year of process management experience.
• Experience with Google Workspace (Sheets/Slides/Forms).
• Bachelor's degree preferred.
• HR or recruitment background preferred.
• Project management experience preferred.

Responsibilities

• Support recruiters to deliver a seamless recruitment process.
• Build trusted relationships with recruiters, hiring managers and candidates.
• Manage high-volume interview scheduling across the team.
• Process new starters in Workday and manage communications up to first day.
• Provide timely data to ensure seamless processes.
• Handle a high volume of inquiries in the team's shared mailbox.
• Respond to Applicants, Suppliers, Hiring Managers, and Stakeholders.
• Process and monitor background checks for all new hires.

Skills

Operations experience

Coordination

Logistics support

Education

Bachelor's Degree

HR/Recruitment background

Tools

Google Suite

Job description

161 Bay Street (93021), Canada, Toronto,Toronto, Ontario,Talent Acquisition Assistant (12-month contract)

About Capital One Canada

For 30 years, we’ve been on a mission to change banking for good. We challenge the traditional bank stereotype, fostering a culture where innovation thrives and bold ideas are celebrated.

We’re driven by what’s possible, leveraging the power of data and technology to empower innovative solutions, inspire one another to dream boldly, and take transformative ownership of decisions and outcomes that directly impact millions of Canadians. Every challenge is an opportunity to lead from the front, working together toward a shared vision that extends far beyond banking.

We balance high-performance with investment in your long-term success, ensuring you have the support you need to do your best work. Here, you’ll take full accountability for your path, upskilling through hands-on experience and mentorship, to turn your curiosity into a career built on your own terms.

Are you ready to redefine what’s next?

About the Role

We’re looking for a dedicated, process driven, results focused Talent Acquisition Assistant to join our energetic and client-focused Talent Acquisition Operations team on a 12 month contract.

As a member of the Talent Acquisitions Operations team, the Talent Acquisition Assistant will work both independently as well as closely with our team, partnering directly with the TA Delivery and TA Strategy teams. In this role you will support day to day TA process requirements, manage interview scheduling, offer administration, onboarding of new starters, and everything in between. If you have a passion for delivering world class candidate experiences, fostering collaboration, and driving results, then this role could be an excellent fit for you.

Your Responsibilities

• Support recruiters and stakeholders to provide an exceptional candidate experience by delivering a seamless recruitment process
• Build trusted relationships with recruiters, hiring managers and candidates
• Manage all aspects of high-volume interview scheduling across the team and be proficient in balancing multiple requests and priorities
• Process new starters through our Applicant Tracking System, Workday, and manage all new starter communications up to their first day
• Provide and maintain necessary, timely, and accurate data to ensure seamless processes and experiences
• Manage a high volume of inquiries in team’s shared mailbox
• Provide accurate, complete and timely responses on a variety of inquiries to Applicants, Suppliers, Hiring Managers, and other Stakeholders
• Process and monitor background checks for all new hires

Basic Qualifications

• At least 2 years’ experience in operations, coordination and/or logistics support
• At least 1 year of Administrative experience
• At least 1 year of Process Management experience
• At least 1 year of experience in Google Suite (Google Sheets, Google Slide, Google Forms)

Preferred Qualifications

• Bachelors Degree
• Background in Human Resources or Recruitment
• Project Management experience

Working at Capital One

You’ll be empowered to take end-to-end ownership of your work and your career, backed by a high-performance, hybrid culture and holistic suite of benefits designed to support your whole self.

• Take ownership of your own potential: Whether you’re looking to upskill, pivot into new business areas, or master your craft, you’ll have access to tools and mentorship to reach your potential and define your career trajectory.
• Find your rhythm: We believe trust fosters the flexibility and autonomy required to balance personal needs with a focus on high performance. We support a hybrid model – with 3 days in the office per week – that gives room for both collaboration and personal commitments.
• Benefits built for your life: We take a holistic approach to well-being, providing support for you and those who are most important to you. This includes: full coverage for spouses, domestic partners and dependents, a one-time Work From Home allowance to build your comfortable workspace, up to $3,000 in mental health coverage and up to $5,000 in annual tuition subsidies.

You’ll find that Capital One is committed to helping you thrive and evolve every step of the way.

This posting is for an existing vacancy.

The expected annual salary range for this position is $66,700 -$76,100.

Weembrace the responsible use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. However, no hiring decisions are made using AI as every hiring decision is made by our hiring managers, business interviewers, and recruitment professionals. Our teams are equipped with training that empowers them to use AI responsibly.

Capital One Canada is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider all qualified applicants and will meet the needs of those requiring reasonable accommodations.

Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site.

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).