Surgical Research Admin Assistant (1-Year Term)

University of Calgary; Calgary; On-site; CAD 42,000 - 62,000; Full time

Job summary

The University of Calgary invites applications for an Administrative Assistant in the Department of Surgery, within the Cumming School of Medicine. This full-time fixed-term position is for approximately one year, with potential extension based on grant funding, reporting to the Department Head.

The role supports OSR and OSQ activities, handles correspondence, meetings, travel, data organization, and office logistics, while maintaining professional relationships with staff, investigators, and

Qualifications

• Post-secondary credential required.
• At least 2 years related administrative experience.
• Combination of education and experience will be considered.
• Proficiency in MS Office and strong communication skills.

Responsibilities

• Prepare, edit, and proofread correspondence and reports.
• Organize mail and coordinate information flow.
• Arrange meetings with agendas and notes; follow up on action items.
• Order office supplies and manage inventory (e.g., PeopleSoft).
• Answer inquiries in person, by phone, and email; greet visitors.
• Manage travel, events, and data for research activities.

Skills

Interpersonal skills

Organizational skills

Analytical skills

Communication

Customer service

Education

Post secondary credential

Tools

Microsoft Office

PeopleSoft

Photocopier & fax

Job description

The University of Calgary invites applications for an Administrative Assistant in the Department of Surgery, within the Cumming School of Medicine. This full-time fixed-term position is for approximately one year, with potential extension based on grant funding, reporting to the Department Head.

The role supports OSR and OSQ activities, handles correspondence, meetings, travel, data organization, and office logistics, while maintaining professional relationships with staff, investigators, and