Support Services Admin

Rentokil Initial; Charlottetown; On-site; CAD 42,000 - 46,000; Full time

Benefits offered by this job

Great benefits - Medical, Dental, and

RRSP program matching

Paid sick and vacation days

Disability insurance

Life Insurance

Job summary

Rentokil-Terminix Canada is seeking an Administrative Assistant to support our commercial and residential customers from our Charlottetown office. You will work with Branch Managers, Technicians, and the Support Services team to ensure customer satisfaction by handling contracts, invoicing, and client portal tasks.

The role requires 2+ years of admin experience, strong MS Office and Google Suite skills, and the ability to manage multiple systems and tasks while maintaining professional

Qualifications

• 2+ years of Admin experience in a fast-paced professional environment
• Proficiency with Microsoft Word, Excel and PowerPoint
• Knowledge of Google Suite (Docs, Drives, Gmail, Calendar)
• Able to learn and use multiple computer systems
• Knowledge of Vendor Portals is an asset
• Excellent proof-reading abilities
• Strong analytical and detail-oriented
• Able to multitask in a fast-paced environment
• Prioritize work without direct supervision
• Strong communication (verbal and written)
• Tact and diplomacy when dealing with others
• Professional demeanor and work ethic

Responsibilities

• Data entry of new contracts, job sales, and product sales into our CRM software
• Upload and file copies of contracts for new customers
• Customer account maintenance; contact updates, billing changes, PO’s
• Daily and consolidated month end invoicing
• Process and apply credit memos as required
• Ensure accuracy in our invoice process and data correctness
• Upload invoices into customer 3rd party portals
• Print, sort and mail daily invoice runs
• Ensure month-end procedures are followed and deadlines met
• All invoicing completed by last business day of the month
• Create reports in Excel for customers with monthly requests
• Verify accuracy of service work tickets and post in CRM
• Process credit cards in CRM as required
• Assist to resolve customer disputes with AR team
• Submit vendor invoices to Coupa for payment processing
• Monitor weekly uncommitted reports with Branch Managers
• Compile production and sales commissions reports for review with Branch Managers
• Assist Sales Reps and Operations with customer data in CRM
• Track licenses for expiry/renewal
• Assemble logbooks for customers
• Shipping/receiving
• Additional responsibilities as assigned

Skills

Administrative support

Customer service

Data entry

Communication skills

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Google Suite

Job description

Rentokil-Terminix Canada is one of the largest pest control providers to the property management sector. Since its founding, it has been an industry leader in pest control. Our certified specialists use innovative technologies to protect millions of homes and businesses throughout Canada.

This role supports our commercial and residential customers while providing World Class customer service. They work directly with and support our Branch Managers, Technicians and other members of the Support Services team to ensure customer satisfaction is met in all areas. Setting up new contracts and jobs, providing client portal support, distributing invoices with supporting documentation and following up on any client questions and/or concerns as it relates to invoicing or account changes. They are the support for both our internal and external customers so it is imperative that they possess excellent customer service skills, are able to manage self, troubleshoot independently and maintain positive relationships.

This is an on-site role based out of our office in Charlottetown, PEI.

Responsibilities:

• Data entry of new contracts, job sales, and product sales into our CRM software
• Upload and file copies of contracts for new customers
• Customer account maintenance. Contact updates, changes to billing, PO’s, etc.
• Daily and consolidated month end invoicing
• Process and apply credit memos as required.
• Ensure accuracy in our invoice process, ensuring all relevant data is correct
• Upload invoices into customer 3rd party portals.
• Print, sort and mail daily invoice runs as required
• Ensure month-end procedures are followed and deadlines met.
• all invoicing must be completed by the last business day of the month
• Create reports in Excel to provide to customers with special requests monthly
• Verify accuracy of service work tickets and post in CRM
• Process credit cards in CRM as required
• Assisting to resolve customer disputes with the accounts receivable team
• Submit all vendor invoices for the branch into Coupa for payment processing
• Monitor weekly uncommitted reports with Branch Managers to ensure route and invoicing completion
• Compile production and sales commissions reports to review with Branch Managers
• Assist Sales Reps and the Operations team with looking up customer info in CRM.
• Track business and technician licenses for expiry/renewal
• Assemble logbooks (info binders) for customers as required
• Shipping/receiving
• Additional responsibilities as assigned

Salary: $42,000-$45,700 per annum

Requirements:

• 2+ years of Admin experience in a fast-paced professional environment
• Demonstrated proficiency with Microsoft Word, Excel and Power-Point
• Have knowledge of Google Suite. Ex. Google Docs, Drives, Gmail, Calendars
• Able to learn and use multiple computer systems
• Knowledge of Vendor Portals is an asset
• Excellent proof-reading abilities
• Strong analytical skills and attention to detail
• Able to multitask in a fast-paced environment
• Prioritise work without direct supervision
• Strong communication (verbal and written)
• Able to exercise tact and diplomacy when dealing with others
• Strong work ethic, punctual and maintain a professional demeanour

Benefits:

A career with Rentokil-Terminix is exactly that - a professional trajectory filled with opportunity. We pride ourselves on being a world class team that rewards high performance. We offer competitive pay on a bi-weekly pay schedule and many of our roles offer incentives based on performance and providing exceptional customer experience.

• Great benefits - Medical, Dental, and Vision
• Employer-matched RRSP program up to 3.5% of your base salary per year
• Paid sick and vacation days
• Short and long-term disability
• Life Insurance

Rentokil-Terminix is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply for positions. Rentokil-Terminix Steritech is committed to provide accommodations to applicants with disabilities throughout the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Please ensure to inform us if you require accommodation during any stage of the recruitment process.