Supply School Administrative Assistant

St. Clement's School; Oshawa; On-site; CAD 30,000 - 60,000; Part time

Job summary

An established educational institution is looking for a Supply Administrative Assistant to support various schools in the Durham Region. This role involves covering for permanent staff absences and maintaining the administrative system to ensure smooth operations. You'll be responsible for daily attendance, assisting with student registration, and managing inquiries from parents and visitors. This position is perfect for someone who enjoys working in a dynamic environment and has a passion for supporting educational activities. Join a team that values inclusion and diversity, and make a difference in the lives of students and staff alike.

Qualifications

• Two years of experience as an Administrative Assistant is essential.
• Working knowledge of general accounting procedures is required.

Responsibilities

• Cover absences of permanent administrative assistants and clerks.
• Perform daily attendance duties and assist with student registration.
• Respond to inquiries and assist with various office tasks.

Skills

Office Administration

Customer Service

Data Entry

MS Office Suite

Organization Skills

Communication Skills

Accounting Procedures

Education

College diploma in Office Administration

Tools

MS Office Suite

Student Information Management System

Job description

The Durham Catholic District School Board invites applications from qualified candidates interested in the following position:

POSITION: Supply Administrative Assistant

LOCATION: Various Work Locations

HOURS OF WORK: Monday to Friday, Various Hours depending on school needs

Rate of Pay: $24.78 per hour

START DATE: As soon as possible

Interested candidates are invited to apply through Apply to Education or alternatively email a resume and cover letter to [e-mail]. Please indicate the position title in the email subject line.

The Durham Catholic District School Board is located just east of Toronto and is renowned for providing comprehensive Catholic education to over 25,000 students in 38 elementary schools, 7 secondary schools, and 7 continuing and alternative education centers throughout Durham Region.

POSITION SUMMARY

This position is responsible for covering absences of permanent administrative assistants and clerks and maintaining the administrative system to support the activities of the school. The incumbent is accountable to the Principal of the school they are working at.

DUTIES AND RESPONSIBILITIES

• Performs daily attendance duties in accordance with Safe Arrival expectations.
• Assists with the registration of new students.
• Assists with data entry and generating reports from the Student Information Management System.
• Responds to telephone calls and routine inquiries.
• Welcomes visitors to the school and responds to inquiries.
• Assists elementary students with handing out ice where necessary.
• Assists with duties such as photocopying, filing, downloading and distributing class lists.
• Assists with sorting and distribution of newsletters, flyers and other correspondence to staff and students.
• Assists with preparing, processing and receipt of goods acquired through the School budget.
• Assists with Pizza Days and School fundraising initiatives.
• Performs other related assignments as requested and deemed necessary by the Principal.

PREFERRED QUALIFICATIONS

Education

• College diploma – preferably in Office Administration or Executive Secretary program.

Experience

• Two years’ experience in an Administrative Assistant capacity is essential.
• Previous work experience with children is considered an asset.

Other Qualifications

• Working knowledge of general accounting procedures and standard office equipment.
• Capable of prioritizing and multi-tasking in order to keep the office running smoothly and efficiently.
• Ability to work well under time constraints and meet deadlines with minimum supervision.
• Effectively utilize highly developed organization skills and sound judgment.
• Must project a professional image and enjoy working with children.
• Ability to handle and maintain confidential matters in a discretionary manner.
• Previous experience in an educational environment would be beneficial.
• Ability to work with minimum supervision, independently and as part of a team.
• Criminal Background Check with Vulnerable Sector suitable to the Board.
• Demonstrated commitment to Customer Service Excellence including good communication skills that are pleasant, tactful and effective.
• Experience in computer applications is essential with a high level of proficiency and accuracy in MS Office Suite, Excel and other applications.

At DCDSB, fostering a culture of inclusion is a fundamental imperative. Acknowledging the diversity of our students, staff and community and ensuring every member of our inclusive community is a valued contributor is a foundational pillar to our mission. The DCDSB invites and encourages applications from all qualified individuals, including those from groups that are traditionally underrepresented in employment, and candidates who self-identify as a member of a racialized/marginalized community, who may enhance equity and representation in our workforce.

Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require accommodation at any time throughout the application process, please contact Human Resource Services at [e-mail] prior to the posting closing date so that accommodations can be made.