Talent Acquisition and Retention Coordinator

Talent Pool Builder; Midland; On-site; CAD 52,000 - 76,000; Full time

Job summary

Georgian Bay General Hospital (GBGH) is seeking a Talent Acquisition and Retention Coordinator to lead end-to-end recruitment, onboarding, and retention initiatives in Midland, Ontario. The role collaborates with leaders and the People & Culture team to ensure compliant, efficient, and welcoming hiring processes.

The ideal candidate brings HR education, strong recruitment experience, and proficiency with HRIS/ATS.

Qualifications

• Diploma or Degree in Human Resources Management, Business Administration, or related discipline, or equivalent years of directly related experience.
• Minimum two years demonstrated success coordinating full-cycle recruitment activities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• Working knowledge of HRIS, and Applicant Tracking System (ATS).
• Working knowledge of employment, labour, human rights, privacy, and health and safety legislation (ESA, LRA, OHRC, OHSA, AODA, PHIPA).
• Professional certification in HR (HRPA, PHR, SHRM-CP) preferred.
• Exposure to a unionized healthcare environment is an asset.

Responsibilities

• Coordinate full-cycle recruitment and selection for unionized and non-unionized positions in compliance with agreements and legislation.
• Engage educational institutions, professional associations, and community partners to promote GBGH career opportunities.
• Post jobs, screen candidates, schedule interviews, run assessments, and complete hiring documentation.
• Maintain applicant tracking system records, candidate databases, onboarding and new hire administration (criminal checks, HRIS data entry, employee files).
• Gather and report recruitment metrics and workforce data for process improvement.
• Prepare employment offers and coordinate onboarding activities and new employee orientation.
• Serve as a resource for applicants, employees, leaders, and stakeholders throughout the hiring process.
• Support retention initiatives and constructive workplace culture.
• Provide backup coverage for HR Coordinator and other People & Culture functions as needed.
• Support People & Culture initiatives, promote fair hiring practices, stay updated on recruitment trends.

Skills

Communication skills

Interpersonal skills

Customer service

Organizational skills

Initiative

Confidentiality

Team player

Professional development

Inclusive hiring

Education

HR/Business degree

Tools

Microsoft Office

HRIS

ATS

Job description

Talent Acquisition and Retention Coordinator

Make Excellent Care Personal — and Move It Forward Together

At Georgian Bay General Hospital (GBGH), our commitment to excellence sets us apart. We believe in making excellent care personal, and we are on a relentless journey to enhance the well-being of both our staff and patients.

We are seeking an organized, proactive, and collaborative HR professional to join our team as a Talent Acquisition and Retention Coordinator to help attract, select and onboard talented individuals who lead with empathy, embrace innovation, and are dedicated to delivering exceptional patient and family experiences.

THE OPPORTUNITY

Join GBGH at an exciting time of transformation as we enhance and modernize our recruitment program. Reporting to the Manager, People & Culture, the Talent Acquisition and Retention Coordinator supports the recruitment, selection, and onboarding processes, helping to attract and welcome qualified candidates who contribute to exceptional patient- and family-centered care.

Working collaboratively with leaders, candidates, and People & Culture team members, the Coordinator provides day-to-day recruitment and onboarding support while ensuring compliance with collective agreements, employment legislation, and organizational policies. The role is responsible for coordinating recruitment activities, maintaining recruitment data and records, supporting recruitment systems and processes, and helping to deliver an efficient and positive experience for candidates, hiring leaders, and new employees as well as supporting retention initiatives throughout the employee lifecycle.

This is an ideal opportunity for a collaborative, detail-oriented, and service-focused professional who enjoys coordinating processes, leveraging technology, building positive relationships, and contributing to the attraction and retention of talented employees at GBGH.

WHAT YOU’LL BE ACCOUNTABLE FOR

• Participate in and coordinate the full-cycle recruitment and selection process for unionized and non-unionized positions, ensuring internal and external job posting activities are administered in accordance with collective agreements, employment legislation, and organizational policies.
• Coordinate recruitment outreach and engagement activities with educational institutions, professional associations, and community partners to support recruitment efforts and promote career opportunities at GBGH.
• Coordinate recruitment and selection activities in collaboration with leaders, including job postings, candidate screening, interview scheduling, interviews, assessment activities, and the completion of hiring-related administrative requirements.
• Coordinate and maintain applicant tracking system records, candidate databases, recruitment documentation, and onboarding and new hire administration processes, including criminal checks, employment documentation, HRIS data entry, and employee file maintenance, ensuring accuracy, confidentiality, data integrity, and legislative compliance.
• Gather, maintain, validate and report on recruitment metrics, hiring outcomes, and workforce data to support recruitment process reviews and continuous improvement initiatives. Prepare regular reports for leaders and the Manager, People and Culture.
• Prepare employment offers using approved templates and coordinate hiring documentation, onboarding activities, and new employee orientation processes, supporting a seamless and positive onboarding experience for new hires.
• Serve as a responsive and knowledgeable resource for applicants, employees, leaders, educational partners, and external stakeholders by providing recruitment-related information, guidance, and support throughout the hiring process.
• Support recognition and retention initiatives, contributing to a positive workplace culture.
• Provide backup coverage for the HR Coordinator and other People & Culture team functions as required, ensuring continuity of operations and responsive service delivery during planned and unplanned absences.
• Contribute to a culture of service, collaboration, inclusion, and continuous improvement by supporting People & Culture initiatives, promoting fair and equitable hiring practices, remaining current on emerging recruitment trends and technology, and participating in departmental projects and activities as required.

WHAT YOU BRING

We are looking for a collaborative, organized, and service-oriented recruitment professional who is passionate about connecting people with meaningful career opportunities. You build positive relationships, communicate effectively, and thrive in a fast-paced environment where responsiveness, accuracy, attention to detail, and managing multiple priorities are essential.

You bring sound judgment, initiative, and a commitment to providing exceptional service to leaders, candidates, and colleagues. With a strong customer service focus and a collaborative approach in a team atmosphere, you support fair and inclusive hiring practices, maintain a high degree of professionalism and confidentiality, and contribute positively to a supportive and team-oriented People & Culture environment.

Qualifications

• Diploma or Degree in Human Resources Management, Business Administration, or related discipline, or equivalent years of directly related experience.
• Minimum two years demonstrated success coordinating full-cycle recruitment activities.
• Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).
• Strong working knowledge of HRIS, and Applicant Tracking System (ATS).
• Working knowledge of applicable employment, labour, human rights, accessibility, privacy, and health and safety legislation, including the ESA, LRA, OHRC, OHSA, AODA, and PHIPA.
• Professional certification in Human Resources (e.g., HRPA, PHR, SHRM-CP) preferred.
• Exposure to a unionized healthcare environment is an asset.

Skills & Competencies

• Strong communication, interpersonal, and relationship-building skills.
• Exceptional customer service orientation and commitment to inclusive and equitable practices.
• Strong organizational, prioritization, and multitasking abilities with attention to detail.
• Demonstrated initiative, accountability, and ability to work effectively both independently and collaboratively.
• Creative problem-solving skills with a continuous improvement mindset.
• Ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Proven ability to succeed in a fast-paced, high-volume environment.
• Willingness to engage in continuing education and professional development activities
• Commitment to GBGH Values and Purpose Statement.
• As a partially designated French speaking organization, French verbal and written communication skills are considered an asset in this position.

Why GBGH

This is a place where You and your work will be visible, valued, and impactful.

At GBGH, you will:

• Work in an environment that embraces change and innovation.
• Work alongside colleagues committed to collaboration, a positive culture, and doing better together.
• Help shape solutions to real system challenges—not just work within them.
• Be part of a culture grounded in “Making Excellent Care Personal”

THE HOSPITAL

Discover a rewarding career at GBGH, a dynamic 113-bed facility nestled in the heart of Midland, Ontario. Our dedicated team serves a diverse catchment area, including Midland, Penetanguishene, Township of Tiny, Township of Tay, Christian Island, Georgian Bay Township, and Springwater Township. With a population base of 55,000, surging to over 150,000 during the peak season, GBGH stands as an anchor of our vibrant community.

With an annual budget of approximately $90 million, a robust staff of over 800 professionals, and a network of over 150 professional staff, GBGH is a vital healthcare hub. Our services span acute care, rehabilitation, complex continuing care, and Level 3 intensive care unit, with exciting plans on the horizon. We are in the early stages of expanding our capabilities, including a 40,000 sq ft expansion of our emergency department to offer comprehensive mental health services and planning for a new state-of-the-art hospital facility at our current site. Explore the latest developments and initiatives at GBGH by visiting our website: gbgh.on.ca.

Health, Safety & Work-Life Balance

Join us in a culture where your well-being is a top priority. Health and safety are of utmost importance at GBGH. We're dedicated to providing a safe workplace and encourage active participation from all team members.

Hours of work are 08:00 - 16:00. At GBGH, we prioritize work-life balance, valuing our employees' well-being. Where possible can provide flexibility in working hours to accommodate a variety of schedules and support individual life commitments.

GBGH is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA’). If you require accommodation for disability during any stage of the recruitment process, please advise the People and Culture department. We encourage all qualified individuals to apply including visible minorities, Indigenous peoples, persons with disabilities, 2SLGBTQIA+ persons, and anyone else who will contribute to a diverse workplace.

This employer uses artificial intelligence technology to assist in screening, assessing, or selecting applicants for this position.