Systems Analyst/Project Coordinator

Ducks; Rural Municipality of Rockwood; Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

3 weeks vacation

Job summary

Ducks Unlimited Canada is seeking a Systems Analyst / Project Coordinator to join the IT team at the Oak Hammock Marsh HQ near Stonewall, MB. The role blends systems analysis with project coordination and requires close collaboration with business users, vendors, and IT staff.

You will gather requirements, map processes, evaluate solutions, coordinate UAT, and deliver data-driven insights with dashboards using Power BI. Onsite 1–3 days per week is expected.

Qualifications

• A minimum of 5 years of experience in systems analysis and project coordination.
• College diploma in Business Analysis, Information Systems, Computer Science, Project Management, or related discipline.
• PMI/PMBOK, PRINCE2, or comparable frameworks asset.
• Experience gathering requirements, documenting user stories, and coordinating UAT.
• Experience creating dashboards and reports using Power BI.
• Onsite at HQ (Oak Hammock Marsh) 1–3 days per week as required.

Responsibilities

• Gather and document business requirements across departments.
• Analyze current-state processes and design future-state workflows.
• Coordinate IT projects with cross-functional teams and vendors.
• Develop functional specifications and solution designs.
• Lead user acceptance testing and change communications.
• Prepare dashboards and data reports to support decision-making.

Skills

Systems analysis

Project coordination

Stakeholder management

Agile methodologies

Workshop facilitation

UAT planning

Education

College diploma in Business Analysis / related

Tools

Jira

Asana

MS Project

Azure DevOps

Power BI

Job description

Position Details:Full Time Permanent, Vacant Position
Salary:Startingat $82,500, (based on a 35-hour work week and commensurate with individual education and experience, as it relates to the position).
Location:Hybrid at DUC head office located at Oak Hammock Marsh near Stonewall, MB
Closing Deadline: Position open until filled

What You Will Do

Reporting to the Director of IT, the Systems Analyst / Project Coordinator splits their time evenly between systems analysis and project coordination for Ducks Unlimited Canada (DUC). On the analysis side, they gather and document business requirements, analyze current-state processes, evaluate vendor solutions, produce functional specifications, coordinate user acceptance testing, and build deep business knowledge of DUC's conservation and fundraising programs. On the coordination side, they plan and track IT project schedules, coordinate cross-functional IT teams and vendors, maintain project documentation, manage risks and issues, and report status to stakeholders.

Key responsibilities include but are not limited to:

• Partner with stakeholders across conservation, science, fundraising, marketing, finance, and operations to gather business requirements, document user needs, and recommend technology solutions that support organizational goals.
• Analyze and improve business processes by identifying gaps, mapping future-state workflows, and developing functional specifications and solution designs for IT initiatives.
• Support the evaluation and selection of technology solutions and SaaS platforms, including RFP/RFI development, vendor assessments, demonstrations, and cost-benefit analysis.
• Coordinate and support IT projects from planning through implementation, maintaining schedules, tracking risks and dependencies, facilitating meetings, and providing regular project status updates.
• Collaborate with business users, vendors, and the IT team to manage testing, release activities, system integrations, and change communications to ensure successful project delivery.
• Define reporting and data requirements and partner with technical teams to deliver meaningful dashboards, insights, and data-driven solutions that improve decision-making.
• Promote strong governance, security, and compliance practices by ensuring solutions align with organizational standards and regulatory requirements, including privacy and information security obligations.

Requirements

• A minimum of 5 years of experience in systems analysis and project coordination.
• A minimum of a college diploma in Business Analysis, Information Systems, Computer Science, Project Management, or related discipline. An undergraduate degree in a related discipline is an asset.
• Project Management certification (e.g., CAPM, PMP) or business analysis certification (e.g., CBAP, CCBA) would be considered an asset.
• Demonstrated experience supporting IT projects through business analysis, requirements gathering, process improvement, documentation, and collaboration with cross-functional teams, vendors, and stakeholders.
• Strong systems analysis skills, including facilitating workshops, documenting user stories and functional requirements, configuring business applications, coordinating UAT, and developing reports and dashboards using tools such as Power BI.
• Proven project coordination experience, including project planning, resource and vendor management, risk identification, release coordination, and the use of project management and agile tools such as Jira, Asana, MS Project, or Azure DevOps.
• Strong written communication skills to prepare business cases, requirements documents, solution designs, project plans, status reports, testing materials, and documentation.
• Demonstrate strong professional judgment, initiative, and accountability in managing analysis and project coordination activities.
• Strong analytical skills with the ability to learn new technologies and translate business needs into effective technology solutions.
• Will be required to be onsite at HQ (Oak Hammock Marsh) between one and three days per week as operational requirements dictate.

Assets:

• Familiarity with PMI / PMBOK, PRINCE2, or comparable project management frameworks would be considered an asset.
• Experience supporting geographically distributed teams is an asset.

What We Offer

• 3 weeks’ vacation with paid personal and sick days

Ducks Unlimited Canada is committed to providing an inclusive and barrier-free work environment. If you require accommodations during the recruitment and selection process, please email us at [e-mail] . All requests for accommodation will be handled in a confidential manner.

While DUC would like to thank all applicants, only candidates considered for an interview will be contacted.