Supervisor of Administrative Services

Community Living British Columbia; Vernon; Hybrid; CAD 63,000 - 65,000; Full time

Benefits offered by this job

Extended health & dental

Public Service Pension

Generous vacation

Maternity/Parental leave

Life insurance

Wellness program

Professional development funds

Government discounts

Job summary

Community Living British Columbia (CLBC) is recruiting for a Supervisor of Administrative Services in Vernon. You will lead and organize financial and administrative functions, ensuring compliance with policy and legislation while guiding staff to deliver high-quality service across the region.

The role focuses on supervising a small team, coordinating workload, and managing budgets and contracts within a values-driven workplace. Hybrid work allows 1 day WFH weekly after probation.

Qualifications

• Supervisory experience and demonstrated leadership abilities.
• Ability to develop projects and administer contracts and budgets.
• Tact, diplomacy and influence while supervising, directing and training staff.
• Ability to lead administration meetings to improve work processes.

Responsibilities

• Directly supervising 1-6 administrative support staff.
• Assigning and reviewing workload.
• Resolving priority conflicts to ensure service delivery.
• Tracking and monitoring contract expenditures with Accounts and service providers.
• Maintaining furniture and inventory and arranging maintenance or disposal of items.
• Ensuring Collective Agreement provisions are administered.
• Participating in committees and project teams.
• Provide confidential support to Manager/Director as needed.
• Developing training plans; conducting annual reviews; disciplinary actions when needed.

Skills

Supervisory experience

Leadership

Project development

Budget administration

Education

Grade 12 diploma or equivalent

Business College or Secretarial course

Five years related experience or training

Tools

MS Word

MS Excel

MS Access

Internet

Job description

We are honoured to be selected as one of B.C.'s Top Employers once again.

If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!

Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.

Term/Status: Permanent, Full-time (70 hours bi-weekly)
Classification/Salary: Clerk R15 / Position starts at $62,609 annually plus an additional bi-weekly market adjustment of $90.97 ($64,982 combined annually total)
Team: North Okanagan/Shuswap/Kootenays
Location: Vernon (hybrid - 1 day work from home per week after passing a 6-month probation)

At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact [e-mail] at any stage of the hiring process.

Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.

The Role:

As a Supervisor of Administrative Services at CLBC, you are responsible for developing, organizing and supervising financial and administrative functions in alignment with established policies, procedures and legislative requirements. You will lead and support staff by clearly understanding their responsibilities and ensuring office administrative systems reflect CLBC's Vision, Mission, and Values in everyday practice. Your work helps create a well-organized, compliant, and values-driven workplace that supports strong service delivery across the organization.

Key responsibilities:

• Directly supervising 1-6 administrative support staff within the office or satellite locations
• Assigning and reviewing workload
• Resolving work priority conflicts to ensure efficient and effective service delivery
• Tracking and monitoring contract expenditures and liaising with CLBC Accounts and service providers
• Maintaining furniture and inventory and arranging for disposal, maintenance, and cleaning of furniture and equipment, as well as identifying where repairs, replacements or upgrades are required
• Ensuring Collective Agreement provisions are administered according to policy, and assisting the manager in these areas as needed
• Participating in various committees and project teams
• May provide confidential administrative support to the Manager and Director of Regional Operations
• Developing training plans; conducting annual reviews and taking disciplinary action when necessary in accordance with the collective agreement and in consultation with the manager and People Services

This is a great role for an administrative professional with supervisory experience. The ideal applicant has:

• Demonstrated applied leadership experience, including motivating and managing employees
• Develop and implement projects and/or programs, and administer contracts and budgets
• A proven ability to demonstrate tact, diplomacy, and influence while supervising, directing and training staff
• The ability to foster a team environment by holding regular administration meetings to identify and develop work processes that address specific administrative needs within the office

What you'll bring:

• Grade 12 diploma or equivalent education, and the completion of a Business College or a Secretarial course or five years related experience, education and/or training in clerical or administrative support
• Experience or training in keyboarding and other standard computer applications (such as MS Word, MS Excel, MS Access and the internet)
• Typing speed: 50WPM minimum
• Supervisory experience

We are also looking for:

A people-first leadership approach that excels in a dynamic, fast-paced environment. You communicate clearly and professionally, adjusting your style to suit diverse audiences and situations. Highly organized and solutions-oriented, you effectively manage competing priorities while maintaining accuracy and attention to detail, and support your team to do the same. You also demonstrate strong computer and typing skills and an ability to use and learn various systems.

Travel:

Limited travel within the region as required

Benefits:

A rewarding career at CLBC comes with great benefits, including:

• Employer-paid extended health and dental plan
• A BC Public Service Pension plan with employer contributions
• Generous vacation plus additional personal days
• Paid maternity/parental/adoption leave
• Life insurance, paid sick days, and, if needed, long-term disability
• Wellness supports, including an Employee and Family Assistance Program
• Professional development funds and resources to encourage continuous learning and skill development
• Access to government discounts on travel, cell phones, and more!

Additional Info:

• Successful applicants are subject to a Criminal Record Check
• An eligibility list for internal candidates may be established

Closing date:

If your application is shortlisted, you'll be invited to an interview where you'll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.

This opportunity is open to applicants who are legally entitled to work in Canada.